Consultancy Firm: Assessment of PPCU Capacity, Gaps and PMEAL Requirements

SCOPE OF TENDER

The overall objective of the assignment is to undertake a comprehensive institutional, technical and capacity needs assessment of the PPCU and develop a practical, costed roadmap for strengthening its role as a national delivery and performance management function within the Prime Minister’s Office, in line with the February 2026 Cabinet Retreat resolution on Deliverology and Execution Architecture, including needs for planning, monitoring, evaluation, accountability and learning. Where possible recommendation for automation needs of the Unit and workflows should be identified.

Specific Objectives:

Assess the PPCU’s institutional positioning, functional responsibilities, staffing profile, workflows, coordination routines and reporting arrangements. Identify institutional, technical, human resource, operational and systems capacity gaps affecting the PPCU’s ability to coordinate, monitor and accelerate priority Government delivery commitments. Determine the PPCU’s training and capacity development requirements in delivery chain management, results-based management, adaptive management, policy implementation tracking, performance reporting, data use, stakeholder coordination and learning. Review the alignment between the PPCU’s delivery function and MEPD’s aid coordination, national planning and NDP monitoring architecture, in line with the Cabinet Retreat resolution on Programme-Based Planning and Coordination, and recommend practical arrangements to clarify roles, workflows and information exchange. Assess planning, monitoring, evaluation, accountability and learning needs, including where possible recommendations for automation, dashboard requirements, data flows, reporting templates, interoperability needs, governance arrangements and user requirements. Develop a practical, sequenced and costed roadmap for capacitation, automation and institutional strengthening of the PPCU. Ensure that proposed recommendations integrate gender equality, equity, disability inclusion and Leave No One Behind principles, including the use of disaggregated data and inclusive stakeholder engagement.

Scope of work

The firm shall undertake a structured diagnostic and design assignment covering institutional assessment, business process review, stakeholder consultations, capacity needs analysis, digital readiness assessment, automation requirements and roadmap development. The scope shall include, but not be limited to, the following tasks: Review relevant national policy, planning, delivery and monitoring documents, including the February 2026 Cabinet Retreat Declaration and resolutions, Government Programme of Action, National Development Plan, Cabinet delivery commitments, PPCU mandate documents, reporting templates, policy tracking tools, previous UNDP-supported PPCU work and relevant MEPD aid coordination and monitoring materials. Map the PPCU’s current functions, workflows, reporting lines, decision-making routines, escalation pathways, stakeholder interfaces, data sources and internal operating procedures. Assess the PPCU’s institutional capacity, including structure, staffing, skills mix, coordination arrangements, decision-making authority, tools, data systems, performance routines and resource requirements. Identify bottlenecks affecting delivery chain management, including delays in reporting, weak data quality, unclear accountability, fragmented coordination, limited analytical capacity, insufficient follow-up routines and gaps in escalation mechanisms. The firm shall design and facilitate a multi-stakeholder Delivery Clinic bringing together the Prime Minister’s Office, PPCU, Ministry of Economic Planning and Development, Ministry of Finance, selected priority sector ministries and other relevant institutions to jointly define the proposed Delivery Unit’s scope, mandate, operating model, governance arrangements, delivery routines, escalation pathways and linkages to priority sector ministries, thereby strengthening whole-of-government ownership of the restructured PPCU. Assess the PPCU’s technical capacity needs in areas such as results-based management, policy implementation tracking, dashboard use, data analysis, adaptive management, facilitation of delivery reviews, problem-solving clinics, report writing, Cabinet follow-up and implementation of performance agreements envisaged under the Cabinet Retreat deliverology resolution. Assess entry points for digital and automation solutions for planning, monitoring, evaluation, accountability and learning, including dashboard needs and interoperability requirements with existing systems. Assess the national development coordination framework and system relationship and propose practical alignment options for the delivery of national priorities. These including role clarification, shared reporting routines, data-sharing protocols, joint review mechanisms and linkages to programme-based planning, budgeting transformation and aid coordination reform arising from the Cabinet Retreat resolutions. Identify short-, medium- and long-term institutional strengthening options, including training packages, coaching, embedded technical assistance, standard operating procedures, delivery routines, dashboard development and knowledge management measures. Prepare a costed implementation roadmap with sequencing, indicative budget, institutional responsibilities, risks, mitigation measures and resource mobilization considerations.

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