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Accepting bidsrfqMalaysia

RFQ - Provision of Multi-Function Printer (MFP) Rental Services for ILO Kuala Lumpur Office in 2027

Issued by ILO · via UNGM — UN Global Marketplace

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Published
23 Oct 2026
Closes
2 Nov 2026
Reference
rfx_13001_ROAP
Location
Malaysia
Sector
IT & Telecom

At a glance

ILO in Malaysia has published a request for quotations in it & telecom: “RFQ - Provision of Multi-Function Printer (MFP) Rental Services for ILO Kuala Lumpur Office in 2027”. Submissions close on 2 November 2026, 10 days from today. Quote reference rfx_13001_ROAP in any correspondence with the buyer. FreeTender has recorded 1,911 notices from this buyer since 2026, 271 of them currently open. There are 2 open it & telecom notices in Malaysia on FreeTender. Bids are submitted to the buyer through UNGM — UN Global Marketplace, not through FreeTender.

Details

Dear Bidder,

The International Labour Office (hereinafter the “ILO”) is pleased to invite your company to submit an offer for this RFQ.

To enable you to prepare and submit a bid, please refer to the attached Annexes in the attachment area.

The ILO must receive your offer no later than the deadline specified at the ILO e-Sourcing Platform (Jaggaer). Late offers shall be rejected.

You may submit an offer to the ILO provided that your organization is qualified, able, and willing to deliver the goods, works, and/or services specified in this RFQ.

Participation in this RFQ indicates acceptance of the Terms and Conditions applicable to ILO Contracts provided as a link in Annex IV. Please note that non-conformity with the Terms and Conditions applicable to ILO Contracts (Annex IV) or the additional contractual conditions stated in section 2.6 can impact the evaluation of an offer. In addition, failure to comply with the requirements of this RFQ and its Annexes may render a bid ineligible for consideration.

In accordance with Article 2.2 in Annex I, bidders must upload all components of their offer before the submission deadline through the ILO e-Sourcing platform. Once the submission deadline has expired, the system will block any further upload even if partially completed. Whenever the use of the ILO e-Sourcing Platform is not possible, bidders should promptly contact ILO through the designated email : kualalumpur@ilo.org

We look forward to receiving your offer.

Best regards, ILO Procurement

Context for bidders

We hold 1,911 notices from ILO, going back to July 2026 — 271 of them still open. They buy mostly in Financial & Professional Services, Sports, Recreation & Events and Education & Training. There are 2 open IT & Telecom tenders in Malaysia. This one closes in 10 days.

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Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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