Tender for Provision of Bulk SMS Services

TENDER FOR PROVISION OF BULK SMS SERVICES

SUPPLY, CONFIGURATION AND PROVISIONING OF BULK SMS

Tender number: NKPCU/775/0051/2026-27

Procuring entity: NEW KENYA PLANTERS CO-OPERATIVE UNION

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Clarifications until: 23 Oct 2026 19:00 (Nairobi time)

Published: 23 Oct 2026 14:00 (Nairobi time)

Closing: 02 Nov 2026 14:00 (Nairobi time)

Bid opening: 02 Nov 2026 14:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - CERTIFICATE OF INCORPORATION / REGISTRATION. - VALID TAX COMPLIANCE CERTIFICATE. - CR12 OR EQUIVALENT NOT OLDER THAN SIX (6) MONTHS, WITH COPIES OF DIRECTOR IDENTIFICATION. - PROOF OF DIRECT CONNECTIVITY WITH SAFARICOM, AIRTEL KENYA, AND TELKOM KENYA.(SIGNED AND STAMPED CONTRACTS) - COMMUNICATIONS AUTHORITY LICENCE - VALID BUSINESS LICENSE - EVIDENCE OF REGISTRATION WITH THE OFFICE OF THE DATA PROTECTION COMMISSIONER AS A DATA PROCESSOR. - SECTION IV – TENDERING FORMS 1. TENDERER’S DETAILS: : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - TENDERER’S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION: TENDERER’S YEAR OF REGISTRATION: TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION: Table Footer : - 2. JV MEMBERS DETAILS : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - 3. TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - Name Address Telephone Number Email Address Table Footer : - 4. ATTACHED COPIES OF THE FOLLOWING DOCUMENTS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE FOR KENYAN TENDERERS A CURRENT TAX CLEARANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13 ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - 5 (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : GENERAL AND SPECIFIC DETAILS NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - 5 (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - 5 (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - 6. INTEREST OF THE FIRM IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE (I) IS THERE ANY PERSON(S) IN …………… (NAME OF PROCURING ENTITY) WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : IF YES, PROVIDE DETAILS AS FOLLOWS: SERIAL NO NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : TYPE OF CONFLICT DISCLOSURE YES/NO IF YES, PROVIDE DETAILS OF RELATIONSHIP WITH THE TENDERER. IF NO INDICATE N /A TENDERER IS DIRECTLY OR INDIRECTLY CONTROLLED BY OR IS UNDER COMMON CONTROL WITH ANOTHER TENDERER. TENDERER RECEIVES OR HAS RECEIVED ANY DIRECT OR INDIRECT SUBSIDY FROM ANOTHER TENDERER. TENDERER HAS THE SAME LEGAL REPRESENTATIVE AS ANOTHER TENDERER TENDERER HAS A RELATIONSHIP WITH ANOTHER TENDERER, DIRECTLY OR THROUGH COMMON THIRD PARTIES THAT PUTS IT IN A POSITION TO INFLUENCE THE TENDER OF ANOTHER TENDERER, OR INFLUENCE THE DECISIONS OF THE PROCURING ENTITY REGARDING THIS TENDER. ANY OF THE TENDERER’S AFFILIATES PARTICIPATED AS A CONSULTANT IN THE PREPARATION OF THE DESIGN OR TECHNICAL SPECIFICATIONS OF THE WORKS THAT ARE THE SUBJECT OF THE TENDER. TENDERER HAS A CLOSE BUSINESS OR FAMILY RELATIONSHIP WITH A STAFF OF THE PROCURING ENTITY. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT THE TENDERER HAS ENTERED INTO CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS WITH ONE OR MORE COMPETITORS REGARDING THIS REQUEST FOR TENDERS AND THE TENDERER DISCLOSES, COMPLETE DETAILS THEREOF, INCLUDING THE NAMES OF THE COMPETITORS AND THE NATURE OF, AND REASONS FOR, SUCH CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS. Table Footer : - CERTIFICATION : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : [THIS TABLE SHALL BE FILLED IN BY THE PROCURING ENTITY. THE REQUIRED COMPLETION DATES SHOULD BE REALISTIC, AND CONSISTENT WITH THE REQUIRED GOODS DELIVERY DATES (AS PER INCOTERMS)]. SERVICE DESCRIPTION OF SERVICE QUANTITY UNIT OF MEASURE PLACE WHERE SERVICES SHALL BE PERFORMED FINAL COMPLETION DATE(S) OF SERVICES 1 BULK SMS SERVICES 1 EACH NEW KPCU PLC Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : CONTRACT NON-PERFORMANCE STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE DID NOT OCCUR SINCE 1ST JANUARY ...... 20242025 Table Footer : IF YES, GIVE DETAILS IN THE TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : TENDERER'S/JV MEMBER NAME YEAR JOINT VENTURE MEMBER NAME NON- PERFORMED PORTION OF CONTRACT- AMOUNT CONTRACT NAME NAME OF PROCURING ENTITY CONTRACT NUMBER REASON(S) FOR NON PERFORMANCE TOTAL CONTRACT AMOUNT NON- PERFORMED PORTION OF CONTRACT IN PERCENTAGE Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - STATEMENT SUPPLIER'S RESPONSE YEAR IS THERE ANY PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA Table Footer : IF YES, GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - TENDERER'S/JV MEMBER NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME: CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process :

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