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Combined Synopsis/Solicitation Notice: Maintenance of Commissary Refrigeration Systems and Repair of Refrigeration, Heating, Ventilation, and Air Conditioning Systems (HVAC) at Hario and Sasebo, Japan

Issued by DEPT OF DEFENSE · DEPT OF THE ARMY · USACE · POD · W2SN ENDIST JAPAN · via SAM.gov — US federal contract opportunities

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Published
16 Oct 2026
Closes
28 Oct 2026, 05:00 UTC
Reference
W912HV26QA013
Location
JP-42, Japan
Sector
Financial & Professional Services

At a glance

DEPT OF DEFENSE · DEPT OF THE ARMY · USACE · POD · W2SN ENDIST JAPAN in Japan has published a tender in financial & professional services: “Combined Synopsis/Solicitation Notice: Maintenance of Commissary Refrigeration Systems and Repair of Refrigeration, Heating, Ventilation, and Air Conditioning Systems (HVAC) at Hario and Sasebo, Japan”. Submissions close on 28 October 2026, 6 days from today. Quote reference W912HV26QA013 in any correspondence with the buyer. FreeTender has recorded 4 notices from this buyer since 2026, 4 of them currently open. There are 35 open financial & professional services notices in Japan on FreeTender. Bids are submitted to the buyer through SAM.gov — US federal contract opportunities, not through FreeTender.

Details

DEPT OF DEFENSE · DEPT OF THE ARMY · USACE · POD · W2SN ENDIST JAPAN is soliciting Combined Synopsis/Solicitation Notice: Maintenance of Commissary Refrigeration Systems and Repair of Refrigeration, Heating, Ventilation, and Air Conditioning Systems (HVAC) at Hario and Sasebo, Japan. Solicitation number W912HV26QA013. Classified under NAICS 811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Product/service code J041 — MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT. Place of performance: JP-42, USA. Responses are due by 28 October 2026 05:00 UTC. Posted on SAM.gov, the US federal contract opportunities system; registration is required to bid.

W912HV26QA013 AMENDMENT 0001 Update: Attachments on PIEE have been updated. Based on the Request for Information (RFI) inquiries, Section L and Section M have been revised. The RFI response has been added to the solicitation as a formal attachment as Section J Attachment 4 FY27 DeCA Hario and Sasebo - RFI Questions and Answers. The purpose of this amendment is to make the changes in the following sections: A. SECTION L, Content of Quotation: Page 34 - 38/52 B. SECTION M, Factor 1 - 3: Page 49 - 51/52 Revised changes were highlighted with yellow and bolden black color text. Deletions are in red color text and strikethrough. Solicitation Title: W912HV26QA013 Requirement Title: Maintenance and Repair of The Commissary Refrigeration Maintenance and Repair of Refrigeration, Heating, Ventilation and Air Conditioning (HVAC) Systems Commissary at Hario and Sasebo, Japan. This is the combined synopsis/solicitation notice. A site visit is scheduled for 25 September 2026 (see details below). Attendance at this site visit is highly encouraged. Please see the attachments for details.

Context for bidders

We hold 4 notices from DEPT OF DEFENSE · DEPT OF THE ARMY · USACE · POD · W2SN ENDIST JAPAN, going back to October 2026 — 4 of them still open. They buy mostly in Construction & Infrastructure and Financial & Professional Services. There are 35 open Financial & Professional Services tenders in Japan. This one closes in 6 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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