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Procurement of Conference Facilities for Evaluation Committees

Issued by STATE DEPARTMENT FOR HIGHER EDUCATION · via Kenya — e-GP (egpkenya.go.ke)

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Published
16 Oct 2026
Closes
23 Oct 2026, 07:00 UTC
Bid opening
23 Oct 2026, 07:01 UTC
Reference
SDHE/809/RFQ/0025/2026-27
Location
Kenya
Sector
Facility Management & Cleaning
Type
services

At a glance

STATE DEPARTMENT FOR HIGHER EDUCATION in Kenya has published a request for quotations in facility management & cleaning: “Procurement of Conference Facilities for Evaluation Committees”. Submissions close on 23 October 2026, 6 days from today. Quote reference SDHE/809/RFQ/0025/2026-27 in any correspondence with the buyer. FreeTender has recorded 15 notices from this buyer since 2026, 3 of them currently open. There are 31 open facility management & cleaning notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

PROCUREMENT OF CONFERENCE FACILITIES FOR EVALUATION COMMITTEES

Tender number: SDHE/809/RFQ/0025/2026-27

Procuring entity: STATE DEPARTMENT FOR HIGHER EDUCATION

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 91 days

Clarifications until: 16 Oct 2026 18:00 (Nairobi time)

Published: 16 Oct 2026 17:59 (Nairobi time)

Closing: 23 Oct 2026 10:00 (Nairobi time)

Bid opening: 23 Oct 2026 10:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION/ BUSINESS REGISTRATION CERTIFICATE - VALID TAX COMPLIANCE CERTIFICATE - VALID BUSINESS PERMIT/ TRADING LICENSE - COPY OF CR12 FOR LIMITED COMPANIES/ CR13 /IDENTIFICATION DOCUMENTS FOR SOLE PROPRIETORSHIP AND PARTNERSHIPS - VALID FOOD HYGIENE LICENSE ISSUED BY THE RELEVANT AUTHORITY AND COMPLIANCE WITH APPLICABLE PUBLIC HEALTH AND HOSPITALITY REQUIREMENTS

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 80141902 MEETINGS EVENTS CONFERENCE FACILITIES EACH 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 15 notices from STATE DEPARTMENT FOR HIGHER EDUCATION, going back to September 2026 — 3 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Education & Training. There are 31 open Facility Management & Cleaning tenders in Kenya. This one closes in 6 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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