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Accepting bidsrfqCanada

Secure On-Site Shredding Services

Issued by City of Thunder Bay · via bids&tenders — Canadian municipal & public-sector bid opportunities

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Published
2 Oct 2026
Closes
21 Oct 2026, 18:00 UTC
Reference
RFQ-2026-45
Location
Ontario, Canada
Sector
Transport & Logistics
Type
services

Details

The City is seeking a qualified Vendor to provide all labour, vehicles, equipment, secure containers and materials required for the Secure On-Site Shredding Services, destruction and recycling of designated corporate records and non-paper media in Thunder Bay, Ontario in accordance with this RFQ. Mandatory Requirements to Bid A bid that does not satisfy every mandatory requirement will be rejected as non-compliant. 1. PCI DSS compliance: The Bidder shall upload in the Bidding System Step 4 under " PCI DSS compliance" its own valid and current Attestation of Compliance (AOC) for Service Providers, where applicable to the services being provided, confirming compliance with the applicable PCI DSS requirements. The AOC shall identify the services covered by the Bidder's PCI DSS assessment. 2. Relevant experience: The Bidder shall demonstrate experience within the past five (5) years providing confidential on-site document destruction services of similar size and scope for at least one municipal, government or comparable institutional clients. 3. Confidentiality agreement: The Bidder shall upload into the Bidding System, under Step 4 "Signed Confidentiality Agreement", the attached City of Thunder Bay Confidentiality Agreement, signed by an authorized representative. 4. On-Site Shredding: The Vendor must have purpose-built mobile shredding vehicle(s) capable of securely destroying material at each City of Thunder Bay pickup location. Secure-bin service is required; off-site destruction of unshredded City material is not permitted. Destruction shall use pierce-and-tear or cross-cut technology capable of making the information unreadable and incapable of reconstruction. In the Bidding System under Step 2 "Vehicle Confirmation" complete the table.

Buyer: City of Thunder Bay

Bid number: RFQ-2026-45

Bid classification: Services

Bid type: Request for Quotation

Question deadline: Wed Oct 14, 2026 12:00:00 PM (EDT)

Submission type: Online Submissions Only

Public opening: No

Categories: Business Services; Document Destruction

Bid documents and submissions are handled on the buyer's bids&tenders site; downloading documents requires a free vendor account and may carry a platform fee.

Context for bidders

We hold 6 notices from City of Thunder Bay, going back to September 2026 — 5 of them still open. They buy mostly in Chemicals & Materials, Facility Management & Cleaning and Manufacturing & Supply. There are 213 open Transport & Logistics tenders in Canada. This one closes in 19 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this transport & logistics opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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