EOI for Hiring of Vehicle for Raipur Energen Limited, Raipur

Scope of Work

The Scope of Works for "Hiring of various types of Vehicles (Buses) -06 Nos for a period of Thirty - Six (36) months i.e. from 01.04.2023 to 31.03.2026.

The detailed Scope as specified below:

1. Contractor shall provide a cost effective, comfortabl e, safe and secure transport system to Employer’s Employees traveling to and fro from the office and Raipur/Tilda and internal movements inside the Plant.

2. The vehicle shall be diesel operated and shall comply to Bharat Stage IV (BSIV ) or higher Emission norms and well equipped with air conditioning system, music system, luxurious interiors, neat and clean seat covers, air suspension, first aid box, air freshener spray, reverse ca mera & horn and all other accessories that are required to ensure comfort of employees of the Employer.

3. The vehicle must be maintained by the Contractor in good and sound working condition, regularly serviced, daily cleaned & freshened with perfumed air freshener, maintained and equipped with all mandatory safety requirements and fittings. Seats shall be push back an d always covered with neat and clean seat covers, the vehicle shall have good quality foot mat and good quality music system required to ensure comfort of the Employer’s employees.

4. Contractor must deploy vehicle and services that are en ergy efficient, less polluting, environment friendly and have ecofriendly waste disposal mechanisms.

5. The vehicle shall be equipped with following specifications/ features

a) Air Conditioning (AC) b) Tubeless tyres c) Neat and clean seat covers d) Music system. e) Provision of Mobile charger point for Passengers. f) Seat belt for every seat g) Fire extinguisher h) First Aid Box i) As per Bharat Stage IV (BSIV) or higher Emission norms. j) GPRS tracking system in the vehicle. k) Valid Fast Tag with adequate balance in Fast Tag l) Reverse Horn & Camera m) Vintage of Vehicle – Require Brand New Vehicle as our contract shall be for a period of 03 Years , or maximum Ageing of vehicles shall be one (01) year and Permissible KM consideration shall be less than 50,000 KMs as on date of deployment of vehicles at site i.e. 01.04.2023.

6. The vehicle deployed by Contractor mu st be maintained in trouble-free wor king condition during the Contract Period. If the Vehicle go under breakdown, the Contract or shall provide immediate replacement of equivalent good quality vehicle without any additional cost to the Employer.

7. No Private Vehicle shall be allowed for making the altern ate arrangements. If the Contractor fails to make the alternate arrangement, then the Employer reserves the right to make the alternate arrangement. The additional cost incurred by the Employer towards making such alternate arrangement (at actuals) along with applicable penalties shall be recovered from the Contractor's monthly RA bills.

8. The vehicle shall be deployed on all calendar days of the month including Sundays and holidays during the Contract Period for 12/24 hours/day basis as per the schedule prescribed by the Employer's OIC.

9. Requirement of Vehicles

Sr. No. Bus Description Location First Pickup Point Reporting Time End Time 1 52-Seater AC Bus, 12 Hrs. Raipur Shankar Nagar Chowk 07.45 AM 07.45 PM

2 40-Seater AC Bus, 12 Hrs. Pandri Bus Stand 07.45 AM 07.45 PM 3 12-Seater AC Bus, 12 Hrs. Shanka r Nagar Chowk 08.00 AM 08.00 PM 4 18-Seater AC Bus, 24 Hrs. Shankar Nagar Chowk 05.50 AM (A Shift) 08.30 AM Shankar Nagar Chowk 12.50 PM (B Shift) 03.45 PM Shankar Nagar Chowk 08.50 PM (C Shift) 11.45 PM 5 40-Seater AC Bus, 12 Hrs Tilda Vrindavan Colony 08.30 AM 07.30 PM 6 12-Seater AC Bus, 24 Hrs. Vrindavan Colony 06.20 AM (A Shift) 08.00 AM Vrindavan Colony 01.20 PM (B Shift) 03.15 PM Vrindavan Colony 09.20 PM (C Shift) 11.15 PM

10. Deployment of Driver & Helper

 For 12 Hrs. hrs./ day working Vehicle: 01 no. driver.  For 24 Hrs. /day working Vehicle: 02 nos. separate Drivers on rotation basis in day & night.

11. Driver and helper shall always be remain available with the vehicle during the working hours.

12. Contractor shall supervise delivery of services and co-ordinate with Employer's admin representative on a daily basis for smooth functioning of its transport services, maintaining shift logbook, shift schedule, proper records of vehicles, gate pass formalities and Statutory compliances and for all kind of support.

13. Contractor shall ensure on-time a rrivals of Employer's employee and shall establish a travel management system to ensure that the fleet is well kept, and its stat utory compliance fulfilled while utilizing the fleet to its optimal capacity.

14. Contractor must engage drivers with a proven perfor mance track record and with no criminal record. The drivers must ensure proper behavior and maintain a ppropriate dress standards. Employer shall have the unquestionable right to request the Contractor to replace any staff whose performance, in its opinion, is found unsatisfactory, especially while performing duties for Employer. Age of Driver must be equal or more than 25 years and experience minimum 5 years f o r H M V d r i v i n g a s o n d a t e o f d e p l o y m e n t o f v e h i c l e s a t s i t e i . e . 01.04.2023.

15. Drivers shall not pick up any unauthorized passenger while performing duties for Employer.

16. Operation and function of vehicle and drivers shall be governed by Motor Vehicles Act/Motor Vehicles Rules and these shall be the responsibility of the Contractor. The vehicle must be Taxi Passing (Commercial vehicle) only.

17. Pick-up and drop points: A route is a path chosen by Employer's Admin representatives to bring Employer's

Staff from chosen points in the Raipur & Tilda city to Employer's plant premises OR drop Employer's Staff from plant premises in the Raipur & Tilda city to chosen points.

18. All expenses incurred towards fuel, oil & lubrica