Supply Delivery Installation and Commissioning of Rfid Library System at Deftec College

SUPPLY DELIVERY INSTALLATION AND COMMISSIONING OF RFID LIBRARY SYSTEM AT DEFTEC COLLEGE

PURCHASE OF RFID SYSTEM FOR DEFTEC LIBRARY

Tender number: NDUK/1015/0028/2026-27

Procuring entity: NATIONAL DEFENCE UNIVERSITY-KENYA

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 200,000

Performance security: 10% of contract value

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 180 days

Joint ventures: Allowed

Site visit: SITE VISIT WILL BE UNDERTAKEN AT DEFTEC COLLEGE IN EMBAKASI NAIROBI ON FRIDAY 6TH NOVEMBER 2026 AT 10.00 AM.

Clarifications until: 21 Oct 2026 17:15 (Nairobi time)

Published: 21 Oct 2026 17:00 (Nairobi time)

Closing: 16 Nov 2026 10:00 (Nairobi time)

Bid opening: 16 Nov 2026 10:15 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - CERTIFIED COPY OF INCORPORATION /COMPANY REGISTRATION CERTIFICATE THAT HAS BEEN IN OPERATION FOR MORE THAN 5 YEARS - CERTIFIED COPY OF CR12 SHOWING DETAILS OF DIRECTORSHIP/OWNERSHIP WITH RESPECTIVE SHAREHOLDING AND DETAILS OF CITIZENSHIP AND CR 12 MUST BE WITHIN THE LAST SIX MONTHS - PROVIDE COPY OF CURRENT VALID TAX COMPLIANCE CERTIFICATE FROM KRA (TO BE CONFIRMED THROUGH TCC CHECKER) - PROVIDE COPY OF CURRENT BUSINESS PERMIT - TENDER SECURITY OF KSH 200000 IN FORM OF BANK GUARANTEE VALID FOR 150 DAYS FROM THE DATE OF TENDER SUBMISSION DEADLINE - ATTACH A CERTIFIED COPY OF MANUFACTURER'S AUTHORIZATION OR PATENT RIGHTS DECLARATION (LETTER OF AUTHORIZATION BY THE SOFTWARE DEVELOPER IF DIFFERENT FROM BIDDER) OR PROOF OF SYSTEM OWNERSHIP - A WRITTEN UNDERTAKING LETTER ADDRESSED TO THE VICE CHANCELLOR INDICATING THE BIDDER’S BEST WARRANTY PERIOD OFFERING - ATTACH A CERTIFICATE OF PRE-TENDER SITE VISIT DULY FILLED STAMPED AND SIGNED AND TO BE SUBMITTED WITH THE BID DOCUMENT - A WRITTEN UNDERTAKING LETTER ADDRESSED TO THE VICE CHANCELLOR INDICATING THAT THE BIDDER WILL PROVIDE USER TRAINING - ATTACH A VALID ICTA 1 OR 2 FOR SYSTEM APPLICATIONS - ATTACH A VALID ICTA 1 OR 2 FOR INFORMATION SECURITY - ATTACH A VALID OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) - DATA CONTROLLER CERTIFICATE OR DATA PROCESSOR CERTIFICATE - ATTACH POWER OF ATTORNEY FOR THE PERSON TO SIGN THE TENDER IF THE PERSON IS NOT A DIRECTOR AS PER THE CR12 - SECTION IV – TENDERING FORMS 1. TENDERER’S DETAILS: : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - TENDERER’S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION: TENDERER’S YEAR OF REGISTRATION: TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION: Table Footer : - 2. JV MEMBERS DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - 3. TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - Name Address Telephone Number Email Address Table Footer : - 4. ATTACHED COPIES OF THE FOLLOWING DOCUMENTS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE FOR KENYAN TENDERERS A CURRENT TAX CLEARANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13 ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - 5 (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : GENERAL AND SPECIFIC DETAILS NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - 5 (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - 5 (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - 6. INTEREST OF THE FIRM IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE (I) IS THERE ANY PERSON(S) IN …………… (NAME OF PROCURING ENTITY) WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : IF YES, PROVIDE DETAILS AS FOLLOWS: SERIAL NO NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

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