RFP/2026/012 for the Establishment of Long-Term Agreement/s for the Provision of Rental of AV Equipment and Services
Issued by IRENA · via UNGM — UN Global Marketplace
- Published
- 11 Sept 2026
- Closes
- 8 Oct 2026
- Reference
- RFP/2026/012
- Location
- United Arab Emirates
Details
Dear Sir/Madam,
IRENA HQ Procurement would like to invite your company for a Request for Proposals for “the Establishment of Long-Term Agreement/s for the Provision of Rental of AV Equipment and Services for Pre-Production, Production, Conferencing/Webinar Platforms, Simultaneous Interpretation and Live Event Support for IRENA Council, Assembly and Related Meetings in Physical, Hybrid or Virtual Formats”, details of which are in Section 3 of this RFP/2026/012.
Please find attached the Solicitation Documents, which include all of the following.
RFP-2026-012 Tender Document
Section 3 - Technical Specification Compliance - RFP-2026-012 (Returnable Sheet)
Section 9 Financial Proposal Form - RFP-2026-012 (Returnable Sheet)
The deadline to submit your technical and financial proposals is 08 October 2026 at 23:59 hours, Abu Dhabi time (Gulf Standard Time (GST) . Proposals should be submitted only to Bids@irena.org via the company's official email address, following the guidelines provided in this RFP.
The deadline to request clarifications or questions is 24 September 2026 at 23:59 hours, Abu Dhabi time. Requests for clarification or questions must be sent via email to procurement@irena.org, cc'ing [contact details removed].
We would also like to inform you that a virtual pre-bid meeting will be held on Monday, September 21, 2026, 12:00 PM – 12:30 PM (Gulf Standard Time). Please find below the meeting link.
Join: https://teams.microsoft.com/meet/359580809801181?p=9uDjxDtWB8O0qZreba
Meeting ID: 359 580 809 801 181
Passcode: bp9R7sa6
Your Sincerely,
Procurement Section, IRENA Secretariat
Context for bidders
We hold 3 notices from IRENA, going back to August 2026 — 3 of them still open. This one closes in 27 days.
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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