Commercial Production, Processing, Packaging and Delivery of Open-Pollinated Tomato Seed

The World Vegetable Center (WorldVeg) invites bids for Commercial Production, Processing, Packaging and Delivery of Open-Pollinated Tomato Seed. The procurement reference is PR1075615. It is procured as Non-Consulting Services. The place of performance is HQ-Taiwan, SCA Hyderabad India, WCA-CH Cotonou Benin. Bids close on 11 September 2026. WorldVeg is an international non-profit vegetable research and development organisation; queries on a specific bid go to the contact named in the bidding documents, and general queries to purchasing@worldveg.org.

PR no.1075016 Procurement Form 15.16 Page 1 of 4 World Vegetable Center (WorldVeg) T erms of Reference (TOR) —Non-Consulting Services 1. ASSIGNMENT SUMMARY Assignment Title: Commercial Production, Processing, Packaging and Delivery o f Open-Pollinated (OP) Tomato Seed Consultancy Type: Non-Consulting Services-Firms Division / Requesting Office: HQ, SCA, and WCA-CH Assignment Station: Home-based in India Contract Manager: Dr. Assaf Eybishitz, Senior Scientist-Tomoato Breeding Expected Contract Duration: 1 September 2026 until 30 November 2027 (approximately 6-8 mo nths, depending on the growing season) Type of Contract: Lump sum (Deliverable-based) 2. BACKGROUND The World Vegetable Center (WorldVeg) is an international non-profit research and de velopment organization dedicated to improving livelihoods, nutrition, and food security through the increased production and consumption of safe, nutritious vegetables. Working across Asia and Africa, WorldVeg develops improved vegetable varieties, promotes sustainable production systems, and strengthens resilient seed systems for smallholder farmers. As part of these efforts, WorldVeg is implementing the Democratic Republic of the Congo (DRC) Seed Kit Project to improve vegetable production and food security in the Democratic Repub lic of the Congo. High-quality tomato seed is required for distribution through seed kits. s the required quantity exceeds WorldVeg's internal seed production capacity, WorldVeg seeks to contrac t a qualified commercial seed company to produce, process, package, certify, and deliver tomato seed in accordance with WorldVeg's technical specifications and quality standards. 3. OBJECTIVES OF THE ASSIGNMENT The overall objective of the assignment is to procure commercial production serv ices for four (4) OP tomato varieties meeting WorldVeg quality standards and project timelines. Expected results include: • Commercial seed production successfully completed. • Seed quality verified in accordance with WorldVeg specifications. • Seed packaged and labelled in accordance with WorldVeg requirements. • Seed delivered to the designated destination with all required export documentation. PR no.1075016 Procurement Form 15.16 Page 2 of 4 4. SCOPE OF SERVICES The Contractor will: 4.1 Seed Production • Produce, process, package and deliver four (4) OP tomato varieties supplied by WorldVeg. • Produce a minimum of 15 kg of seed per variety (total minimum production of 60 kg). • Establish and manage commercial seed production fields using appropriate agronomic practices to ensure high seed quality and genetic integrity. • Maintain varietal identity and genetic purity throughout seed production acc ording to WorldVeg quality standards. 4.2 Seed Harvesting and Processing • Harvest, clean, process, and condition the seed according to recognized commerci al seed production standards. • Ensure complete seed lot traceability throughout production, processing, storag e, and shipment. • Apply seed treatment only if requested or approved by WorldVeg and clearly document any treatment applied. 4.3 Quality Assurance • Conduct seed quality testing and provide official test reports demonstrating compliance with the following minimum quality requirements: o Germination rate of ≥ 85%. o Seed moisture content within acceptable storage limits. o Genetic purity meeting WorldVeg specifications. o Freedom from seed-borne pathogens and contaminants, supported by appropriate phytosanitary and quality testing. 4.4 Packaging and Labelling • Package the seed into 5g packets using packaging materials approved by WorldVeg. • Label all seed packets according to WorldVeg requirements, including: o Variety name; o Lot number; o Seed weight; o Production year; and o Any additional information required by WorldVeg. PR no.1075016 Procurement Form 15.16 Page 3 of 4 4.5 Export and Delivery • Prepare all required export documentation, including but not limited to: o Phytosanitary Certificate; o Certificate of Origin; and o Any additional documents required for export and import. • Arrange and cover all transportation and shipping costs for delivery of the packaged seed to the designated destination (Democratic Republic of the Congo or Benin, depending on final project logistics). 4.6 Contract Management • Maintain regular communication with WorldVeg throughout the production proces s and promptly report any issues that may affect production, quality, or delivery timelines. • Facilitate inspections by WorldVeg or its authorized representatives of the production fields, seed processing facilities, and quality control procedures at any stage o f contract implementation. 5. SCHEDULE AND MILESTONES No Deliverable Due Date Review Period Accepted by 1. Successful planting and establishment of the tomato crop in the production field 15-Oct-2026 7 working days Srinivasa Reddy (SCA) 2. Field production completed 15-Mar-2027 7 working days Srinivasa Reddy (SCA) 3. Seed harvesting, processing, and conditioning completed 30-Apr-2027 7 working days Assaf Eybishitz (HQ) Srinivasa Reddy (SCA)) 4. Quality testing completed and official quality test report submitted 30-Jun-2027 10 working days Assaf Eybishitz (HQ) Srinivasa Reddy (SCA) 5. Seed packaged in accordance with WorldVeg specifications 30-Jul-2027 10 working days Srinivasa Reddy (SCA) 6. Export documentation completed 30-Sep-2027 10 working days Srinivasa Reddy (SCA) PR no.1075016 Procurement Form 15.16 Page 4 of 4 No Deliverable Due Date Review Period Accepted by 7. Shipment delivered to the designated destination 30-Nov-2027 10 working days Mwasilwa Ambali (WCA- CH) Note: The above dates are estimates based on an anticipated contract commencement date of 1 September 2026. Actual implementation may vary depending on the planting schedu le, growing season, weather conditions, seed maturation, and export logistics. The overall contract duration is expected to be approximately 6–8 months. 6. WORLDVEG RESPONSIBILITIES WorldVeg will: •