Procurement of an Event Management Agent for the 18TH East Africa Procurement Forum - Eapf

PROCUREMENT OF AN EVENT MANAGEMENT AGENT FOR THE 18TH EAST AFRICA PROCUREMENT FORUM - EAPF

Tender number: PPRA/15/0007/2026-27

Procuring entity: PUBLIC PROCUREMENT REGULATORY AUTHORITY

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 500,000

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 16 Oct 2026 17:00 (Nairobi time)

Published: 11 Oct 2026 11:00 (Nairobi time)

Closing: 19 Oct 2026 11:00 (Nairobi time)

Bid opening: 19 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF CERTIFICATE OF INCORPORATION /REGISTRATION OR PARTNERSHIP DEED TO SHOW THAT THE MEMBERS OF THE CONSORTIUM/JV ARE DULY REGISTERED ENTITY /COMPANY AND LEGALLY CONSTITUTED TO DO BUSINESS - CURRENT CR12 CERTIFICATE FROM THE REGISTRAR OF COMPANIES NOT MORE THAN SIX (6) MONTHS OLD - COPY OF A VALID TAX COMPLIANCE CERTIFICATE FROM KENYA REVENUE AUTHORITY (KRA) - A COPY OF A VALID BUSINESS PERMIT ISSUED BY THE RESPECTIVE COUNTY GOVERNMENT FOR THE YEAR 2026 - BIDDER MUST SUBMIT A COPY OF A VALID AGPO CERTIFICATE - AN ORIGINAL TENDER SECURITY FOR KSHS. TWO HUNDRED THOUSAND (200,000.00) ONLY. THE ORIGINAL TENDER SECURITY MUST BE ENCLOSED WITH THE TECHNICAL BID. - MUST SUBMIT AN AUTHORIZATION LETTER/ POWER OF ATTORNEY FOR THE PERSON APPOINTED TO SIGN THE TENDER ON BEHALF OF THE TENDERER, SIGNED BY DIRECTOR(S) APPEARING IN CR12/13 - TENDERER ELIGIBILITY- DULY FILLED AND SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED - MUST SUBMIT A DULY FILLED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION IN THE FORMAT PROVIDED YES/NO - MUST SUBMIT A DULY FILLED, SIGNED, AND STAMPED DECLARATION AND COMMITMENT TO THE CODE OF ETHICS SD3 - SELF-DECLARATION THAT THE FIRM IS NOT INSOLVENT, IN RECEIVERSHIP, BANKRUPT, OR IN THE PROCESS OF BEING WOUND UP, AS GUIDED BY SD4 - AUDITED ACCOUNTS FOR AT LEAST 3 YEARS (2022, 2023 AND 2024) - ATTACH A COPY OF THE CERTIFICATE FROM THE DATA COMMISSIONER AS A DATA PROCESSOR - ATTACH A COPY OF THE CERTIFICATE FROM THE DATA COMMISSIONER AS A DATA CONTROLLER OR A LETTER COMMITMENT TO PROVIDE ONE UPON SUCCESSFUL QUALIFICATION FOR THE AWARD - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER TENDERER'S RESPONSE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES A LOCAL LABOR : 40 PERCENT RULE FORM Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY 1 Table Footer : - B SUB-CONTRACTS FROM LOCAL SOURCES : 40 PERCENT RULE FORM Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY 1 Table Footer : - C LOCAL MATERIALS : 40 PERCENT RULE FORM Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY 1 Table Footer : - D USE OF LOCAL PLANT AND EQUIPMENT : 40 PERCENT RULE FORM Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY 1 Table Footer : - E ADD ANY OTHER ITEMS : 40 PERCENT RULE FORM Table Header : - ITEM DESCRIPTION OF WORK ITEM DESCRIBE LOCATION OF SOURCE COST IN KENYA SHILLINGS COMMENTS, IF ANY 1 Table Footer : - TOTAL COST LOCAL CONTENT : 40 PERCENT RULE FORM Table Header : - DESCRIPTION TENDERER'S RESPONSES TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - FORM CCC-CURRENT CONTRACT COMMITMENTS/WORKS IN PROGRESS : FORM CCC-CURRENT CONTRACT COMMITMENTS-WORKS IN PROGRESS Table Header : TENDERERS AND EACH MEMBER TO A JV SHOULD PROVIDE INFORMATION ON THEIR CURRENT COMMITMENTS ON ALL CONTRACTS THAT HAVE BEEN AWARDED, OR FOR WHICH A LETTER OF INTENT OR ACCEPTANCE HAS BEEN RECEIVED, OR FOR CONTRACTS APPROACHING COMPLETION, BUT FOR WHICH AN UNQUALIFIED, FULL COMPLETION CERTIFICATE HAS YET TO BE ISSUED. NAME OF CONTRACT PROCURING ENTITY CONTACT PROCURING ENTITY’S ADDRESS PROCURING ENTITY’S TELEPHONE NO. VALUE OF OUTSTANDING WORK ESTIMATED COMPLETION DATE AVERAGE MONTHLY INVOICING OVER LAST SIX MONTHS (PER MONTH) Table Footer : - FORM FIN 3.3- FINANCIAL RESOURCES : FORM FIN 3 3- FINANCIAL RESOURCES Table Header : - SOURCE OF FINANCING AMOUNT CURRENCY Table Footer : - ITEM OF EQUIPMENT : FORM EQU- CONTRACTOR'S EQUIPMENT Table Header : - NAME OF MANUFACTURER MODEL POWER RATING CAPACITY YEAR OF MANUFACTURE CURRENT LOCATION DETAILS OF CURRENT COMMITMENTS INDICATE SOURCE OF THE EQUIPMENT Table Footer : - OWNER : FORM EQU- CONTRACTOR'S EQUIPMENT Table Header : OMIT THE FOLLOWING INFORMATION FOR EQUIPMENT OWNED BY THE TENDERER. NAME OF OWNER ADDRESS OF OWNER OFFICE TELEPHONE MOBILE PHONE NO CONTACT NAME AND TITLE EMAIL AGREEMENTS Table Footer : - FORM PER -1- PROPOSED PERSONNEL : FORM PER -1- PROPOSED PERSONNEL Table Header : S/N TITLE OF PERSONNEL KEY QUALIFICATION NAME PROPOSED BY TENDERER QUALIFICATION 1 1 1 Table Footer : - TECHNICAL EVALUATION -A SCORING : TECHNICAL EVALUATION -A SCORING Technical Evaluation Process :

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