FreeTender
Accepting bidstenderNew Zealand

Meeting Room Modernisation RFP

Issued by New Zealand Government · via GETS — New Zealand Government Tenders

Verify & apply on the official portal →
Published
16 Sept 2026
Closes
15 Oct 2026
Reference
34951431
Location
New Zealand
Sector
Media, Printing & Advertising

Details

RFx ID: 34951431 Organisation: Parliamentary Service Open date: Wednesday, 16 September 2026 3:00 PM +12:00 Close date: Thursday, 15 October 2026 1:00 PM +13:00 Categories: 43000000 - Information Technology Broadcasting and Telecommunications 45110000 - Audio and visual presentation and composing equipment 72151600 - Specialized communication system services 81111800 - System and system component administration services Region: Wellington Overview: Parliamentary Service invites proposals from experienced audio-visual and technology integration providers to support a major meeting room modernisation programme across the Parliamentary Precinct. The programme covers approximately 61 meeting rooms across multiple sites and includes the delivery of modern hybrid meeting technology, upgrades to existing meeting spaces and support for upcoming accommodation projects. The successful supplier(s) will be responsible for the supply, installation, configuration, and integration of meeting room technology. Deliverables must be implemented within a unique operational environment that includes heritage, security, and business continuity requirements. The objective of the programme is to establish standardised, secure, and reliable meeting room environments that support both in-person and hybrid collaboration while meeting the operational, security, and heritage requirements of the Parliamentary Precinct. A supplier briefing and site visit will be held from 9.30am to 12.30pm on 21 October 2026. The briefing will provide suppliers with an overview of the project, procurement requirements, delivery environment and site-specific considerations. Attendance is strongly encouraged. Suppliers wishing to attend must register by 5.00pm on 18 September 2026 by emailing Procurement@parliament.govt.nz.

Published on GETS, the New Zealand Government Electronic Tenders Service.

Context for bidders

We hold 663 notices from New Zealand Government, going back to November 2020 — 505 of them still open. They buy mostly in Construction & Infrastructure, Education & Training and Healthcare & Pharma. There are 10 open Media, Printing & Advertising tenders in New Zealand. This one closes in 28 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this media, printing & advertising opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

More Media, Printing & Advertising tenders

All Media, Printing & Advertising tenders →

FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.

Verify & apply on the official portal →