RFQ for Selection of an Insurance Service Provider for Group Medical Insurance Coverage for ISA Staff Members and Consultants

RFQ for Selection of an Insurance Service Provider for Group Medical Insurance Coverage for ISA Staff Members and Consultants

1 RFQ Reference: 31/09/HR/2026-ISA Date: 30 September 2026 Subject: RFQ for Selection of an Insurance Service Provider for Group Medical Insurance Coverage for ISA Staff Members and Consultants SECTION 1: REQUEST FOR QUOTATION (RFQ) ISA Kindly request your quotation for the provision of goods, works and/or services as detailed in Annexure- 1 of this RFQ. This Request for Quotation comprises the following documents: Section 1: This Request Letter Section 2: RFQ Instructions and Data Annexure 1: Schedule of Requirements Annexure 2: Quotation Submission Form Annexure 3: Technical and Financial Offer When preparing your quotation, please be guided by the RFQ Instructions and Data. Please note that quotations must be submitted using Annexure-2: Quotation Submission Form and Annexure-3: Technical and Financial Offer, by the method and by the date and time indicated in Section 2 . It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation. The ISA recognizes the importance of valuing diversity and promoting inclusion in all our work programs and partnerships. The ISA highly values engaging with organizations and/or teams that reflect its geographical and diverse nature. Thank you and we look forward to receiving your quotations. Issued by: Procurement Unit Name: Vishal Pratap Date: 30/09/2026 2 SECTION 2: RFQ INSTRUCTIONS AND DATA Introduction Bidders shall adhere to all the requirements of this RFQ, including any amendments made in writing by ISA. This RFQ is conducted in accordance with the ISA Financial Regulations and Procedures and ISA Procurement Manual Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by ISA. ISA is under no obligation to award a contract to any Bidder as a result of this RFQ. ISA reserves the right to cancel the procurement process at any stage without any liability of any kind for ISA, upon notice to the bidders or publication of cancellation notice on ISA website Deadline for the Submission of Quotation October 13, 2026 – 11 PM (Indian Standard Time) If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/. For eTendering submission - as indicated in eTendering system. Note that system time zone is in EST/EDT (New York) time zone. Method of Submission Quotations must be submitted as follows: ☐ E-tendering ☒ Dedicated Email Address ☐ Courier / Hand delivery ☐ Other Click or tap here to enter text. Bid submission address: procurement@isolaralliance.org ▪ File Format: PDF files only ▪ File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard. ▪ All files must be free of viruses and not corrupted. ▪ Max. File Size per transmission: 10 MB ▪ It is recommended that the entire Quotation be consolidated into as few attachments as possible. ▪ Mandatory subject of email: RFQ for Selection of an Insurance Service Provider for Group Medical Insurance Coverage for ISA Staff Members and Consultants Cost of preparation of quotation ISA shall not be responsible for any costs associated with a Bidder’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Supplier Code of Conduct, Fraud, Corruption, All prospective suppliers must read the ISA Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the ISA. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: ISA_Supplier_Code_of_Conducts.pdf Moreover, ISA strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of ISA vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. 3 Gifts and Hospitality Bidders/vendors shall not offer gifts or hospitality of any kind to ISA staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, ISA: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a ISA contract. Conflict of Interest ISA requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to ISA if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have an undisclosed conflict of interest shall be disqualified. The ISA shall have the discretion to disqualify or proceed with a bidder who has disclosed a probable conflict of interest subject to further evaluation and review of various factors such as access to sensitive information which may confer unfair advantage as against other bidders. The decision on a probable conflict of interest shall be made in the best interest of the work of the ISA. Bidders must disclose in their Bid their knowledge of the following: a) If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of ISA staff

Issued by International Seabed Authority (ISA).