Framework Contract for Provision of Conference Services as and When Need Arises

FRAMEWORK CONTRACT FOR PROVISION OF CONFERENCE SERVICES AS AND WHEN NEED ARISES

Tender number: 5327/27090/0009/2026-27

Procuring entity: NAIROBI CITY - LIQUOR LICENSING BOARD

Procurement category: Non Consultancy Services

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO, County Residents

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Combination of Both

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 30 Sep 2026 16:00 (Nairobi time)

Published: 22 Sep 2026 15:30 (Nairobi time)

Closing: 06 Oct 2026 11:00 (Nairobi time)

Bid opening: 06 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM SD 1&2 - CERTIFICATE OF REGISTRATION /INCORPORATION - VALID TAX COMPLIANCE CERTIFICATE FROM KRA OR TAX EXEMPTION CERTIFICATE. - ATTACH CURRENT BUSINESS PERMIT OR TRADE LICENSE ( NAIROBI CITY COUNTY) - TENDER HAS BEEN SIGNED BY THE PERSON AUTHORIZED TO DO SO (SUBMIT POWER OF ATTORNEY/SWORN IN AFFIDAVIT) - FORM OF TENDER DULY COMPLETED, SIGNED AND STAMPED BY THE TENDERER IN THE FORMAT PROVIDED AND ACCORDING TO INSTRUCTION TO TENDERER’S (ITT) - ALL TENDERS MUST BE ACCOMPANIED BY A TENDER BID SECURITY FORM AMOUNTING TO KENYA SHILLINGS 100,000.00 (ONE HUNDRED THOUSAND SHILLINGS ONLY ) BANK GUARANTEE/ INSURANCE GUARANTEE APPROVED BY PPRA. - ATTACH CR12 AND COPIES ID OF ALL LISTED DIRECTORS FOR ALL LIMITED COMPANIES AND COPY OF ID FOR SOLE PROPRIETORS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED. - MUST FILL, SIGN AND STAMP THE DISCLOSURE OF INTEREST FORMS, CONFLICT OF INTEREST DISCLOSURE FORMS PROVIDED IN THE TD - MUST FILL, SIGN AND STAMP CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - DECLARATION TO COMMITMENT TO THE CODE OF ETHICS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED - ATTACH A VALID TOURISM REGULATORY AUTHORITY CERTIFICATE - Table Header : - ACTIVITY DESCRIPTION INFORMATION Table Footer : - A) FULL DAY CONFERENCE PACKAGE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO PARTICULARS REQUIREMENT BIDDER REMARKS 1 Inclusive of 10 O’clock and 4 O’clock beverage, both accompanied by snacks (Including Proteins -animal and plant) & Fruits attach a menu 2 Buffet Lunch served with soft drink/juice /water two proteins, vegetables, fruits, desserts and starches (full course) attach a menu 3 Two bottles of 500ML Mineral water in the morning and afternoon (In an Eco- friendly packaging) attach a menu 4 Indicate discounts on drivers’ personnel package if any attach a menu 5 Sweets (mint and other flavors) in the morning & afternoon attach a menu 6 Flip Charts and Marker Pens Indicate in the brochure 7 Projector/ LED screen Indicate in the brochure 8 Note Pad and Biro /pencil daily Indicate in the brochure 9 Confirm Ample Conference Space with physical distance between participants Indicate in the brochure 10 Indicate bandwidth of Internet WIFI Indicate in the brochure 11 Confirm disability friendliness of the facility Indicate in the brochure 12 (Availability of lifts and /or ramps, wheelchair, etc. Indicate in the brochure Table Footer : - B)HALF DAY CONFERENCE PACKAGE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO PARTICULARS REQUIREMENTS BIDDER REMARKS 1 Inclusive of 10 O’clock and 4 O’clock beverage, both accompanied by snacks (Including Attach a menu 2 Proteins -animal and plant) & Fruits Attach a menu 3 Buffet Lunch served with soft drink/juice /water two proteins, vegetables, fruits, desserts and starches Attach a menu 4 Two bottles of 500ML Mineral water in the morning and afternoon (In an Eco- friendly packaging) Attach a menu 5 Sweets (mint and other flavors) in the morning & afternoon Indicate in the brochure 6 Flip Charts and Marker Pens Indicate in the brochure 7 Projector/ LED screen Indicate in the brochure 8 Note Pad and Biro /pencil daily Indicate in the brochure 9 Confirm Ample Conference Space with physical distance between participants Indicate in the brochure 10 Indicate bandwidth of Internet WIFI Indicate in the brochure Table Footer : - (C) AFTERNOON CONFERENCE PACKAGE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO PARTICULARS REQUIREMENT REMARKS 1 Inclusive of 10 O’clock and 4 O’clock beverage, both accompanied by snacks Attach a menu /brochure 2 (Including Proteins - animal and plant) & Fruits Attach a menu /brochure 3 Buffet Lunch served with soft drink/juice /water two proteins, vegetables, fruits, desserts and starches Attach a menu /brochure 4 Two bottles of 500ML Mineral water in the morning and afternoon (In an Ecofriendly packaging) Attach a menu /brochure 5 Flip Charts and Marker Pens Attach a menu /brochure 6 Projector/ LED screen Attach a menu /brochure 7 Notepad biro/pencil daily Attach a menu /brochure 8 Confirm Ample Conference Space with physical distance between participants Attach a menu /brochure 9 Indicate bandwidth of Internet WIFI Attach a menu /brochure Table Footer : - BREAKFAST MEETING : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO PARTICULARS REQUIREMENT BIDDER REMARKS 1 CONFERENCE PACKAGE AND BUFFET BREAKFAST ATTACH A MENU /BROCHURE Table Footer : - GALA DINNER : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO PARTICULARS REQUIREMENT BIDDER REMARKS 1 STANDARD AVERAGE MENU INCLUSIVE OF BEVERAGES (NON- ALCOHOLIC) ATTACH A MENU Table Footer : - SUB CRITERIA : TECHNICAL EVALUATION FORM Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.