RFP - Engagement of PAN India Supplier for Interactive Flat Panels

RFP - Engagement of PAN India Supplier for Interactive Flat Panels

Organization: American India Foundation Trust (AIF)

Apply By: 08 Oct 2026

Request for Proposal (RFP)

Bids are invited for: Engagement of PAN India Supplier for Interactive Flat Panels

Ref: AIFT/RFP/DL/2026-27/028

Summary of Deadlines:

Scope of work

Supplying of Interactive Flat Panel Display (IFPD) with Technical Specifications listed at Annexure-I.2 of the RFP. - The quantity of PAN India IFPD required in FY 26-27 will depend on project requirements. However, initial tentative requirement is of 15 Units in Karntaka, Final Quantity to be clarified after financial bid opening of technically qualified bidders. - Sample/s to be sent to the notified location in Delhi along with submission of the Technical Bid, or Demo at facility of Bidder/OEM or virtually – (Applicable for Shortlisted vendors only). - Rate/Contract Validity to be valid until 31st March 2027.

- Delivery location: PAN India

- Delivery Timeline: 15-20 Days from Receipt of Advance; Damaged units during the transport will not be accepted and to be replaced by the supplier within 7 working days of notification. Proposal Requirements – Technical & Financial: The technical proposal should cover at least below areas:

Applicant eligibility requirement(s):

- The bidder organization should be registered as a legal entity for carrying business in India. In addition, the bidder shall have all kinds of necessary licenses and permission for work related requirements. - The bidder must preferably have previous relevant experience in the area of the requirement/supply. - This bidder must be an OEMs (Original Equipment Manufacturer) & Brand Owners, authorized dealers, traders and resellers.

Technical Requirements:

The bidder should provide information on overall qualifications, including: - Profile of organization - Past experience, clients handled and completed assignments in the same field. - Services and support available post-delivery and Turnaround time - Only for-profit entities can apply. Nonprofit entities (NGO) are not eligible to apply under this bid. Attachments/ Enclosures for Technical Bid: Bid must be submitted in English language only and should contain the following: - Covering letter with reference to all enclosures or attachments. - Copy of registration documents/ certificate and most recent renewal as a legal entity. - License or permission if any for doing business - Copy of Authorized dealership issued by the company (if any) - Copy of valid PAN - Copy of valid GST Registration. - Copy of MSME registration certificate (if registered) - Copies of last 3 (three) years of ITR. - All other documents as mentioned in this RFP document. - Cover letter (Annexure I), General Information (Annexure I.1), Technical Bid (Annexure I.2)

AIFT Contact:

Any communication must be sent to: PROCUREMENT@AIF.ORG while mentioning ref of bid as Ref: AIFT/RFP/DL/2026-27/028

To download the full ToR, click here: RFP: Interactive Panel PAN India Supply FY 26-27