RFPs: Survey on the Arabica Coffee Value Chain (Vietnam)

UNDP Viet Nam is seeking one qualified consultancy firm/institute/organization to conduct a field-based quantitative survey on the arabica coffee value chain in Vietnam, with a focus on Dien Bien and Son La provinces. The survey will generate data to inform subsequent project activities and support UNCTAD’s work on the opportunities and challenges of traceability in arabica coffee value chains. The deadline to submit a proposal is 07-Oct-26 at 12:00 AM (New York time). Opportunity at a Glance

- Provider: United Nations Development Programme (UNDP) — UNDP-VNM (Viet Nam)

- Opportunity type: RFP — Request for Proposal (consultancy)

- Reference number: UNDP-VNM-02366

- What UNDP is buying: A survey of actors in the arabica coffee value chain in Vietnam

- Geographic focus: Dien Bien and Son La provinces, Socialist Republic of Viet Nam

- Number of awards: 01 qualified consultancy firm/institute/organization

- Deadline: 07-Oct-26 @ 12:00 AM (New York time)

- Published on: 22-Sep-26 @ 12:00 AM (New York time)

- Contact: Procurement Unit — procurement.vn@undp.org

- Submission system: UNDP Quantum supplier portal (eTendering)

About the Opportunity

UNDP Viet Nam is looking for one qualified consultancy firm/institute/organization to organize and implement a survey of the arabica coffee value chain in Viet Nam. The assignment is designed to collect field-based quantitative data from key actors in the value chain, including producers, intermediaries, roasters, packers, exporters, and others. UNDP states that the resulting data and associated information will inform subsequent activities in the project. UNCTAD will also use the findings to elaborate a study on “Opportunities and challenges of traceability to foster multi-dimensional sustainability of the arabica coffee value chains for trade in Lao People’s Democratic Republic, Thailand and Viet Nam.” Funding and Benefits - Financial details (amount, currency, and cost coverage): Not specified in the source text provided.

- Award limit: The RFP indicates 01 qualified consultancy firm/institute/organization will be sought.

- Other benefits or in-kind support: Not specified in the source text provided.

Who Is Eligible?

- Eligible applicants: A national consulting firm (described in the source as “National Consulting Firm”) is sought to conduct the survey in Viet Nam.

- Number of applicants sought: 01 qualified consultancy firm/institute/organization.

- Specific eligibility criteria, required qualifications, and exclusions: Not specified in the source text provided. Applicants should consult the RFP Instructions and Data and the full negotiation/solicitation documents available through the UNDP portal. Eligible Activities or Priority Areas The RFP focuses on conducting a field-based quantitative survey of the arabica coffee value chain in Viet Nam, specifically:

- Target provinces: Dien Bien and Son La

- Value chain actors to cover: producers, intermediaries, roasters, packers, exporters, and others

- Core theme: Opportunities and challenges of traceability in arabica coffee value chains

Why This Opportunity Matters This consultancy supports evidence generation on how traceability works (and where it faces challenges) across the arabica coffee value chain in Viet Nam. The survey results are intended to feed into broader work by UNCTAD on traceability-related opportunities and challenges, with relevance to trade and sustainability considerations across the region. How to Apply - Use the UNDP Quantum supplier portal for submission. UNDP states that this tender is managed via the new supplier portal system of UNDP Quantum. - Register or confirm your supplier profile. - If you have not registered, you can register using the Supplier Registration link referenced in the procurement notice and follow the instructions in the user guide. - If you already have a profile, do not create a new profile. Use the portal login and access the negotiation using the reference number UNDP-VNM-02366. - UNDP advises contacting the procurement unit at procurement.vn@undp.org to check whether you already have a profile in the system. - Submit your proposal in the portal before the deadline. - UNDP states that proposals may be submitted on or before the deadline indicated in the system directly in the portal. - It is the applicant’s responsibility to ensure the quotation is submitted before the deadline. - Offers received after the submission deadline outside the online portal will not be considered for evaluation. - Access the negotiation and submit via the portal link. UNDP provides the submission portal base link as: http://supplier.quantum.partneragencies.org. - Request clarifications through the system messaging functionality (not via proposal submission). - UNDP states that clarification requests must be sent directly in the system using the messaging functionality.

- Attention: UNDP states that proposals (or any part of it) shall not be submitted in this messaging manner.

- Indicate intent to submit (optional). UNDP advises applicants to indicate whether they intend to submit a bid by creating a draft response without submitting in the system, to receive notifications in case of amendments. Official guidance link (for bidders/resources): UNDP provides a resources page for bidders: https://www.undp.org/procurement/business/resources-for-bidders Application Tips or Common Mistakes - Submit only through the UNDP Quantum portal. UNDP indicates that submissions outside the online portal after the deadline will not be considered. - Do not submit proposal content via the messaging tool. UNDP explicitly warns that proposals (or any part of them) must not be submitted through messaging. - Verify your portal profile before the deadline. UNDP advises contacting procurement.vn@undp.org if you are unsure whether you already have a profile. Frequently Asked Questions What is UNDP-VNM-02366? It is the UNDP Viet Nam RFP reference number for a consultancy to conduct a survey on the arabica