Picture My Rights 2027: a national youth photography contest and exhibition, as part of UNICEF@80

Dear Valued Bidders ( Malaysian Registered Company Only ),

Greetings from UNICEF Malaysia.

United Nations Children's Fund (UNICEF) Malaysia Country Office wishes to invite you to participate in a tender for "LRPS-2026-9207087 Picture My Rights 2027: a national youth photography contest and exhibition, as part of UNICEF@80" through a competitive bidding process. In this respect, UNICEF invites you to submit technical and financial proposals as outlined in the Request for Proposals for Services (LRPS) and the terms and conditions contained herein.

Receipt of Invitation and Intent to Submit

Kindly acknowledge receipt of this invitation and confirm your intention to submit a proposal by replying to this email no later than 10 November 2026. This confirmation is for planning purposes only and will not affect your eligibility to participate in the tender.

Pre-bid Conference

A pre-bid conference will be held as follows:

Date: 13 November 2026

Time: 10:30 AM, Malaysia Time

Meeting link: To be share upon intent to attend.

Attendance is optional. The conference is intended to help bidders understand the tender requirements and provide an opportunity to raise questions.

Bidders wishing to attend should submit the names and contact details of their representatives to yliew@unicef.org by 12 November 2026.

Request for Additional Clarification

All enquiries must be submitted using Annex C, Enquiries and Clarification Form to Supply Team (replied to this email only) by 13 November 2026, 23:59 Malaysia Time

Proposal Submission

Proposals must be submitted by emailing a downloadable cloud-storage link, such as a OneDrive or Google Drive link ONLY to mlya-procurement@unicef.org by:

⏳ 26 November 2026, 17: 00 Malaysia Time

❗ Late submissions will not be considered.

❗ Please do not copy to any UNICEF personnel email addresses.

Please ensure that:

Ensure that the link allows UNICEF to view and download the documents without requesting additional access.

Test the link before submission.

Ensure the link remains accessible throughout the evaluation process.

Clearly organize and label all proposal documents.

Do not modify or replace submitted files after the submission deadline.

Failure to provide a valid and accessible link by the deadline may result in the proposal not being considered.

Tender Documents

Please review the tender documents and ensure that all applicable documents are completed and submitted as indicated below:

LRPS-2026-9207087 – Solicitation Document

Read the solicitation document, including Annex A – UNICEF General Terms and Conditions.

Read and accept the UNICEF General Terms and Conditions.

Complete, sign, and submit the Bid Declaration (Pages 3–5).

Annex B – Terms of Reference (TOR)

Read carefully and use the TOR as the basis for preparing your Technical Proposal.

Annex C – Enquiries & Clarification Form

Complete and submit only if you have questions or require clarification regarding the tender or TOR.

Annex D – MDM Vendor Master Registration Form

Complete and submit the form together with the following supporting documents:

Proof of bank account, e.g., bank statement, bank letter, or cancelled cheque

Business registration document

Audited financial statements for the past two years

Annex E – UNGM Vendor Registration

Complete/provide the required UNGM registration information or evidence.

Key Dates & Deadlines

📌 Confirmation of Interest/Intent to Bid: 10 November 2026

📌 Pre-bid Conference

Registration: 12 November 2026

Pre-bid Conference: 13 November 2026 @10.30 Malaysia Time

📌 Enquiries & Clarifications: 13 November 2026, 23:59 Malaysia Time

📌 Proposal Submission to mlya-procurement@unicef.org: By 26 November 2026, 17:00 Malaysia Time

Before submitting your proposal,please check that your submission includes:

☐ Technical Proposal, with no pricing information

☐ Financial Proposal, submitted as a separate document

☐ Completed and signed Bid Declaration

☐ Completed Annex D and supporting documents

☐ Required UNGM registration information/evidence

☐ All files are clearly named and organized

☐ The shared download link has been tested and is accessible to UNICEF

Thank you and we look forward to your submission.