Accepting bidsrfqKenya

Provision of Full Day Conference Facility for Five PAX for Five Days from 16TH to 20TH November 2026

Issued by KENYA CIVIL AVIATION AUTHORITY · via Kenya — e-GP (egpkenya.go.ke)

Published: 12 Nov 2026
Closes: 13 Nov 2026, 12:00 UTC
Bid opening: 13 Nov 2026, 12:01 UTC
Reference: KCAA/919/RFQ/0364/2026-27
Location: Kenya
Sector: Sports, Recreation & Events
Type: services

At a glance

KENYA CIVIL AVIATION AUTHORITY in Kenya has published a request for quotations in sports, recreation & events: “Provision of Full Day Conference Facility for Five PAX for Five Days from 16TH to 20TH November 2026”. Submissions close tomorrow, 13 November 2026. Quote reference KCAA/919/RFQ/0364/2026-27 in any correspondence with the buyer. FreeTender has recorded 33 notices from this buyer since 2026, 16 of them currently open. There are 146 open sports, recreation & events notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline: 12 Nov 2026 16:01 (Nairobi time)
Bid validity: 91 days
Procurement method: Request for Quotation
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
Valid certificate of incorporation
Valid CR12
Valid tax compliance certificate

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF FULL DAY CONFERENCE FACILITY FOR FIVE PAX FOR FIVE DAYS FROM 16TH TO 20TH NOVEMBER 2026

Tender number: KCAA/919/RFQ/0364/2026-27

Procuring entity: KENYA CIVIL AVIATION AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 91 days

Clarifications until: 12 Nov 2026 16:01 (Nairobi time)

Published: 12 Nov 2026 16:00 (Nairobi time)

Closing: 13 Nov 2026 15:00 (Nairobi time)

Bid opening: 13 Nov 2026 15:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID CERTIFICATE OF INCORPORATION - VALID CR12 - VALID TAX COMPLIANCE CERTIFICATE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9011160101 CONFERENCE CENTERS PROVISION OF FULL DAY CONFERENCE FACILITY FOR FIVE PAX FOR FIVE DAYS FROM 16TH TO 20TH NOVEMBER 2026. EACH (EA) 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 33 notices from KENYA CIVIL AVIATION AUTHORITY, going back to October 2026 — 16 of them still open. They buy mostly in Manufacturing & Supply, Sports, Recreation & Events and Construction & Infrastructure. There are 146 open Sports, Recreation & Events tenders in Kenya. This one closes in 1 day.

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Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal