Invitation to Offer - Fleet Management Services for Urban Utilities

Urban Utilities is seeking Offers from suitably qualified and experienced suppliers for the provision of Fleet Management Organisation (FMO) Services.

The procurement is primarily based on a Services Only FMO model supporting Urban Utilities’ owned fleet of approximately 500 vehicles and mobile plant assets, including heavy vehicles, light commercial and passenger vehicles, mobile plant, equipment and trailers.

The scope includes fleet administration and fleet management systems, transaction and cost management, compliance administration, maintenance management and supplier coordination, Chain of Responsibility (COR) support, fleet reporting, data and analytics, and associated fleet management services.

Urban Utilities is also interested in suppliers’ insights and recommendations on alternative or emerging fleet management approaches, including leasing, hybrid ownership/leasing and other models that may support the future development of its fleet strategy.

Refer to the attached Invitation to Offer and Scope of Services for the complete requirements.

Background information / Compatibility requirements

Urban Utilities currently operates a Services Only FMO model and intends to retain ownership of its fleet assets and strategic fleet decision-making.

Offerors must demonstrate capability to deliver the applicable FMO requirements, including access to an appropriate maintenance supplier network across South East Queensland, Chain of Responsibility capability and experience with comparable fleet operations, and fleet management systems and reporting capability meeting Urban Utilities’ requirements.

Urban Utilities may consider Offers covering the complete fleet or permitted Fleet Item Categories, as further detailed in the ITO documentation.

Refer to the attached tender documents for the full Mandatory Criteria, technical requirements and response requirements.

Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits): Urban Utilities is seeking an FMO arrangement that supports:

- safe, compliant and reliable fleet operations;

- improved fleet availability and operational efficiency;

- value for money and commercial transparency; and

- improved fleet management capability through effective systems, data, reporting, specialist advice and continuous improvement.

Detailed service requirements, SLAs, KPIs, commercial requirements and Contract conditions are contained in the attached ITO documentation.

Buyer: Urban Utilities

Buyer location: 31 Duncan St, Fortitude Valley, Queensland 4006, Australia

VendorPanel reference: VP521669

Buyer's reference: C2785

Opens: Tuesday 29 September 2026 (E. Australia Standard Time)

Closes: Tuesday 27 October 2026 12:00 PM (E. Australia Standard Time)

Supplier query cut-off: Tuesday 27 October 2026 12:00 PM (E. Australia Standard Time)

Expected decision: Tuesday 17 November 2026 (E. Australia Standard Time)

Categories: Business & Administrative Services; 1: Fleet Management Services; Fleet Servicing & Accessories; 1: Fleet Management Services; 2: Operating and Novated Leases; 3: Vehicle Servicing Regions of service: New South Wales; 1: Sydney; Queensland; 1: Brisbane; 2: Central West; 3: Darling Downs; 4: Far North; 5: Fitzroy; 6: Gold Coast; 7: Mackay; 8: North West; 9: Northern; 10: Offshore (QLD); 11: South West; 12: Sunshine Coast; 13: West Moreton; 14: Wide Bay-Burnett; Victoria; 1: Melbourne; Western Australia; 1: Perth; Regions of service locations also include areas outside of Australia.

Tender documents: 8

Published on VendorPanel Public Tenders. Documents and responses require free VendorPanel supplier registration.