Supply of Locally Produced Sardine Fish – Canned

Who We Are

The United Nations World Food Programme (hereinafter referred to as “WFP”), with its Headquarters located at Via C.G. Viola, 68/70, 00148 Rome, Italy, is the leading humanitarian organization saving and changing lives. WFP delivers food assistance in emergencies and works with communities to improve nutrition and build resilience. Each year, WFP assists nearly 100 million people in approximately 83 countries. WFP employs around 17,000 staff, most of whom work in challenging environments directly serving the world's most vulnerable populations.

Since the onset of the Ukraine emergency response in March 2022, WFP has made significant efforts to support local markets and national food systems while addressing food insecurity. Our approach prioritizes local sourcing whenever feasible. In 2025, 99 percent of the food distributed by WFP in Ukraine was procured locally, contributing directly to the strengthening of the Ukrainian economy .

The WFP Ukraine Country Office intends to establish its roster of qualified local suppliers for the Sardine Fish – Canned . Eligible Ukrainian suppliers are invited to submit an expression of Interest and undergo the supplier qualification process.

The estimated annual procurement volume is 864 MT

Technical Requirements:

The technical and quality requirements applicable to WFP Ukraine are detailed in the technical specifications attached to this EOI.

Purpose of This EOI

The purpose of this Expression of Interest is to identify suppliers that demonstrate adequate technical, quality, and financial capacity for production and supply Sardine Fish – Canned. Suppliers that successfully pass the qualification process may be invited to participate in subsequent competitive bidding processes issued by WFP Ukraine.

This EOI does not constitute a tender or a commitment to purchase. Eligibility for future tenders will be determined based on the completeness of the submitted documentation and the results of a technical and quality assessment, including possible inspections conducted by WFP's Food Safety and Quality (FSQ) Department.

Instructions for Submission to EOI

Interested suppliers must submit the following documents:

Mandatory Forms

Supplier Registration Form (signed and stamped by an authorized company representative) with copy of :

A. state registration certificate

B. tax registration certificate

C. bank details letter

Declaration of Honour;

AFAC Clause;

Technical and Quality Documentation as follows:

Initial Paper Assessment (IPA) Form, including copies of:

Food manufacturing/trading license/registration issued by approving authority (certificate that the company is registered for the commodity that it wishes to provide to WFP);

Example of certificate of analysis (COA) issued by an accredited laboratory, aligned with WFP specs;

Quality Management System certification (copy of valid ISO 9001 or equivalent certificate )

Food Safety Management System certification (copy of valid ISO 22000 certificate) or Global Food Safety Initiative (GFSI) scheme certification (copy of valid FSSC 22000, IFS, BRC, SQF, or equivalent certificate);

Hazard Analysis and Critical Control Points (HACCP) Plan;

Product release criteria/procedure (details on analysis/visual inspection, parameters, limits, frequency and test methods etc.);

Traceability procedure and information on batch/lot size and codification;

Product description or manufacturing specification sheet;

Quality control (QC) plan for raw and packaging materials, process and finished product (details on parameters, limits, frequency and test methods etc.)

All documentation listed above must be submitted in English or Ukrainian , in PDF format , and emailed to: [contact details removed] . For large files (10MB) please use a file sharing service .

Upon closure of the submission period, WFP will review all submissions and inform suppliers of the evaluation outcome.

Evaluation and Important Information

Incomplete or unsigned submissions will not be considered.

All submissions and supporting documentation will be treated as strictly confidential and will not be disclosed publicly.

WFP reserves the right to modify or cancel this procurement process at any stage. Any changes will be communicated to all participants accordingly.

Only shortlisted suppliers will be contacted.

Contact Details

For any questions please do not hesitate to contact us at e-mail address: [contact details removed]

WFP Ukraine sincerely appreciates your interest in supporting our operations. We thank all local food suppliers for their time and effort in responding to this Expression of Interest and look forward to the possibility of working together to support WFP humanitarian projects in Ukraine.