Intake Works at Kaptik Mwala Water Project-Climate Change

INTAKE WORKS AT KAPTIK MWALA WATER PROJECT-CLIMATE CHANGE

Tender number: VEWENRC/2397/0015/2026-27

Procuring entity: VIHIGA MINISTRY OF ENVIRONMENT NATURAL RESOURCES WATER AND FORESTRY

Procurement category: Works

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 09 Nov 2026 10:00 (Nairobi time)

Published: 06 Nov 2026 17:00 (Nairobi time)

Closing: 19 Nov 2026 10:00 (Nairobi time)

Bid opening: 19 Nov 2026 10:05 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS FORM SD1 & SD2 - A) CERTIFIED COPY OF CERTIFICATE OF REGISTRATION/INCORPORATION - B) CERTIFIED COPIES OF CR 12 CERTIFICATE TOGETHER WITH NATIONAL ID/PASSPORT FOR THE DIRECTORS (ISSUED WITHIN THE LAST TWELVE MONTHS BEFORE OPENING DATE - C) COPY OF VALID TAX COMPLIANCE CERTIFICATE - D) COPY OF VALID NATIONAL CONSTRUCTION AUTHORITY (NCA) CERTIFICATE FOR WATER WORKS AND ANNUAL PRACTICE LICENSE AS DETAILED BELOW: NCA 6 AND ABOVE FOR WATER OR CIVIL WORKS - E) CERTIFIED COPY OF CERTIFICATE FOR RELEVANT AGPO CERTIFICATE WHERE APPLICABLE - F) DULLY FILLED, SIGNED AND STAMPED FORM OF TENDER - G) DULLY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM. - H) CERTIFIED SINGLE BUSINESS PERMIT FOR VIHIGA COUNTY GOVERNMENT. (ATTACH COPY OF RECEIPT). - I) AUTHENTICATED FINANCIAL STATEMENTS WITH ANNUAL TURNOVER OF AT LEAST KSH 2 MILLION FOR THE ANY THREE YEARS(FROM JANUARY 2023) SUPPORTED BY A BANKS STATEMENT CERTIFIED BY THE ISSUING BANK - J) AUTHORITY FOR PERSON SIGNING THE TENDER (ATTACHED POWER OF ATTORNEY). - K) THE BID DOCUMENT MUST BE SERIALIZED, INITIALIZED ON EVERY PAGE AND UPLOADED AS A SINGLE DOCUMENT. - L) DULLY FILLED,SIGNED AND STAMPED BILL OF QUANTITIES - Table Header : OMIT THE FOLLOWING INFORMATION FOR EQUIPMENT OWNED BY THE TENDERER. ADDRESS OF OWNER TELEPHONE CONTACT NAME AND TITLE DETAILS OF RENTAL / LEASE / MANUFACTURE AGREEMENTS SPECIFIC TO THE PROJECT Table Footer : - CONTRACTOR'S REPRESENTATIVE AND KEY PERSONNEL SCHEDULE : 2 FORM PER - 1- CONTRACTORS REPRESENTATIVE AND KEY PERSONNEL SCHEDULE Table Header : TENDERERS SHOULD PROVIDE THE NAMES AND DETAILS OF THE SUITABLY QUALIFIED CONTRACTOR'S REPRESENTATIVE AND KEY PERSONNEL TO PERFORM THE CONTRACT. THE DATA ON THEIR EXPERIENCE SHOULD BE SUPPLIED USING THE FORM PER-2 PROVIDED UNDER OTHER TENDERING FORMS FOR EACH KEY PERSONNEL/CONTRACTOR'S REPRESENTATIVE. NAME OF CANDIDATE: DURATION OF APPOINTMENT: TIME COMMITMENT: FOR THIS POSITION: EXPECTED TIME SCHEDULE FOR THIS POSITION: Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : CONTRACT NON PERFORMANCE YEAR TENDERER'S RESPONSE (YES OR NO) CONTRACT NON- PERFORMANCE OCCURRED DURING THE PERIOD SPECIFIED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 7 (VI) (A) IF YES, GIVE DETAILS IN THE TABLE BELOW: 2023-2025 Table Footer : IF YES, GIVE DETAILS IN THE TABLE BELOW: DETAILS OF NON-PERFORMED CONTRACTS : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : JV NAME YEAR NON- PERFORMED PORTION OF CONTRACT CONTRACT IDENTIFICATION NAME OF PROCURING ENTITY ADDRESS OF PROCURING ENTITY REASON(S) FOR NONPERFORMANCE TOTAL CONTRACT AMOUNT (CURRENT VALUE, CURRENCY, EXCHANGE RATE AND KENYA SHILLING EQUIVALENT) PERCENTAGE OF PORTION NOT PERFORMED Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : STATEMENT YEAR TENDERER'S RESPONSE THERE IS PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA. 2023-2025 Table Footer : IF YES GIVE DETAILS IN THE TABLE BELOW DETAILS OF LITIGATION : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : TENDERER'S/JV NAME YEAR OF LITIGATION AWARD CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASONS FOR LITIGATION AND AWARD DECISION AMOUNT CURRENCY KENYA SHILLING EQUIVALENT (EXCHANGE RATE) Table Footer : LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - STATEMENT TENDERER'S RESPONSE Table Footer : IF YES, GIVE DETAILS: DETAILS OF LITIGATION HISTORY : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FOEM CON 2- HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Table Header : - DETAILS OF LITIGATION HISTORY YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT CONTRACT NAME CONTRACT NUMBER NAME OF THE PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASONS FOR LITIGATION AND AWARD DECISION AMOUNT Table Footer : - 4.4.1 FINANCIAL DATA : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION-FORM FIN 3 1- FINANCIAL SITUATION AND PERFORMANCE Table Header : STATEMENT OF FINANCIAL POSITION (INFORMATION FROM BALANCE SHEET) YEAR TOTAL ASSETS (TA) TOTAL LIABILITIES (TL) TOTAL EQUITY/NET WORTH (NW) CURRENT ASSETS (CA) CURRENT LIABILITIES (CL) WORKING CAPITAL (WC) CURRENCY Table Footer : INFORMATION FROM INCOME STATEMENT : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION-FORM FIN 3 1- FINANCIAL SITUATION AND PERFORMANCE Table Header : - YEAR TOTAL REVENUE (TR) PROFITS BEFORE TAXES (PBT) CURRENCY Table Footer : - CASH FLOW INFORMATION : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION-FORM FIN 3 1- FINANCIAL SITUATION AND PERFORMANCE Table Header : - YEAR CASH FLOW FROM OPERATING ACTIVITIES CURRENCY Table Footer : - 4.4.2 SOURCES OF FINANCE : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION-FORM FIN 3 1- FINANCIAL SITUATION AND PERFORMANCE Table Header : SPECIFY SOURCES OF FINANCE TO MEET THE CASH FLOW REQUIREMENTS ON WORKS CURRENTLY IN PROGRESS AND FOR FUTURE CONTRACT COMMITMENTS. SOURCE OF FINANCE AMOUNT Table Footer : - 4.4.3 FINANCIAL DOCUMENTS : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION-FORM FIN 3 1- FINANCIAL SITUATION AND PERFORMANCE Table Header : ATTACH COPIES OF FINANCIAL STATEMENTS FOR THE YEARS REQUIRED ABOVE; AND COMPLYING WITH THE REQUIREMENTS STATEMENT SUPPPLIER THE TENDERER AND ITS PARTIES SHALL PROVIDE COPIES OF FINANCIAL STATEMENTS PURSUANT SECTION III, EVALUATION AND QUALIFICATIONS CRITERIA. THE FINANCIAL STATEMENTS SHALL: (A) REFLECT THE FINANCIAL SITUATION OF THE TENDERER OR IN CASE OF JV MEMBER, AND NOT AN AFFILIATED ENTITY (SUCH AS PARENT COMPANY OR GROUP MEMBER). (B) BE INDEPENDENTLY AUDITED OR CERTIFIED IN ACCORDANCE WITH LOCAL LEGISLATION. (C) BE COMPLETE, INCLUDING ALL NOTES TO THE FINANCIAL STATEMENTS. (D) CORRESPOND TO ACCOUNTING PERIODS ALREADY COMPLETED AND AUDITED. Table Footer : ANNUAL CONSTRUCTION TURNOVER (CONSTRUCTION ONLY) : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FORM FIN - 3 2- AVERAGE ANNUAL CONSTRUCTION TURNOVER Table Header : YEAR ANNUAL TURNOVER AMOUNT CURRENCY EXCHANGE RATE KENYA SHILLING EQUIVALENT Table Footer : AVERAGE ANNUAL CONSTRUCTION TURNOVER * : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FORM FIN - 3 2- AVERAGE ANNUAL CONSTRUCTION TURNOVER Table Header : - AVERAGE ANNUAL CONSTRUCTION TURNOVER * TENDERER RESPONSE AVERAGE ANNUAL CONSTRUCTION TURNOVER * Table Footer : * SEE SECTION III, EVALUATION AND QUALIFICATION CRITERIA FINANCIAL RESOURCES : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FORM FIN - 3 3- FINANCIAL RESOURCES Table Header : SPECIFY PROPOSED SOURCES OF FINANCING, SUCH AS LIQUID ASSETS, UNENCUMBERED REAL ASSETS, LINES OF CREDIT, AND OTHER FINANCIAL MEANS, NET OF CURRENT COMMITMENTS, AVAILABLE TO MEET THE TOTAL CONSTRUCTION CASH FLOW DEMANDS OF THE SUBJECT CONTRACT OR CONTRACTS AS SPECIFIED IN SECTION III, EVALUATION AND QUALIFICATION CRITERIA SOURCE OF FINANCING AMOUNT Table Footer : - CURRENT CONTRACT COMMITMENTS : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FORM FIN 3 4- CURRENT CONTRACT COMMITMENTS - WORKS IN PROGRESS Table Header : TENDERERS AND EACH MEMBER TO A JV SHOULD PROVIDE INFORMATION ON THEIR CURRENT COMMITMENTS ON ALL CONTRACTS THAT HAVE BEEN AWARDED, OR FOR WHICH A LETTER OF INTENT OR ACCEPTANCE HAS BEEN RECEIVED, OR FOR CONTRACTS APPROACHING COMPLETION, BUT FOR WHICH AN UNQUALIFIED, FULL COMPLETION CERTIFICATE HAS YET TO BE ISSUED. NAME OF CONTRACT PROCURING ENTITY’S CONTACT ADDRESS PROCURING ENTITY’S CONTACT TELEPHONE VALUE OF OUTSTANDING WORK ESTIMATED COMPLETION DATE AVERAGE MONTHLY INVOICING OVER LAST SIX MONTHS Table Footer : - GENERAL CONSTRUCTION EXPERIENCE : TENDERERS QUALIFICATION WITHOUT PREQUALIFICATION- FORM EXP - 4 1- GENERAL CONSTRUCTION EXPERIENCE Table Header : - STARTING YEAR ENDING YEAR CONTRACT NAME BRIEF DESCRIPTION OF THE WORKS PERFORMED BY THE TENDERER AMOUNT OF CONTRACT NAME OF PROCURING ENTITY ADDRESS ROLE OF TENDERER Table Footer : - SIMILAR CONTRACT INFORMATION : TENDERERS QUALIFICATION WITHOUT PRE- QUALIFICATION- FORM EXP - 4 2A- SPECIFIC CONSTRUCTION AND CONTRACT MANAGEMENT EXPERIENCE Table Header : - CONTRACT IDENTIFICATION AWARD DATE COMPLETION DATE ROLE IN CONTRACT TOTAL CONTRACT AMOUNT (KENYA SHILLING) Table Footer : - MEMBER IN A JV OR SUB-CONTRACTOR : TENDERERS QUALIFICATION WITHOUT PRE-QUALIFICATION- FORM EXP - 4 2A- SPECIFIC CONSTRUCTION AND CONTRACT MANAGEMENT EXPERIENCE Table Header : IF MEMBER IN A JV OR SUB-CONTRACTOR, SPECIFY PARTICIPATION IN TOTAL CONTRACT AMOUNT CONTRACT IDENTIFICATION JV OR SUB-CONTRACTOR PARTICIPATION IN TOTAL CONTRACT AMOUNT PROCURING ENTITY'S NAME ADDRESS TELEPHONE/FAX NUMBER E-MAIL Table Footer : - SIMILAR CONTRACT INFORMATION (CONT) : TENDERERS QUALIFICATION WITHOUT PRE-QUALIFICATION- FORM EXP - 4 2A- SPECIFIC CONSTRUCTION AND CONTRACT MANAGEMENT EXPERIENCE Table Header : DESCRIPTION OF THE SIMILARITY IN ACCORDANCE WITH SECTION III; EVALUATION AND QUALIFICATION CRITERIA: SIMILAR CONTRACT NO. AMOUNT PHYSICAL SIZE OF REQUIRED WORKS ITEMS COMPLEXITY METHODS/TECHNOLOGY CONSTRUCTION RATE FOR KEY ACTIVITIES OTHER CHARACTERISTICS Table Footer : - KEY ACTIVITIES : TENDERERS QUALIFICATION WITHOUT PRE-QUALIFICATION- FORM EXP - 4 2B- CONSTRUCTION EXPERIENCE IN KEY ACTIVITIES Technical Evaluation Process : - Table Header : ALL SUB-CONTRACTORS FOR KEY ACTIVITIES MUST COMPLETE THE INFORMATION IN THIS FORM AS PER ITT 36 AND SECTION III, EVALUATION AND QUALIFICATION CRITERIA KEY ACTIVITY NO CONTRACT IDENTIFICATION AWARD DATE COMPLETION DATE ROLE IN CONTRACT TOTAL CONTRACT AMOUNT Table Footer : - QUANTITY PERFORMED UNDER THE CONTRACT PER YEAR OR PART OF THE YEAR : TENDERERS QUALIFICATION WITHOUT PRE-QUALIFICATION- FORM EXP - 4 2B- CONSTRUCTION EXPERIENCE IN KEY ACTIVITIES Technical Evaluation Process : - Table Header : ALL SUB-CONTRACTORS FOR KEY ACTIVITIES MUST COMPLETE THE INFORMATION IN THIS FORM AS PER ITT 36 AND SECTION III, EVALUATION AND QUALIFICATION CRITERIA YEAR TOTAL QUANTITY IN THE CONTRACT (I) PERCENTAGE PARTICIPATION (II) ACTUAL QUANTITY PERFORMED (I) X (II) PROCURING ENTITY’S NAME ADDRESS TELEPHONE/FAX NUMBER E-MAIL Table Footer : - TECHNICAL EVALUATION FORM : TECHNICAL EVALUATION FORM Technical Evaluation Process :

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