Dumpsite Maintenance

DUMPSITE MAINTENANCE

Tender number: VEWENRC/2397/0002/2026-27

Procuring entity: VIHIGA MINISTRY OF ENVIRONMENT NATURAL RESOURCES WATER AND FORESTRY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 210 days

Clarifications until: 26 Oct 2026 05:01 (Nairobi time)

Published: 23 Oct 2026 20:00 (Nairobi time)

Closing: 02 Nov 2026 10:30 (Nairobi time)

Bid opening: 02 Nov 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS - FORM SD1 & SD2 - VALID CERTIFICATE OF REGISTRATION - VALID TAX COMPLIANCE CERTIFICATE - VALID BUSINESS PERMIT FROM COUNTY GOVERNMENT OF VIHIGA - VALID KRA PIN CERTIFICATE - ATTACH DULLY FILLED SIGNED AND STAMPED SCHEDULE OF REQUIREMENT - SECTION IV–TENDERING FORMS TENDERER'S DECLARATION : FORM OF TENDER Technical Evaluation Process : - Table Header : - TENDERER DECLARATION Supplier response a) No reservations: We have examined and have no reservations to the Tendering document, including Addenda issued in accordance with Instructions to tenderers (ITT 9); b) Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITT 4; c) Tender/Proposal-Securing Declaration: We have not been suspended nor declared ineligible by the Procuring Entity based on execution of a Tender-Securing Declaration. Or Proposal-Securing Declaration in Kenya in accordance with ITT 4.8; d) Conformity: We offer to supply in conformity with the Tendering document and in accordance with the Delivery Schedules specified in the Schedule of Requirements. e) Tender Validity Period: Our Tender shall be valid for the period specified in TDS 20.1 (as amended, if applicable) from the date fixed for the Tender submission deadline specified in TDS 23.1 (as amended, if applicable), and it shall remain binding upon us and may be accepted at any time before the expiration of that period; f) Performance Security: If our Tender is accepted, we commit to obtain a performance security in accordance with the Tender document; g) One Tender per tenderer: We are not submitting any other Tender(s) as an individual tenderer, and we are not participating in any other Tender(s) as a Joint Venture member, or as a subcontractor, and meet the requirements of ITT4.1, other than alternative Tenders submitted in accordance with ITT 15; h) Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension by the procuring entity or a debarment imposed by the Public Procurement Regulatory Authority. Further, we are not ineligible under the Kenya laws or official regulations or pursuant to a decision of International organizations to which Kenya is a member; i) Binding Contract: We understand that this Tender, together with your written acceptance thereof included in your Letter of Award, shall not constitute a binding contract between us, until a formal contract is prepared and executed; j) Procuring Entity Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Tender, the Best Evaluated Tender or any other Tender that you may receive; k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption. Further, we confirm that we have read and understood the full content and scope of fraud and corruption as informed in “Appendix 1- Fraud and Corruption” . l) Code of Ethical Conduct: We have read and understood the contents of the Code of Ethics for persons participating in Public Procurement and Asset Disposal and my responsibilities under the Code and we commit to abide by the provisions of the Code of Ethics copy available from www.ppra.go.ke during the procurement process and the execution of any resulting contract; m) Anti-competitive and Collusive practices: We hereby certify and confirm that the tender is genuine, non-collusive and made with the intention of accepting the contract if awarded. We have arrived at the Tender independently without consultation, communication, agreement or arrangement with, any competitor on but not limited to prices; methods, factors or formulas used to calculate prices; the intention or decision to submit, or not to submit, a tender; or the submission of a tender which does not meet the specifications of the request for Tenders except as disclosed in the Tenderer’s Eligibility - Confidential Business Questionnaire. Further, we confirm that the terms of the Tender have not been, and will not be, knowingly disclosed by the Tenderer, directly or indirectly to any competitor, prior to the date and time of the official tender opening, or of the awarding of the Contract, whichever comes first, unless otherwise required by law or as specifically disclosed above.; n) Beneficial Ownership Information: We commit to provide to the procuring entity the Beneficial Ownership Information in conformity with the Beneficial Ownership Disclosure Form upon receipt of notification of intention to enter into a contract in the event we are the successful tenderer in this subject procurement proceeding; o) We, the Tenderer, have duly completed, signed and stamped the following Forms as part of our Tender: i) Tenderer’s Eligibility & Confidential Business Questionnaire ii) Self-Declaration of the Tenderer (FORM SD 1 & SD 2) Table Footer : - OPTION 1; TENDER PRICE (ONE LOT) : FORM OF TENDER Technical Evaluation Process : - Table Header : THE TOTAL PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES OPTION 2; TENDER PRICE (MULTIPLE LOTS) : FORM OF TENDER Technical Evaluation Process : - Table Header : TOTAL PRICE OF EACH LOT LOTNO/DESCRIPTION TOTAL PRICE OF EACH LOT IN FIGURES TOTAL PRICE OF EACH LOT IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 TOTAL PRICE OF EACH LOT IN WORDS=TOTAL PRICE OF EACH LOT IN FIGURES COMMISSIONS, GRATUITIES AND FEES: : FORM OF TENDER Technical Evaluation Process : - Table Header : WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OF THE CONTRACT: [INSERT COMPLETE NAME OF EACH RECIPIENT, ITS FULL ADDRESS, THE REASON FOR WHICH EACH COMMISSION OR GRATUITY WAS PAID AND THE AMOUNT AND CURRENCY OF EACH SUCH COMMISSION OR GRATUITY]. NAME OF RECEPIENT ADDRESS REASON(S) AMOUNT CURRENCY Table Footer : IF NONE HAS BEEN PAID OR IS TO BE PAID, INDICATE “NONE.” STATE-OWNED ENTERPRISE OR INSTITUTION : FORM OF TENDER Technical Evaluation Process : - Table Header : - DECLARATION TENDERER'S RESPONSE WE ARE NOT STATE-OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.7]; Table Footer : - SIGN OFF : FORM OF TENDER Technical Evaluation Process : - Table Header : - JV MEMBER NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION AMOUNT (KES) Table Footer : - TECHNICAL EVALUATION CRITERIA : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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