FreeTender
Accepting bidstenderUnited Kingdom

EPOS system for Carmarthenshire County Council's leisure service

Issued by Carmarthenshire County Council · via UK Find a Tender Service

Published
9 Sept 2026
Closes
30 Sept 2026, 13:00 UTC
Value
GBP 75,000
Reference
ocds-h6vhtk-06f5f1
Location
United Kingdom
Sector
Sports, Recreation & Events
Type
services

Details

THIS IS A RETENDER TO OCID ocds-h6vhtk-058a17 Carmarthenshire County Council Healthy Communities & Public Protection Service are looking to procure an EPOS system that is multifunctional and can operate across several facilities. The system should be able to manage both catering and retail operations as well as having the capability to offer additional functionality detailed in the specification below, to help facilities manage their daily financial transactions with a key driver being to reduce costs, drive sales and deliver better customer service. The EPOS system will be installed in cafés and restaurants within leisure-based facilities such as leisure centres, country parks, small hotel, museums, art venues and theatres. The system will be expected to help facilitate the daily operation of such venues to varying degrees, the capability to tailor the system set up based on a venues requirement will be an important factor (i.e. some facilities will only require an EPOS to run F&B and retail sales, where another may need to be able to facilitate F&B, Retail, Ticketing and Membership capability etc.). The ability to manage facility admissions, retail sales, daily stock management and provide comprehensive real time back-office management data are just some of the key functionalities expected of the system.

Context for bidders

We hold 7 notices from Carmarthenshire County Council, going back to November 20257 of them still open. They buy mostly in Healthcare & Pharma, Construction & Infrastructure and Energy & Power. There are 89 open Sports, Recreation & Events tenders in United Kingdom. This one closes in 21 days.

Documents

Before you bid on this tender

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  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

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