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Advertisement of Digitisation of reel to reel tapes

Issued by Det Kgl. Bibliotek · via udbud.dk — Denmark (national procurement notices)

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Published
12 Oct 2026
Closes
15 Oct 2026, 08:00 UTC
Reference
edde225f-f759-4726-a19c-99c601c893eb
Location
Denmark
Sector
Financial & Professional Services
Type
services

At a glance

Det Kgl. Bibliotek in Denmark has published a tender in financial & professional services: “Advertisement of Digitisation of reel to reel tapes”. Submissions close on 15 October 2026, 3 days from today. Quote reference edde225f-f759-4726-a19c-99c601c893eb in any correspondence with the buyer. 2 documents are attached to this notice. FreeTender has recorded 2 notices from this buyer since 2026, 2 of them currently open. There are 77 open financial & professional services notices in Denmark on FreeTender. Bids are submitted to the buyer through udbud.dk — Denmark (national procurement notices), not through FreeTender.

Details

The estimated price for the task is € 100.000 / DKK 750.000.

Below is an explanation of the task and some of the requirements from the requirement specification.

The digitisation task consists of 1590 reel-to-reel logging tapes distributed on two different collections:

1365 tapes: 8 hour ½ inch logging tapes in low speed (1 7/8 ips)

4 track mono recorded in the same direction

225 tapes: 24 hour ¼ inch logging tapes in ultra-low speed (15/32 ips)

4 track mono recorded in the same direction Most of the tapes are 3600 feet on 7 inch reels

Prior to the digitisation the tapes must be inspected both visually and sound-wise. Appropriate action must be taken (i.e. baking, repair etc.) and all findings must be documented in the accompanying metadata.

The preservation file format must be uncompressed BWF – 24 bit/96kHz - and delivered with the filename extension “.wav” and use - when necessary - 64 bit wav compatible according to RF64 (https://en.wikipedia.org/wiki/RF64 ) specified by the European Broadcasting Union.

Metadata must be delivered in a Premis 3.0 xml file, with an embedded PBCore 2.1 section with technical metadata. PBCore must be generated by the software mediaInfo, using MediaInfoLib – v19.07 or higher. The metadata must include all events during the process.

Embedded metadata in the BWF file must follow the Guideline for Federal Agency Use of Broadcast WAVE Files see www.digitizationguidelines.gov/audio-visual/documents/Embed_Guideline_20120423.pdf

The replay machines used must follow the specifications mentioned in the IASA-TC04 – section 5.4.4

Delivery must be in structured batches and include a delivery report for all digitisations in the batch as well as a md5 checksum file.

Delivery of as many digitisations as possible in 2026 will be weighted as a positive feature in the tendering phase.

Contracting authority: Det Kgl. Bibliotek

Notice type: Below threshold contract notice

Change notice: yes — this notice amends an earlier one

Main nature of the contract: Services

CPV: 79999100 Scanning services

Below-threshold notice published nationally on udbud.dk (not on TED).

Procurement documents and submission are through the buyer's e-tendering system linked from the notice on udbud.dk.

Context for bidders

We hold 2 notices from Det Kgl. Bibliotek, going back to October 2026 — 2 of them still open. There are 77 open Financial & Professional Services tenders in Denmark. This one closes in 3 days.

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Documents

  • Procurement documents (api.udbud.dk)Download
  • Procurement documents (api.udbud.dk) 2Download

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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