RFP for Selection of Agency/Vendor for Installation & Development of SMART CLASSROOMS

RFP for Selection of Agency/Vendor for Installation & Development of SMART CLASSROOMS

Organization: AROH Foundation

Apply By: 09 Sep 2026

REQUEST FOR PROPOSAL (RFP) Selection of Agency/Vendor for Installation & Development of SMART CLASSROOMS SMART CLASSROOM – MON, NAGALAND

Issued By: AROH Foundation

RFP No.: AROH/SMART CLASS/MON/2026-27

Last Date for Submission: September 9, 2026

1. Purpose

AROH Foundation invites proposals from experienced and eligible agencies/vendors for development and installation of Smart Classrooms (3 Nos) in selected schools in Mon, Nagaland.

2. Scope of Work

The selected vendor shall provide a complete, functional Smart Classroom, including: - Supply & installation of Smart TV (minimum 65" or as per approved BOQ), wall mounting and necessary accessories. - Classroom renovation, including painting, minor civil repair, flooring/ceiling repair, wherever required. - Electrical work, including wiring, switches, sockets, lighting and required connections. - Seating arrangement, including student desks/benches/chairs and teacher's table/chair. - Transportation, installation, testing and commissioning. - Final cleaning and handover of the completed classroom.

3. Vendor Eligibility

The vendor should:

- Be a registered firm/company/proprietorship/agency. - Have relevant experience in Smart Classroom, school infrastructure, civil renovation and/or electrical works. - Have adequate technical and financial capacity to complete the assignment. - Not be blacklisted/debarred by any government/CSR organisation. - Comply with all applicable statutory, safety and tax requirements.

4. Documents Required

- Registration certificate - PAN & GST - Udyam/MSME, if applicable - Organisation profile - Details of similar work/orders/completion certificates - Client references, if available - Detailed technical and financial quotation - Vendor declaration on integrity, ethics, conflict of interest and related-party relationship

5. Quotation

The quotation should be item-wise as per BOQ, clearly mentioning: Description | Specification/Make | Qty. | Unit Rate | GST | Total Amount (As per the scope of work – Annexure I) Transportation, installation and all applicable charges should be clearly indicated.

6. Selection

AROH Foundation will evaluate vendors based on: - Technical capability - Relevant experience - Quality - Financial quotation - Warranty/after-sales support - Overall value for money Selection will not necessarily be based solely on the lowest quotation.

7. Completion & Payment

The work shall be completed within the agreed timeline mentioned in the Purchase/Work Order. Payment will be released against satisfactory completion, verification, commissioning and submission of proper invoices/supporting documents, subject to applicable deductions.

8. Key Conditions

- All materials/equipment must be new and of approved quality. - Any deviation from approved BOQ/specifications requires prior written approval from AROH Foundation. - Vendor shall provide applicable warranty for Smart TV/electrical/equipment supplied. - AROH Foundation reserves the right to accept/reject any proposal and conduct vendor due diligence before award. Submission

Email: [contact details removed]

Last Date: September 9, 2026

Detailed Scope of Work The selected agency/vendor shall undertake all activities necessary for successful completion of the Smart Classroom. A. Classroom Renovation The renovation work may include, but shall not be limited to: - Repairing of walls, ceiling and flooring wherever required. - Internal painting and appropriate classroom colour scheme. - Wall preparation, putty and primer wherever necessary. - Repair/replacement of damaged doors and windows, wherever required. - Minor civil repair works. - Installation/repair of electrical points. - Improvement of classroom lighting. - Provision of fans/electrical fixtures wherever required. - Cleaning and disposal of construction debris. - Any other minor renovation work required to make the classroom ready for use. The exact renovation requirements shall be assessed through a site survey before finalisation of the BOQ. B. Smart TV / Digital Display The agency shall supply and install suitable Smart TVs/digital displays for each identified classroom.

The Smart TV shall preferably include:

- Minimum 65-inch SMART LED Panel (LG/Samsung) or as specified in the approved BOQ. The final technical specifications shall be as per the approved BOQ/specifications. C. Electrical & Installation Works The vendor shall undertake complete electrical arrangements required for the Smart Classroom, including: - Electrical wiring and conduits including 2 Ceiling Fans (Havells/Crompton) and 2 Tube Lights. - Testing of all electrical connections. All electrical work shall comply with applicable safety standards and local requirements. D. Seating & Furniture Arrangement The vendor shall supply and arrange appropriate classroom furniture/seating, which may include: - Student desks and benches/chairs – 2 seater – 30 students - Teacher's table and chair – one each Furniture shall be durable, safe, child-friendly and suitable for regular school use. E. Licenced Content Licenced Content K-12 as per the State Board. F. Installation, Testing & Commissioning

The agency shall be responsible for:

- Transportation of all materials to the school. - Unloading and safe storage. - Installation and assembly. - Testing of all equipment. - Demonstration to school representatives. - Rectification of defects identified during inspection. - Final cleaning of the classroom. - Handover of the completed Smart Classroom. Site Survey Before submission/finalisation of the BOQ, the selected agency may be required to undertake a physical site survey of the identified schools.

The agency shall assess:

- Classroom dimensions - Existing civil infrastructure - Electrical condition - Existing furniture - Number of students - Existing power availability - Smart TV mounting requirements - Renovation requirements - Seating requirements - Any other site-specific requirement The final BOQ shall be prepared based on actual site conditions and approved by AROH Foundation.