RFP-Video Documentation for DIY Video for Khel Kona

Aga Khan Foundation (India)

Apply by: 25 Aug 2026

AgaKhanFoundation (India)

Requestfor Proposal

RFP Title

Video Documentation for DIY Video for Khel Kona

Reference No

AKF INDIA/2025/SERVICE/11

Bid Validity

90 days

Dateof Publishing

17 August 2026

Deadline for request for clarification

20 August 2026

DateofWrittenResponseto bidders’ queries

21 August 2026

Deadlinefor Submission

25 August 2026

EmailIDfor Submission

[contact details removed]

1. Instructions

Allproposalsmust beinwriting,intheEnglishlanguage,andsignedanddatedbyanauthorizedpersonof the bidder. Bidders must use the forms provided in the Annexures of this RFP.

2. Validity

Theproposalvalidityperiodshouldbeatleast Ninety(90)daysfollowingthebiddeadline.Thisshould be clearly mentioned in both the technical and financial proposal.

3. Costsofpreparing bid

No costs incurred by the bidder in preparing and submitting the bid shall be reimbursable. All such costs shallbebornebythebidder.Ifproposedexpertsareinterviewedorcalledfora presentation,allcostsshallbe borne by the bidder.

4. Ownershipof bid

The Aga Khan Foundation retains ownership of all bids received under this bid procedure. Consequently, bidders have no right to have their bid returned to them.

5. Alterationorwithdrawalof bids

Biddersmayalterorwithdrawtheirbidsbywrittennotificationpriortothestateddeadlineforsubmission of bids. No bids may be altered after this deadline. Withdrawals must be unconditional and will end all participation in the bid procedure.

1. Openingof bid

The bid will be opened by the Aga Khan Foundation within 15 days from the deadline for the submission of the bid.

Anyattemptbyabiddertoinfluencethebidevaluationcommittee, which will compriserepresentatives of the Aga Khan Foundation, in the process of examination, clarification, evaluation and comparison of bids, to obtain information on how the procedure is progressing or to influence the contracting authority in its decision concerning the award of the contract will result in immediate rejection of its bid.

2. Submissionof bids

The bid has to be submitted in the prescribed format on or before 25 August, 2026 . Indian Standard Time to [contact details removed]

Technical and financial proposals should be submitted simultaneously, but throughseparate emails , with the RFP reference and the clear description of the proposal (technical or financial) by thedate andtimestipulatedinthisdocument. Ifthe emails and email attachmentsarenot markedas instructed, AKF will assume no responsibility for the misplacement or premature opening of the proposals submitted.

Bothemail text bodiesshouldindicatethenameandaddress ofthe bidder andthedescriptionofthe proposal(technicalorfinancial).Thetechnicalemailshouldnotcontainanypricinginformation,nor should the financial email contain any component of the technical proposal.

Technical proposals should be submitted in one (1) email accompanied by the forms prescribed in this RFP, clearly marked as “technical proposal”- in the email subject line and corresponding attachment should read: (RFP Reference No.) – (name of bidder) – TECHNICAL PROPOSAL

The technical proposal should not contain any details of the financial proposal / budget. Any financial information contained in the technical proposal will invalidate the proposal.

Financialproposalsshouldbesubmittedinone(1)emailwiththeemailsubjectlineas‘FINANCIAL PROPOSAL’ and corresponding email attachment should read: (RFP Reference No.) – (name of bidder) – FINANCIAL PROPOSAL.

The Financial Proposal should contain the budget in a password protected file (excel and/or pdf),whichcanbeopenedonlywiththepassword.Thebiddershouldnotmentionanyfinancial amount in the email text body, or the password. Passwords should be made available only at a later date, when requested by AKF.

Proposals should be received by the date, time and means of submission stipulated in this RFP. Bidders are responsible for ensuring that AKF receives their proposal by the due date and time. Proposals received by AKF after the due date and time may be rejected. When receiving proposals by email (as is required for the RFP), the receipt time stamp shall be the date and time when the submission has been received in the dedicated AKF inbox. AKF shall not be responsible for any delays caused by network problems, etc. It is the sole responsibility of bidders to ensure that their proposal is received by AKF in the dedicated inbox on or before the prescribed RFP deadline

3. Requestfor Clarification

All questions regarding the preparation of proposals must be submitted in writing (by e-mail) to [contact details removed] by 20 August 2026 . Responses will be provided to all interestedorganizationsby 21 August 2026, throughemail.AgaKhanFoundationisundernoobligation to consider or respond to questions that are not received in a timely manner.

4. Contentof bids

Eachbidmustcompriseatechnicalofferandafinancialoffer,eachofwhichmustbesubmitted separately.

Technical Offer

TheTechnicaloffermustincludethefollowing documents:

Bidform(Annexure I

Technicalproposal,aspertheguidelinesdetailedunderthetermsofreference(Annexure

Financial Offer

Thefinancialoffershouldbepresentedaspertemplate(AnnexureIII)providedandifnecessary,completed with a separate sheet for details.

5. Evaluationof bids

ThecriteriapresentedbelowhasbeentailoredtotherequirementsofthisRFP.Biddersshouldnotethat these criteria serve to:

identify the significant matters that bidders must address in their proposals and

set the standard against which all bidders will be evaluated.

All proposals will be evaluated by the bid evaluation committee, based on the extent to which proposals meetthe selectioncriteriaoutlinedbelow.Totheextentthattheyaredeemednecessary,negotiationsmaybe conductedwiththehighestratedbidders.Evaluationpercentagescoresarealsoprovidedagainsteachofthe selection criteria. The number of points assigned indicates the relative importance of each factor.

In evaluating proposals, the evaluation committee will follow a Quality and Cost Based Selection, using a three-stage value selection procedure.

The most economically advantageous bid is established by weighing technical quality against price on an 80/20 basis.

For detailed information, please check the complete version of the RFP attached below.

Download Attachment:

RFP- Bezos Phase-II Video (002).pdf

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