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Services professionnels en gestion documentaire

Issued by Ville de Sherbrooke · via SEAO — Québec government electronic tendering system

Published: 10 Nov 2026
Closes: 10 Dec 2026, 19:00 UTC
Reference: AO 21577
Location: Québec — Estrie, Canada
Sector: Financial & Professional Services
Type: services

This notice was amended

Details changed after publication. Re-check the official notice before bidding.

Submission deadline changed from 10 Dec 2026, 19:01 UTC to 10 Dec 2026, 19:00 UTC
First seen by FreeTender on 11 Nov 2026 — most portals don’t publish when a corrigendum was issued.

At a glance

Ville de Sherbrooke in Canada has published a tender in financial & professional services: “Services professionnels en gestion documentaire”. Submissions close on 10 December 2026, 27 days from today. Quote reference AO 21577 in any correspondence with the buyer. FreeTender has recorded 25 notices from this buyer since 2026, 10 of them currently open. There are 166 open financial & professional services notices in Canada on FreeTender. Bids are submitted to the buyer through SEAO — Québec government electronic tendering system, not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

To bid on Québec SEAO

Bids for Québec public contracts go through SEAO; contracts above set thresholds also need an authorisation from the Autorité des marchés publics (AMP).

Details

La Ville de Sherbrooke désire obtenir des soumissions sous la forme d’une offre de services avec prix présenté séparément pour des services professionnels en gestion documentaire. Ces services seront complémentaires à ceux fournis par les archivistes de la Ville. Le mandat inclut, sommairement, le support à la gestion courante des documents administratifs, la mise à jour du système de gestion documentaire et le traitement d’archives suivant les obligations légales et les règles de l’art en semblable matière, le tout en collaboration avec les archivistes de la Ville. Le tout suivant les conditions et modalités décrites au présent document d’appel d’offres. Les soumissions seront évaluées suivant un système de connaissance différée du prix à deux étapes selon un rapport qualité/prix plus amplement décrit au chapitre 3 de la présente section. En résumé, la première étape est l’évaluation qualitative et la deuxième l’évaluation du prix pour les soumissions ayant reçu au moins la note de 70/100 pour l’évaluation qualitative, aussi appelée « pointage intérimaire ». Deux enveloppes, dont une contenant l’offre de prix, doivent donc obligatoirement être utilisées par les soumissionnaires.

Date d'ouverture des soumissions:

Date: Le 10 décembre 2026

Heure: Au plus tard 14h

Buyer: Ville de Sherbrooke

Notice type: Call for Tenders

Contract nature: Professional services

SEAO number: AO 21577

Planned duration: 48 months

Duration including options: 48 months

Delivery region(s): Estrie

Territory: Restricted to the territories provided for in applicable agreements

Trade agreements: Québec-Ontario Agreement (OQTCA); The Canada-European Union Comprehensive Economic and Trade Agreement (CETA); Canadian Free Trade Agreement (CFTA)

Category: S13 - Professional, Administrative, and Management Support Services

UNSPSC: 80100000 - Management advisory services

Submission deadline: 2026-12-10 No later than 14:00 Quebec Legal Time

Electronic submission: No

Tender documents: AO 21577 (47 p.); Section 4 – Clauses techniques (10 p.); Annexe 1 – Plan de classification (147 p.); Annexe 2 – Plan - localisation de l’entrepôt contenant les archives historiques (1 p.); Annexe 3 – Organigramme de la Ville de Sherbrooke (40 p.); Annexe 4 – Liste des principaux édifices municipaux – nom et adresse de l’édifice (2 p.); Annexe 5 – Contrat de service (6 p.)

Tender documents are obtained through SEAO (seao.gouv.qc.ca), which charges a fee for document orders.

Context for bidders

We hold 25 notices from Ville de Sherbrooke, going back to August 2026 — 10 of them still open. They buy mostly in Construction & Infrastructure, Facility Management & Cleaning and Transport & Logistics. There are 166 open Financial & Professional Services tenders in Canada. This one closes in 27 days.

Similar Financial & Professional Services tenders

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal