Provision of Conference Facility for the East Africa Procurement Forum

PROVISION OF CONFERENCE FACILITY FOR THE EAST AFRICA PROCUREMENT FORUM

PROVISION OF CONFERENCE FACILITY

Tender number: PPRA/15/0008/2026-27

Procuring entity: PUBLIC PROCUREMENT REGULATORY AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Restricted Tender

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 19 Oct 2026 17:00 (Nairobi time)

Published: 14 Oct 2026 10:00 (Nairobi time)

Closing: 21 Oct 2026 11:00 (Nairobi time)

Bid opening: 21 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - PROVIDE A COPY OF THE COMPANY’S CERTIFICATE OF INCORPORATION/BUSINESS REGISTRATION CERTIFICATE - PROVIDE COPY OF THE COMPANY’S CURRENT VALID TAX COMPLIANCE ISSUED BY KENYA REVENUE AUTHORITY (KRA) VALID UP-TO AT LEAST THE DATE OF TENDER OPENING - MUST SUBMIT A VALID TOURISM LICENSE - DULY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE - MUST FILL AND SUBMIT THE FORM OF TENDER IN THE FORMAT PROVIDED - MUST SUBMIT A VALID FOOD AND HEALTH HANDLING CERTIFICATE - MUST BE A FOUR-STAR RATED AND ABOVE - ATTACH COPY OF A CR12

- Table Header: - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION : TECHNICAL EVALUATION Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S/N ITEM DESCRIPTI0ON TECHNICAL REQUIREMENTS BIDDERS REMARKS 1 SEMINAR ROOM CAPACITY 500 DELEGATES EXPECTED. 2 SEMINAR ROOM CAPACITY FULL DAY SEMINAR ON 24TH TO 26TH NOVEMBER 2026 REGISTRATION ON 23RD NOVEMBER 2026 FROM 8:00 AM – 4:00 PM. PROVIDE RUNNING TEA TABLE AND CHAIRS FOR 10 PAX, WITH A SOURCE OF POWER. SEPARATE HALL ADJACENT TO THE BALLROOM FOR EXHIBITIONS AND TEA BREAKS 3 SITTING ARRANGEMENT CLASSROOM STYLE, AMBIENT, MUST BE WELL VENTILATED, WITH AIR CONDITIONING AND CONDUCIVE FOR LEARNING, PHYSICALLY CHALLENGED DELEGATES CAN ACCESS THE VENUE WITH EASE. 4 ACCOMMODATION PROVIDE STANDARD ROOM RATE 5 RESTAURANT CAPACITY ENOUGH SITTING SPACE FOR THE CONFERENCE DELEGATES (500PAX) THERE SHOULD BE MULTIPLE SERVING STATIONS FOR TEA BREAKS AND LUNCHES. MENUS TO BE OF RICH VARIETY AND CATER FOR VEGETARIAN DELEGATES AND OTHER SPECIAL NEEDS. SEPARATE SPACES PREFERABLY ROOFED FOR DINNER 6 CONFERENCE PACKAGE FULL DAY: ( 24TH TO 26 NOVEMBER 2026) 2 TEA BREAKS: (SERVED AT 10A.M AND 4 PM) WITH ASSORTED SNACKS OF ADEQUATE VARIETY WITH AT AT LEAST 2 PROTEINS, BUFFET LUNCH WITH A SOFT DRINK, TWO WATER BOTTLES 500 ML GLASS BOTTLE EACH (1 LTR PER DAY), WRITING MATERIALS TO BE SUPPLIED EACH DAY UPON NEED. HALF DAY(27TH NOVEMBER N2026) 1 TEA BREAK WITH ASSORTED SNACKS OF ADEQUATE VARIETY WITH AT LEAST 2 PROTEINS, BUFFET LUNCH WITH A SOFT DRINK, ONE WATER BOTTLE 500 ML CAPACITY . RUNNING TEA DAY 1( 23RD NOVEMBER 2026). 7 VIP HOLDING ROOM AT LEAST A MINISTERIAL STANDARD VIP HOLDING ROOM 8 EMERGENCY EXITS AMPLE & WELL MARKED 9 WASHROOMS ADEQUATE WASHROOMS FOR BOTH GENDERS (MALE & FEMALE) WITH A FACILITY FOR THE PHYSICALLY CHALLENGED PERSONS, WITH A HIGH STANDARD OF HYGIENE 10 WI-FI STABLE AND FREE WI- FI FOR CONFERENCE PARTICIPANTS 11 REGISTRATION AREA AMPLE SPACE TO CONDUCT REGISTRATION ON MONDAY, 23RD NOVEMBER 2026 FROM 8:00 A.M TO 4: 00 PM. PLEASE PROVIDE A TABLE AND CHAIR FOR 10 PAX WITH SOURCE OF POWER. 12 MEETING WITH THE HOTEL MEETING WITH THE HOTEL STAFF RESPONSIBLE FOR THE EVENT TO BE DONE ON SUNDAY, 22ND NOVEMBER AT 11:00 AM 13 AIRPORT TRANSFERS PLEASE SHARE YOUR AIRPORT TRANSFERS RATES FOR A VEHICLE THAT SITS 3 – 4 PAX. Table Footer : - TECHNICAL EVALUATION B : TECHNICAL EVALUATION B Technical Evaluation Process :

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