Provision of Group Personal Accident Insurance Cover for Members of Parliament

PROVISION OF GROUP PERSONAL ACCIDENT INSURANCE COVER FOR MEMBERS OF PARLIAMENT

GROUP PERSONAL ACCIDENT

Tender number: PJS/1276/0009/2026-27

Procuring entity: PARLIAMENTARY JOINT SERVICES

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 1,000,000

Performance security: 10% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 182 days

Clarifications until: 12 Nov 2026 16:00 (Nairobi time)

Published: 05 Nov 2026 14:00 (Nairobi time)

Closing: 13 Nov 2026 11:00 (Nairobi time)

Bid opening: 13 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - CERTIFIED COPY OF CERTIFICATE OF REGISTRATION AND/OR INCORPORATION CERTIFIED BY A COMMISSIONER FOR OATHS (THE FIRM MUST BE REGISTERED IN KENYA). (ALL PARTIES TO PROVIDE.) - VALID TAX COMPLIANCE AND VAT/PIN CERTIFICATE FROM THE KENYA REVENUE AUTHORITY (KRA), VALID FROM THE DATE OF TENDER OPENING. (ALL PARTIES TO PROVIDE.) - VALID SINGLE BUSINESS PERMIT/TRADE LICENSE ISSUED BY THE RELEVANT GOVERNMENT AGENCY FOR THE CURRENT YEAR (2026). (ALL PARTIES TO PROVIDE.) - DULY FILLED, SIGNED, AND STAMPED SCHEDULE OF PRICES FORM IN THE PRESCRIBED MANNER IN THE TENDER DOCUMENT BY THE PERSON WITH POWER OF ATTORNEY. (CLEARLY SHOW YOUR WORKINGS.) - POWER OF ATTORNEY CONFIRMING THAT THE SIGNATORY OF THE TENDER IS AUTHORIZED TO SIGN THE TENDER ON BEHALF OF THE TENDERER - TENDER SECURITY OF KSHS ONE MILLION VALID FOR 217 DAYS FROM THE DATE OF TENDER OPENING, IN THE FORM OF A BANK GUARANTEE FROM A REPUTABLE BANK RECOGNIZED BY THE CENTRAL BANK OF KENYA - CERTIFIED COPY OF A VALID UNDERWRITING REGISTRATION CERTIFICATE AND A COPY OF THE CERTIFICATE OF REGISTRATION AS AN INSURANCE BROKER WHERE APPLICABLE FROM THE IRA CERTIFIED BY A COMMISSIONER FOR OATHS - CURRENT (2026) REINSURANCE SLIPS/COVER NOTES OR PROOF FROM IRA THAT REINSURANCE ARRANGEMENTS ARE IN PLACE & A BROKER’S PROFESSIONAL INDEMNITY COVER OF AT LEAST KSHS.100 MILLION WHERE APPLICABLE - VALID CERTIFICATE OF MEMBERSHIP FROM THE AKI AND A CERTIFICATE OF MEMBERSHIP OF THE ASSOCIATION OF INSURANCE BROKERS OF KENYA (AIBK) WHERE APPLICABLE CERTIFIED BY A COMMISSIONER FOR OATHS - CURRENT LETTER OF COMFORT FROM THE LEAD REINSURER ON THE PREMIUM RATES USED, ADDRESSED TO THE DIRECTOR GENERAL, PARLIAMENTARY JOINT SERVICES AND CURRENT APPROVED REINSURERS’ RISK PARTICIPATION MATRIX - CERTIFIED COPIES OF THE AUDITED FINANCIAL STATEMENTS FOR THE LAST THREE YEARS, 2023 - 2025. ATTACH CURRENT PRACTICING LICENSE FOR AUDITOR & AUDITING FIRM MUST BE CERTIFIED BY COMMISSIONER FOR OATHS - THE CAPITAL ADEQUACY RATIO SHOULD BE 100 PERC AS PER THE IRA REQUIREMENT FOR THE YEARS 2023, 2024, AND 2025 - VALID SHA CERTIFICATES FOR THE LAST SIX MONTHS FROM THE DATE OF TENDER OPENING - VALID NSSF CERTIFICATES FOR THE LAST ONE YEAR FROM THE DATE OF TENDER OPENING - ATTACH A CURRENT COMPANY/BUSINESS CR12, OBTAINED WITHIN 30 DAYS BEFORE TENDER CLOSING. (ALL PARTIES TO PROVIDE.) - DULY COMPLETED AND SIGNED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION (ALL PARTIES TO PROVIDE). - DULY FILLED, SIGNED, AND STAMPED TENDER ELIGIBILITY - CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE PRESCRIBED MANNER IN THE TENDER DOCUMENT. (ALL PARTIES TO PROVIDE.) - SUBMIT A DRAFT POLICY DOCUMENT ALIGNED WITH THE TERMS OF REFERENCE, WITH FULL DISCLOSURE OF ALL EXCLUSIONS AND ALL DOCUMENTS REQUIRED FOR CLAIMS SETTLEMENT - PROVIDE A VALID DATA CONTROLLER AND PROCESSOR COMPLIANCE CERTIFICATE FROM THE COMMISSIONER OF DATA PROTECTION. (ALL PARTIES TO PROVIDE.) - BROKER MUST HAVE AUTHORIZATION LETTER SIGNED STAMPED BY PROPOSED UNDERWRITER’S PERSON, CONFIRMING THAT THE BROKER HAS BEEN AUTHORIZED TO ACT ON BEHALF OF THE UNDERWRITER & COPY OF THE AGREEMENT - PROVIDE A DETAILED COMPANY PROFILE. (ALL PARTIES TO PROVIDE.) - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TECHNICAL EVALUATION : TECHNICAL EVALUATION Technical Evaluation Process :

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