EOI for Mobile Medical Health Unit (MMHU) Vehicle on Rental Basis, Jorhat District, Assam

EXPRESSION OF INTEREST AND REQUEST FOR QUOTATION Proposal for Mobile Medical Health Unit (MMHU) Vehicle on Rental Basis, Jorhat District, Assam Reference No. BC27 -MMHU Jorhat Date of issue 08/10/026 Place of deployment Jorhat District, Assam Contract period 10 Months Engagement model Dedicated vehicle on rental Last date of submission 15/10/2026

1. Background

BharatCares invites Expression of Interest from vehicle owners, transport agencies, healthcare service providers and other competent entities to supply one dedicated Mobile Medical Unit vehicle on rental basis in Jorhat District, Assam. The vehicle will support primary healthcare outreach to remote, rural and underserved communities in line with the operational requirements of the National Health Mission (NHM), Ministry of Health and Family Welfare, Government of India, and the directions of NHM Assam and the District Health administration, Jorhat. The selected provider shall make available a professionally maintained, legally compliant vehicle that can run regularly on rural roads and provide safe, adequate space for health personnel, patients, medical equipment and supplies. The final configuration will be inspected and accepted by the competent authority before deployment.

2. Minimum Vehicle Specifications

Parameter Requirement Vehicle type and standard Single vehicle suitable for a mobile outpatient clinic, built to requirements as referenced by NHM Condition Roadworthy and mechanically sound for regular rural and difficult terrain operation Interior layout Examination desk, clinician seating, AC, patient movement space, work surfaces, storage cabinets, privacy arrangement, adequate lighting, wash basin, etc. Electrical and power backup Safe wiring and protection with sufficient points and load for approved equipment, plus inverter backup Climate control Adequate ventilation, with air conditioning as specified in the final agreement Medicine storage Secure drug and consumable storage Diagnostics Space and secure mounting for point-of-care testing and screening equipment GPS Mandatory GPS tracking with real-time location sharing Safety and branding Seat belts, fire extinguisher, first-aid kit and statutory safety fittings, with branding as per NHM and State programme norms Statutory compliance Valid registration, comprehensive insurance, fitness certificate, permit, road tax and PUC Driver Experienced driver with a valid commercial driving license

3. Clinical Use Configuration

The vehicle should provide adequate space and suitable mounting/storage arrangements for the MMU equipment and supplies to be used by BharatCares. The final interior configuration will be finalised based on the programme requirements and applicable NHM MMU guidelines. The vehicle should have designated space for safe segregation and temporary storage of biomedical and general waste generated during MMU activities, with disposal undertaken through the designated Government health facility/authorised arrangement as applicable.

4. Eligibility

• Applicant is a legally registered individual, firm, company or agency able to enter into a vehicle hiring agreement.
• Vehicle is legally registered, free of any legal or registration issue, and available for dedicated deployment in Jorhat.
• Applicant should supply a competent licensed driver and carry out preventive maintenance and emergency repairs without disrupting field operations.
• Applicant complies with applicable Central and Assam motor vehicle, labour, tax and safety requirements.
• Prior experience with NHM, government health programmes, ambulances, MMUs or healthcare outreach will be preferred.

(Other reasonable conditions will be specified in the final tender or agreement)

5. Documents to be Submitted

• Covering letter expressing interest
• Registration documents, PAN and GST details
• Vehicle RC, insurance, fitness, permit, PUC and road tax proof
• Driver's valid driving licence
• Vehicle photographs (exterior, interior)
• Model, year, wheelbase, GVW and engine details
• Existing medical fit-out and GPS details, if any
• Experience records or work orders, if available
• Quoted rental with inclusions and exclusions
• Authorised representative's contact details

6. Commercial Proposal

Item Quoted amount or status Remarks Monthly vehicle rental ₹ per month Inclusive of all expenses (Fuel upto 1500 KMs, driver, repair & maintenance) Insurance and statutory compliance Included Applicant's responsibility Remarks (if any) Minimum monthly running, duty hours, fuel arrangement, maintenance responsibility and payment terms will be fixed in the definitive agreement. Quotations should remain valid for 90 days from the last date of submission.

7. Operational Requirements

The selected vehicle shall remain available as per the approved route plan and field schedule, report at the designated place and time, and be kept clean, hygienic and roadworthy. A logbook recording date, route, kilometres and duty hours shall be maintained, and GPS shall function throughout deployment with location data shared as required. Scheduled maintenance must not affect programme operations, a replacement vehicle shall be provided in case of prolonged breakdown as per the final agreement, and the authority may inspect the vehicle at any time.

8. Evaluation and Selection

Submission of an EOI is not an offer of contract or a guarantee of selection. Shortlisted applicants may be called for physical inspection and technical evaluation. Selection will weigh technical compliance, vehicle condition and suitability, documentation, operational capability, experience and commercial competitiveness. The procuring authority may seek clarifications, accept or reject any or all EOIs, or cancel the process without assigning any reason.

9. Submission

Last date and time

20/10/2026, 11: 59 PM

Mode / Email to; [contact details removed] cc; [contact details removed] & [contact details removed] subject line “Ext. | Submission of proposal for Mobile Medical Unit Vehicle – Jorhat, Assam” Contact Jalaj Pathak | 88660 16289 | A -901, Swati trinity Applewood township, SP ring road Shela, Ahmedabad The vehicle should have designated space for safe segregation and temporary storage of biomedical and general waste generated during MMU activities, with disposal undertaken through the designated Government health facility/authorised arrangement as applicable. The vehicle should be suitable for regular operation on rural, semi-pucca and difficult-access roads within Jorhat District and should have adequate ground clearance and roadworthiness for the proposed field routes.

Organisation: BharatCares

Listed on the SAMS-STC social-sector RFP board.