RFQ - For Supply Of Canvas, Poplin, Flannel And Pul Fabrics

Anahat For Change Solutions Foundation invites quotations from manufacturers, authorised distributors and fabric suppliers for canvas, poplin, flannel and polyurethane laminated fabric (PUL) for reusable cloth pad production. This procurement will support women’s livelihood and menstrual health activities.

About Anahat

Anahat For Change Solutions Foundation is a women-led social enterprise founded in 2021 and based in Kolkata. Its work focuses on adolescent health, menstrual health, education, rights and women’s livelihoods.

Procurement Details

1.Procurement location: 28, D.H. Road, Kolkata – 700060

2.Contract arrangement: Phased supply over one year for canvas, poplin and flannel. PUL will be procured through a one-time purchase.

3.Quotation submission deadline: 20 Nov 2026

4.Deadline for receipt of hard copies and samples: 26 Nov 2026

5.Contact number: [contact details removed]

Fabric Specifications

1. Cotton Poplin

Composition: 100% cotton

GSM: 110

Minimum usable width: 88 cm

Colour: Dark blue

2. Cotton Flannel

GSM: 125

Brushing: Double-sided

Minimum usable width: 145 cm

Colour: White

3. Polyurethane Laminated Fabric (PUL)

Base fabric composition: 100% polyester or 100% cotton, laminated with polyurethane. Suppliers may quote for either or both options and must clearly specify the base fabric composition.

GSM: 140

Laminate thickness:Supplier to specify in microns. Material must provide leak resistance and withstand repeated washing, subject to sample testing and approval.

Colour or print: Printed, preferably floral

4. Canvas

GSM: 150

Minimum usable width: 90 inches

Submission Requirements

1.Suppliers may submit quotations for one or more of the listed fabrics. Interested sellers should provide:

2.Labelled samples of each fabric they wish to supply

3.A signed quotation in Indian rupees, stating the price per metre, fabric width and GSM

4.GST rate and amount, delivery charges and any other charges separately

5.A copy of their GST registration certificate, if applicable

6.Relevant fabric quality or test certifications, where available

7.Minimum order quantity (MOQ) for each fabric.

8.Quantity-wise rate charts for orders up to 5,000 metres, clearly indicating competitive bulk rates for orders above 1,000 metres. Please quote rates for 500, 1,000, 2,000, 3,000, 4,000 and 5,000 metres, with GST and delivery charges stated separately.

9.Available stock and capacity for phased supply

10.Delivery timeline, quotation validity and payment terms

11.Contact person’s name, phone number and business address

How to Submit

1.Email signed quotations and supporting documents to anahat.solutions@gmail.com by 20 Nov 2026.

2.Use the email subject: Fabric (Name of the fabric) Procurement Quotation – [Supplier Name]

3.Suppliers must also send a signed hard copy of the quotation, labelled fabric samples, GST registration certificate where applicable and relevant certifications to:

Anahat For Change Solutions Foundation

28, D.H. Road, City Enclave

First Floor, Flat 1B

Kolkata – 700060

Receipt of the hard copy quotation and fabric samples is mandatory for acceptance of the submission. Email-only submissions will not be considered. All physical submissions must reach the above address by 25 Nov 2026.

Evaluation and Selection

Quotations will be assessed based on:

1.Completeness of the submission

2.Compliance with the required fabric specifications

3.Quality and suitability of the samples

4.Total cost, including taxes and delivery charges

5.Minimum order quantity and ability to meet delivery requirements

6.Only suppliers whose samples meet the required specifications will be considered for price comparison. Anahat may select different suppliers for different fabrics and is not obliged to accept the lowest quoted rate.

Supply Conditions

All fabrics supplied must match the approved samples and specifications. Rolls must be properly packaged and labelled. Defective material or material that does not meet the agreed specifications must be replaced by the supplier at their own cost.

Anahat may seek clarifications, negotiate with shortlisted suppliers or decide not to award the procurement. Submission of a quotation does not guarantee an order. Suppliers will bear their own quotation preparation and sample submission costs.