Provision of Medical Insurance Cover for Tveta Staff and Board Members

PROVISION OF MEDICAL INSURANCE COVER FOR TVETA STAFF AND BOARD MEMBERS

PROVISION OF STAFF MEDICAL COVER

Tender number: TVETA/861/0013/2026-27

Procuring entity: TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 360,000

Performance security: 2% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 20 Oct 2026 17:00 (Nairobi time)

Published: 13 Oct 2026 00:01 (Nairobi time)

Closing: 27 Oct 2026 10:00 (Nairobi time)

Bid opening: 27 Oct 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - MUST PROVIDE A COPY OF A CERTIFIED CERTIFICATE OF INCORPORATION/ REGISTRATION (FOR AGPO) - MUST PROVIDE A VALID TAX COMPLIANCE CERTIFICATE/ TAX EXEMPTION WHERE APPLICABLE - MUST PROVIDE A PERPETUAL LICENSE OF REGISTRATION FROM THE INSURANCE REGULATORY AUTHORITY - MUST PROVIDE A CURRENT AND VALID CERTIFICATE OF REGISTRATION FROM THE IRA AS A MEDICAL INSURANCE PROVIDER (ATTACH A COPY)/ BROKER FOR MEDICAL INSURANCE PROVIDER (ATTACH A COPY). - MUST PROVIDE A CERTIFICATE FROM THE COMMISSIONER OF INSURANCE FOR THE CURRENT YEAR (2026) AS A MEDICAL INSURANCE PROVIDER (ATTACH COPY OF LICENSE). - MUST PROVIDE A VALID AND CURRENT MEMBERSHIP CERTIFICATE FROM THE ASSOCIATION OF KENYA INSURERS / THE INSURANCE BROKERS ASSOCIATION OF KENYA (AIBK) MEMBERSHIP CERTIFICATE. - MUST PROVIDE A CERTIFIED CURRENT CR12 CERTIFICATE FROM THE REGISTRAR OF COMPANIES (DATED WITHIN 6 MONTHS BEFORE THE DATE OF OPENING). - IDENTIFICATION DOCUMENTS OF DIRECTORS AND ALL INDIVIDUALS LISTED ON THE CR12. (ID OR PASSPORT) - MUST PROVIDE A VALID AND CURRENT BUSINESS LICENSE FROM THE COUNTY WHERE BUSINESS IS LOCATED - MUST ATTACH A DULY SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE - SUBMIT A WRITTEN POWER OF ATTORNEY AUTHORIZING THE SIGNATORY OF THE BID TO COMMIT THE BIDDER, WITNESSED BY A COMMISSIONER OF OATHS - SUBMIT TENDER SECURITY OF KSHS. 360,000 (THREE HUNDRED AND SIXTY THOUSAND KENYA SHILLINGS ONLY) - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TECHNICAL EVALUATION SCORING FORM : TECHNICAL EVALUATION SCORING FORM Technical Evaluation Process : - Table Header : - SN DOCUMENT ATTATCHED/ REQUIRED BIDDERS RESPONSE 1 PROVIDE AUDITED FINANCIAL STATEMENTS FOR THE LAST TWO YEARS (2023AND 2024). PROVIDE A COPY OF A CURRENT CERTIFIED LICENSE OF THE AUDITOR FROM ICPAK 2 PROVIDE EVIDENCE OF COMP ANY EXISTENCE BY INCORPOR ATION FOR THE LAST5 YEARS FROM THE DATE OF TENDER OPENING (ATTACH CERTIFICATE OF CHANGE OF NAME, WHERE APPLICABLE) 3 PROVIDE EVIDENCE OF HAVIN G DONE MEDICAL INSURANCE FOR THE LAST 5 YEARS (PROVIDE IRA LICENSES FOR MEDICAL CLASS) 4 LIST OF (5) CURRENT CORPORATE CLIENTS, EACH WITH A MINIMUM ANNUAL MEDICAL PREMIUM OF KSHS.5 0 MILLION. ATTACH PROOF (C OPY OF SIGNED CONTRACT BE TWEEN THE CLIENT AND SERVICE PROVIDER AND ANY CONTRACT EXTENSIONS T HEREOF. (TVETA RESERVES THE RIGHT TO CONFIRM DIRECTLY WITH THESE FIRMS) 5 ATTACH A LETTER OF RECOM MENDATION FROM THE (5) CLIENTS FOR EACH ATTACHED CONTRACT. (TVETA RESERVES THE RIGHT TO CONFIRM DIRECTLY WITH THESE FIRMS) 6 SUBMIT A DULY FILLED COMMITMENT TO THE CODE OF ETHICS 7 SUBMIT A DULY FILLED CERTIF ICATE OF INDEPENDENT TEND ER DETERMINATION 8 ATTACH APPROVAL FROM THE INSURANCE REGULATORY AU THORITY CONFIRMING MEDIC AL REINSURANCE ARRANGEME NT FOR THE YEAR 2026 AND A MEDICAL TREATY. 9 PROVIDE A SAMPLE POLICY D OCUMENT THAT CONTAINS DE TAILS, INCLUDING EXCLUSION S AND LIMITATIONS ON THE F OLLOWING: INPATIENT BENEFITS OUTPATIENT MATERNITY DENTAL COVER OPTICAL COVER INTERNATIONAL AND DOMESTIC REFERRALS MEDICAL EVACUATION ANY OTHER BENEFITS 10 PROVIDE A VALID AND CURRE NT LETTER OF CREDIT WORTHI NESS OF KSHS.50 MILLION OR CURRENT BANK STATEMENT O F EQUIVALENT CREDIT BALANCE. 11 PROVIDE A COUNTRYWIDE LIST OF APPROVED PANELS OF HEALTH CARE MEDICAL PROVIDERS PER COUNTY INDI CATING SERVICES TO BE PROVI DED WHERE YOU HAVE CREDI T FACILITIES LOCATED IN EAC H OF THE 47 COUNTIES AND OVERSEAS. 12 PROVIDE PROOF OF YOUR PRE SENCE /BRANCH NETWORK C OUNTRYWIDE 13 PROVIDE EVIDENCE OF ATLEAST FOUR (4) KEY PROFFESIONALS ASSIGNED TO THE TVETA SCHEME AND THEIR QUALIFICATIONS 14 UNDERWRITERS MUST HAVE KSHS.40 MILLION PAID- UP CAPITAL/ BROKERS MUST HAVE PAID-UP CAPITAL OF KS HS. 1 MILLION OVER AND ABOVE THE UNDERWRITER’S PAID CAPITAL OF KSHS.40 MILLION. 15 PROVIDE A LIST OF ALL THE EXCLUSIONS UNDER INPATIENT AND OUTPATIENT. IF THE SCHEME DOES NOT HA VE ANY EXCLUSIONS, PLEASE CONFIRM THE SAME IN WRITING. IF THE LIST OR THE CONFIRMATION IS MISSING, THEN THE BIDDER WILL BE CONSIDERED AS HAVING BEEN NONRESPONSIVE TO THIS REQUIREMENT AND THEREFORE DISQUALIFIED. 16 PROVIDE CONFIRMATION OF GOOD CLAIM SETTLEMENT RECORD FOR MEDICAL COVER FROM AT LEAST TWO (2 NO.) HEALTH FACILITIES FROM EACH COUNTY. (THE CONFIRMATION SHOULD BE CERTIFIED AND ISSUED TWO MONTHS BEFORE THE DATE OF TENDER OPENING) 17 WRITTEN UNDERTAKING TO CONFIRM THAT COVER WILL ALLOW REIMBURSEMENT FOR AREAS NOT COVERED BY THE PROVIDER NETWORK, WHERE THE ATTENDING DOCTOR IS N OT IN THE PANEL, AND INSTANCES WHERE A PATIENT HAS A LONG HISTORY WITH A PARTICULAR DOCTOR /FACILITY. 18 INDICATE ANY VALUE ADDING SERVICES THAT YOUR COMPANY MAY OFFER TO THE AUTHORITY ABOVE THE LISTED MINIMUM REQUIREMENTS. 19 PROVIDE AN EXPRESS STATEM ENT TO ALLOW EMPANELING OF ADDITIONAL HEALTHCARE PROVIDERS AT THE REQUEST OF THE CLIENT. 20 PROVIDE A SWORN LITIGATIO N AFFIDAVIT STATING ANY PE NDING LITIGATION. 21 FULFIL ALL THE REQUIREMENTS OF THE PROVIDED TVETA MEDICAL SPECIFICATIONS Table Footer : - YES NO TECHNICAL EVALUATION FORM : YES NO TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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