Provision of General Insurance

PROVISION OF GENERAL INSURANCE

Tender number: ACA/1021/0016/2026-27

Procuring entity: ANTI-COUNTERFEIT AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 91 days

Clarifications until: 22 Oct 2026 14:00 (Nairobi time)

Published: 19 Oct 2026 15:00 (Nairobi time)

Closing: 26 Oct 2026 12:00 (Nairobi time)

Bid opening: 26 Oct 2026 12:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - MUST PROVIDE A COPY OF CERTIFIED CERTIFICATE OF INCORPORATION /REGISTRATION - MUST PROVIDE VALID TAX COMPLIANCE CERTIFICATE - MUST HAVE A PERPETUAL LICENSES OF REGISTRATION FROM INSURANCE REGULATORY AUTHORITY - MUST PROVIDE A CURRENT AND VALID CERTIFICATE OF REGISTRATION FROM IRA AS A MOTOR VEHICLE AND GENERAL INSURANCE PROVIDER (ATTACH A COPY) - MUST PROVIDE CERTIFICATE FROM COMMISSIONER OF INSURANCE FOR CURRENT YEAR (2026) AS A MOTOR-VEHICLE AND GENERAL INSURANCE PROVIDER (ATTACH COPY OF LICENSE). - MUST PROVIDE A VALID AND CURRENT MEMBERSHIP CERTIFICATE FROM THE ASSOCIATION OF KENYA INSURERS (YEAR 2026) - PROVIDE A CERTIFIED CR12 FROM THE REGISTRAR OF COMPANIES DATED WITHIN 6 MONTHS BEFORE OPENING DATED WITH ID OR PASSPORT COPIES FOR EVERY DIRECTOR AND INDIVIDUAL LISTED ON THE CR12 - MUST PROVIDE VALID AND CURRENT BUSINESS LICENSE FROM COUNTY WHERE BUSINESS IS LOCATED. - MUST ATTACH A DULLY SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED - SUBMIT A WRITTEN POWER OF ATTORNEY AUTHORIZING THE SIGNATORY OF THE BID TO COMMIT THE BIDDER WITNESSED BY A COMMISSIONER OF OATHS. - MUST ATTACH A DULY SIGNED AND FILLED FORM OF TENDER IN THE PRESCRIBED FORMAT AND INSTRUCTIONS IN THE TENDER DOCUMENT. - MUST PROVIDE A VALID TENDER SECURITY OF KSHS.100,000.00 IN FORM OF A BANK GUARANTEE OR AN INSURANCE COMPANY APPROVED BY PPRA IN THE FORMAT PRESCRIBED IN THE TENDER DOCUMENT. - MUST PROVIDE AUDITED FINANCIAL STATEMENTS FOR THE LAST THREE YEARS (2023,2024 AND 2025) - MUST ATTACH DULY FILLED AND SIGNED SELF- DECLARATION FORM AS PROVIDED IN THE TENDER DOCUMENTS. - MUST PROVIDE EVIDENCE OF COMPANY EXISTENCE BY INCORPORATION FOR THE LAST 5 YEARS FROM THE DATE OF TENDER OPENING (ATTACH CERTIFICATE OF CHANGE OF NAME WHERE APPLICABLE) - THE UNDERWRITER MUST PROVIDE EVIDENCE OF DOING MOTOR VEHICLE AND GENERAL INSURANCE FOR THE LAST 5 YEARS (PROVIDE IRA LICENSES FOR MOTOR-VEHICLE AND GENERAL INSURANCE CLASS) - LIST FIVE CURRENT CORPORATE CLIENTS EACH WITH ANNUAL MOTOR PREMIUM OF AT LEAST KSHS FIVE MILLION OVER THREE YEARS. ATTACH SIGNED CONTRACTS AND EXTENSIONS. ACA MAY CONFIRM DIRECTLY WITH THE FIRMS - ATTACH A LETTER OF RECOMMENDATION FROM EACH OF THE FIVE (5) CLIENTS FOR EACH ATTACHED CONTRACT IN (A) ABOVE. (ACA RESERVES THE RIGHT TO CONFIRM DIRECTLY WITH THESE FIRMS) - MUST SUBMIT A DULY FILLED AND COMMITMENT TO CODE OF ETHICS - MUST ATTACH APPROVAL FROM THE INSURANCE REGULATORY AUTHORITY CONFIRMING MOTOR- VEHICLE AND GENERAL RE-INSURANCE ARRANGEMENT FOR THE YEAR 2026 AND A MOTOR-VEHICLE TREATY - PROVIDE SAMPLE POLICY DOCUMENT WITH EXCLUSIONS AND LIMITATIONS. FEWER EXCLUSIONS SCORE HIGHER. MISSING DOCUMENT MEANS DISQUALIFICATION - PROVIDE LETTER OF CREDIT WORTHINESS STATING THE EXACT CREDIT IN AMOUNT. - PROVIDE A COUNTRY WIDE LIST OF APPROVED GARAGES INDICATING SERVICES TO BE PROVIDED. (BUSINESS LICENSE FROM THE RESPECTIVE COUNTY GOVERNMENT) - MUST HAVE PAID UP CAPITAL OF AT LEAST KSHS 50 MILLION.

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