Advertisement of Digitisation of reel to reel tapes
Issued by Det Kgl. Bibliotek · via udbud.dk — Denmark (national procurement notices)
- Published
- 9 Oct 2026
- Closes
- 15 Oct 2026, 08:00 UTC
- Reference
- 81dc1c7d-ad4f-4ae0-bead-b6ec3da78dca
- Location
- Denmark
- Sector
- Financial & Professional Services
- Type
- services
At a glance
Det Kgl. Bibliotek in Denmark has published a tender in financial & professional services: “Advertisement of Digitisation of reel to reel tapes”. Submissions close on 15 October 2026, 6 days from today. Quote reference 81dc1c7d-ad4f-4ae0-bead-b6ec3da78dca in any correspondence with the buyer. 2 documents are attached to this notice. There are 73 open financial & professional services notices in Denmark on FreeTender. Bids are submitted to the buyer through udbud.dk — Denmark (national procurement notices), not through FreeTender.
Details
The estimated price for the task is € 100.000 / DKK 750.000.
Below is an explanation of the task and some of the requirements from the requirement specification.
The digitisation task consists of 1590 reel-to-reel logging tapes distributed on two different collections:
1365 tapes: 8 hour ½ inch logging tapes in low speed (1 7/8 ips)
4 track mono recorded in the same direction
225 tapes: 24 hour ¼ inch logging tapes in ultra-low speed (15/32 ips)
4 track mono recorded in the same direction Most of the tapes are 3600 feet on 7 inch reels
Prior to the digitisation the tapes must be inspected both visually and sound-wise. Appropriate action must be taken (i.e. baking, repair etc.) and all findings must be documented in the accompanying metadata.
The preservation file format must be uncompressed BWF – 24 bit/96kHz - and delivered with the filename extension “.wav” and use - when necessary - 64 bit wav compatible according to RF64 (https://en.wikipedia.org/wiki/RF64 ) specified by the European Broadcasting Union.
Metadata must be delivered in a Premis 3.0 xml file, with an embedded PBCore 2.1 section with technical metadata. PBCore must be generated by the software mediaInfo, using MediaInfoLib – v19.07 or higher. The metadata must include all events during the process.
Embedded metadata in the BWF file must follow the Guideline for Federal Agency Use of Broadcast WAVE Files see www.digitizationguidelines.gov/audio-visual/documents/Embed_Guideline_20120423.pdf
The replay machines used must follow the specifications mentioned in the IASA-TC04 – section 5.4.4
Delivery must be in structured batches and include a delivery report for all digitisations in the batch as well as a md5 checksum file.
Delivery of as many digitisations as possible in 2026 will be weighted as a positive feature in the tendering phase.
Contracting authority: Det Kgl. Bibliotek
Notice type: Below threshold contract notice
Main nature of the contract: Services
CPV: 79999100 Scanning services
Below-threshold notice published nationally on udbud.dk (not on TED).
Procurement documents and submission are through the buyer's e-tendering system linked from the notice on udbud.dk.
Context for bidders
There are 73 open Financial & Professional Services tenders in Denmark. This one closes in 6 days.
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Documents
Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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