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South African Post Office Limited invites bids for Appointment of a service provider to Maintain/Repair and provide parts to Hybrid Mail for the mail processing machines acquired previously, which are

Issued by South African Post Office Limited · via eTenders — South Africa (National Treasury)

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Published
8 Sept 2026
Closes
14 Sept 2026, 11:00 UTC
Reference
RFQ 26/27/75 LM
Location
South Africa
Sector
Manufacturing & Supply

Details

South African Post Office Limited invites bids for Appointment of a service provider to Maintain/Repair and provide parts to Hybrid Mail for the mail processing machines acquired previously, which are still serviceable. Procurement method: Request for Quotation. Category: services. Delivery location: Cape Mail and Witspos Mail Centres - Cape Town,Witspos - Cape Town,Witspos - 2000. Province: National. Bids close on 14 September 2026 11:00 UTC.

The closing date for the RFQ is the 14th of September 2026 @ 11:00am

Annexure F1

Page 1 of 5 RFQ 2024/2025 Services and Maintenance of Safemail Office printers PRICING SCHEDULE PROJECT COST STRUCTURE NAME OF BIDDER / SUPPLIER…………………………………..

Bidders shall:

(a) Quote rates that exclude value added tax; (b) Quote rates that include the cost of all labour, equipment, materials and consumables required to execute the service as described in

Annexure ‘D’;

(c) Bidders must provide pricing for the below table. Maintenance TOTAL (EXCL VAT) Model Serial No Site PER MONTH PER YEAR Wits MB CAS 38 100769053 Wits Wits MB CAS 38 91059060 Wits Tshwane MB CAS 38 130359016 Tshw CT MB CAS 38 130359015 Cape Flow Master 55559 Wits Kern 2500 10012720 Tshw Maintenance Page 2 of 5 RFQ 2024/2025 Services and Maintenance of Safemail Office printers Call Out Fee - After Hours TOTAL (EXCL VAT) After Hours Call Out fee (Estimate 4x a month) Cleaning Liquid TOTAL (EXCL VAT) Model Serial No Site QTY PER MONTH PER YEAR Wits MB CAS 38 100769053 Wits 1 x 750ml Tshwane MB CAS 38 130359016 Tshw 1 x 750ml CT MB CAS 38 130359015 Cape 1 x 750ml Cleaning Liquid Page 3 of 5 RFQ 2024/2025 Services and Maintenance of Safemail Office printers Glue TOTAL (EXCL VAT) Model Serial No Site QTY pm PER MONTH PER YEAR Wits MB CAS 38 100769053 Wits 8 x 5L Tshwane MB CAS 38 130359016 Tshw 8 x 5L CT MB CAS 38 130359015 Cape 8 x 5L Consumables (Glue) Delivery Fee TOTAL (EXCL VAT) Delivery Fee Cape Town Delivery Fee (in any)

Parts TOTAL (EXCL VAT)

Estimate Spares /Parts not cover under maintenance ALL

Parts

TOTAL Page 4 of 5 RFQ 2024/2025 Services and Maintenance of Safemail Office printers PRICING SCHEDULE/BILL OF QUANTITIES No. Delivery Fee Total excl. Vat Total incl. Summary

HYBRID MAIL EQUIPMENT: INSERTERS & ONE STEP MAILERS

Service details Call Out Fee - After Glue Value Added Tax (V.A.T) @ 15% Page 5 of 5 RFQ 2024/2025 Services and Maintenance of Safemail Office printers The bidder warrants that the pricing quoted above is free of any errors and omissions and that he/she is able to deliver the service on the price Quoted.

SIGNATURE: .................................................................... …

OCID: ocds-9t57fa-169445

Published on eTenders, the South African National Treasury portal.

Context for bidders

We hold 2 notices from South African Post Office Limited, going back to August 2026 — 1 of them still open. They buy mostly in Manufacturing & Supply and Transport & Logistics. There are 6 open Manufacturing & Supply tenders in South Africa. This one closes in 6 days.

Documents

  • Annexure F1-Pricing Schedule Inserters and One Step Mailers_LM.pdfDownload

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this manufacturing & supply opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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