RFP - Engagement of Agency for Rain Water Harvesting (on turnkey basis)

Engagement of Agency for Rain Water Harvesting (on turnkey basis)

Ref: AIFT/RFP/DL/2026-27/019

I. Summary of Deadlines:

Release of Request for Proposal 27th August 2026 Pre-bid Meeting (Online) Date

2nd September 2026 (13: 00 Hrs IST)

Pre-Bid Link for Registration:

https: //forms.gle/DyzvoX8hg8KNPz5A7

Bid Submission Closing Date

6th September 2026 (till Midnight 12: 00AM)

Technical Bid Submission Link

https: //forms.gle/itz2Qj8WeS5Ty9S56

Financial Bid Submission Link

https: //forms.gle/FXZQVbgYCkkrSdp7A

Technical Bid Opening 7th September 2026 Financial Bid Opening 9th September 2026 Tentative Finalization of Contract To be intimated to the awardee only Please note that The American India Foundation Trust (AIFT) reserves the right to modify this schedule as needed. All prospective bidders who have confirmed interest by the due date as above, will be notified of any changes simultaneously by email. This bid is not open for NGOs, Trust and Section 8 Companies.

Scope of work

The selected bidder shall be providing end to end services in setting up 5 Rain Water Harvesting (RWH) Structures for recharge of ground water in Gautam Budh Nagar (2), Gurugram (1) and Pune (2) as per below details Project Overview The selected bidder shall provide end-to-end services for the design, construction, and commissioning of Rainwater Harvesting (RWH) systems. The project aims to demonstrate climate resilience by transforming the campuses into "Water-Smart" sites through sustainable groundwater recharge and serving as a demonstrable tool for learning of students on water conservation and management. Proposal Requirements – Technical & Financial: The technical proposal should cover at least below areas:

A. Applicant eligibility requirement(s):

• The bidder organization should be registered as a legal entity for carrying business in India. In addition, the bidder shall have all kinds of necessary licenses and permission for work related requirements.
• The bidder must preferably have previous relevant experience in the area of the requirement/supply.

B. Technical Requirements:

The bidder should provide information on overall qualifications, including:

• Profile of organization
• Past experience, clients handled and completed assignments in the same field.
• Services and support available post-delivery of services and Turnaround time
• Only for-profit entities can apply. Nonprofit entities (NGO) are not eligible to apply under this bid.

C. Attachments/ Enclosures for Technical Bid: Bid must be submitted in English language only and should contain the following:

• Covering letter with reference to all enclosures or attachments.
• Copy of registration documents/ certificate and most recent renewal as a legal entity.
• License or permission if any for doing business
• Copy of Authorized dealership issued by the company (if any)
• Copy of valid PAN
• Copy of valid GST Registration.
• Copy of MSME registration certificate (if registered)
• Copies of last 3 (three) years of ITR.
• All other documents as mentioned in this RFP document.

D. Financial Bid Cover letter (Annexure I), General Information (Annexure I.1), Technical Bid (Annexure I.2) It is to be submitted separately as per Annexure II. No conditional price is to be quoted.

AIFT Contact:

Any communication must be sent to: [contact details removed] while mentioning ref of bid as Ref: AIFT/RFP/DL/2026-27/019

To download the full ToR, click here: Engagement of Agency for Rain Water Harvesting (on turnkey basis)

Organisation: American India Foundation Trust (AIF)

Listed on the SAMS-STC social-sector RFP board.