You are invited to submit your most competitive quotation for the following works

INVITATION FOR QUOTATION

Date: 26/08/2026

You are invited to submit your most competitive quotation for the following works:

S. No. Name of the Work Size Quantity Cost (Rs. in Lakhs approx. with Tax) 1 RO Water Plant As per the attached Annexure 5 12.50

To assist you in the preparation of your quotation, we are enclosing the following: a) Detailed Bill of Quantities b) Instructions to Bidders c) Draft Contract Agreement format, which will be used to finalise the agreement for this Contract.

You are requested to submit your offer by 08/09/2026, before 5:00 pm.

Quotations will be opened in the presence of Bidders or their representatives who choose to attend on 09.09.2026 at 11 am in the office of BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT, 17 -1-382/SN/52, Srinivasa Nagar Colony, Near Sports Club, Champapet, Hyderabad 500059 . We look forward to receiving your quotations, and thank you for your interest in this project.

For BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT

Sri. B. Shivarudrappa Vice President - Programmes and Regional Director

Instructions to Bidders

1. Scope of Works

BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT, Telangana (EMPLOYER), invites quotations for the work as detailed in the table below.

The successful bidder will be expected to complete the above work by September 30, 2026. The bidder may submit quotations for all the activities or may give quotations for any specific job in which they have prior experience.

2. Eligibility criteria of the bidder

a) Financial turnover not less than Rs 20 lakhs for projects b) Satisfactorily completed as prime contractor (or as a sub-contractor duly certified by the employer/main contractor), at least one similar work of value not less than Rs 10 lakhs OR satisfactorily completed as prime contractor (or as a sub -contractor duly certified by the employer/main contractor) at least two similar works of value not less than llRs. 05 lakhs. c) Vendor should have an office in Telangana or Andhra Pradesh.

3. Bid Price

a) The contract shall be for all works described in the bill of quantities, drawings, and

technical specifications. Corrections, if any, shall be made by crossing out, initiating,

dating and rewriting. b) All duties, taxes and other levies payable by the contractor under the contract shall be included in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The rates should be quoted only for Indian rupees.

4. Submission of Quotations

a) The bidder is advised to visit the site of works at his own expense and obtain all information necessary for preparing the quotation. b) Each bidder shall submit only one quotation. c) The quotation submitted by the bidder shall comprise of the following:

1. Quotation in the format given in Annexure I

2. Signed Bill of Quantities as per Annexure II; and

3. Audited financial statement and work completion report from the concerned

authorities as proof for items mentioned in clause 2(a) and clause 2(b). 4. GST & Income tax clearance certificate and contractor license valid as of the date d) Quotations must be received in the office of BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT, 17 -1-382/SN/52, Srinivasa Nagar Colony, Near Sports Club, Champapet, Hyderabad 500059, no later than the time and date given in the letter of invitation. If the specified date is declared as a holiday, quotations shall be received up to the appointed time on the next working day. e) Any quotation received by BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT – 17-1-382/SN/52, Srinivasa Nagar Colony, Near Sports Club, Champapet, Hyderabad 500059 after the deadline for submission of quotations, will be rejected and returned unopened to the bidder. S. No. Name of the Work Size Quantity Cost (Rs. in Lakhs approx. with Tax) 1 RO Water Plant As per the attached

Annexure 5 12.50

5. Validity of Quotation

The quotation shall remain valid for 15 days after the submission deadline.

6. Opening of Quotations

Quotations will be opened in the presence of bidders or their representatives who choose to attend on the specified date and time at the designated location. 7. Information related to the evaluation of quotations and recommendations for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced.

8. Evaluation of Quotations

The Employer will evaluate and compare the quotations determined to be substantially responsive i.e. which a) Meet the qualification criteria specified in clause two above. b) Are properly signed; and c) Conform to the terms and conditions, specifications, and drawings without material deviations.

9. Award of Contract

The Employer will award the contract to the bidder whose quotation has been determined to be substantially responsive, who has offered one of the three lowest evaluated quotation prices, who meets the specified qualification criteria, who comprehensively agrees to all the

terms and conditions mentioned in this document, and who agrees to the terms as outlined

below. BAIF Institute for Sustainable Livelihoods and Development reserves the right to finalise the bidding process among the three lowest bidders.

a) The party whose quotation is accepted will be notified of the award of the contract by the Employer before the expiry of the validity period of the quotation. The terms of the accepted offer shall be incorporated in the Purchase Order. b) The contract may be given to more than one bidder/s as found suitable if they agree to provide the material at the least price offered. c) The contract shall be terminated at any point if the quality of material delivered, th