Apply Now: Firm to Support Development of a Coffee Production-Area Database (Vietnam)

UNDP (United Nations Development Programme) is inviting bids from a national firm to support the development of a coffee production-area database in Vietnam’s project area. The database is intended to support EUDR (EU Deforestation Regulation) information and traceability requirements. The deadline to submit a proposal is 06 October 2026 at 03:05 AM (New York time). UNDP is seeking a national firm to support UNDP in developing a coffee production-area database for the project area. The database will be used to support EUDR information and traceability requirements, as described in the tender documentation. The selected firm will work closely with UNDP, the Lam Dong Provincial Project Management Unit (PPMU), project partners, and relevant stakeholders to implement the assignment. If you need to confirm whether your firm meets the “national firm” definition used by UNDP for this specific tender, review the negotiation/solicitation documents linked from the official procurement notice. The tender specifies the following key outputs for the assignment: This RFP supports the creation of a structured, traceability-ready coffee production-area database aligned with Lam Dong Province’s existing systems. By enabling integration into provincial traceability systems and supporting EUDR information and traceability requirements, the assignment is designed to strengthen how commodity value chains can be tracked and reported in the project area. The source states that this tender is managed via the UNDP Quantum supplier portal system. If you have not registered a profile, you must subscribe following the instructions in the user guide and the supplier registration link referenced in the notice. Use the portal login or the forgotten password feature if needed. Log in to the supplier portal and search for the negotiation using UNDP-VNM-02365, following the instructions in the user guide. The notice instructs bidders to submit offers directly in the system using the following link: The notice advises communicating using the messaging functionality in the system for further clarifications. Proposals must be submitted by 06-Oct-26 @ 03:05 AM (New York time). The notice also states: “Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system.” This is described as enabling the system to send notifications if tender requirements are amended. For additional submission guidance, the notice references an attached document: “Instruction to submit the Bid.” The source does not provide the full content of that instruction here, so bidders should consult the attached guidance within the portal.

1) What is the UNDP opportunity reference number?

The reference number is UNDP-VNM-02365.

2) What is the deadline to submit a proposal?

The deadline is 06 October 2026 at 03:05 AM (New York time).

3) Who can apply for this RFP?

UNDP is seeking a national firm. The source does not further define the term “national firm,” so applicants should verify the definition in the official solicitation/negotiation documents.

4) How do I submit my bid?

Bids must be submitted directly in the UNDP Quantum supplier portal via the submission link provided in the notice.

5) What outputs will the selected firm be expected to deliver?

The notice lists five outputs: an inception report/implementation plan, standardized baseline data and tools, communication and training materials, a coffee production-area database integrated with provincial traceability systems for EUDR support, and a synthesis report for Project Output 1.5 including assessment against Indicator C6.

6) Where should the database be integrated?

The database must be capable of integration into Lam Dong Province’s traceability systems (as stated in the notice).

7) Who can I contact for procurement questions?

The notice provides UNDP Procurement Unit — procurement.vn@undp.org. Review the official negotiation/RFP documents associated with UNDP-VNM-02365 in the UNDP Quantum supplier portal, including the “Instruction to submit the Bid” attachment. Confirm your eligibility as a national firm, ensure your portal profile is active, and submit your proposal through the system before the stated deadline. For more information, visit UNDP.