Conference facility - Project closure event

Half-Day Conference facility on 20th November 2026 from 8:30 am to 1:30 pm:

• Total pax: 150
• Welcome drink, morning refreshments ( minimum 3 snack items savory/sweet—with freshly brewed tea/coffee) to be served in both break-out rooms separately and the main hall seperately.
• F ull seated or buffet lunch for 150 participants at 01:30 PM
• Conference hall - One main hall with 150 seating capacity and two break-out halls with 50 seating capacity. The main hall should have space for an exhibition. All rooms should have space for setting up translation booths. Seating Arrangement: Theatre Style
• Equipment: Podium, Sounds & multi-media in all three rooms (main hall and the two breakout rooms)

• Stationeries: Flip chart stands with papers, Markers, A4 sheets, Pen or Pencil with Note Pad

UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below: (I) Suppliers with an Existing Profile in Quantum:

If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/ To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide .

Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration. (II) Suppliers without an Existing Profile in Quantum:

If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link . For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide . For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide .

(III) Notifications from UNFPA regarding the tender: To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.

(IV) Clarification Requests:

Should you require any clarifications, please use the "Messages" functionality directly in the system. Thank you and we look forward to receiving your quotation. UNFPA, Sri Lanka