Request for proposal (RFP) for Portal/Website Development/BSM Technology & Physical infrastructure setup for Sanjeevani -2026

Request for proposal (RFP) for Portal/Website Development/BSM Technology & Physical infrastructure setup for Sanjeevani -2026

SERVICES EXPORT PROMOTION COUNCIL Set up by Ministry of Commerce and Industry, Government of India, 417, 4TH FLOOR, PRIME TOWERS, PLOT NO. 79 & 80, Pocket F, Okhla Phase I, New Delhi-110020. Phone: [contact details removed] Web: www.servicesepc.org 12th February, 2026 TENDER NOTICE Subject Tender Reference No.: SEPC\Tender\Sanjeevani\2025-26\01 Tender for Portal/Website Development/BSM Technology & Physical infrastructure setup for Sanjeevani -2026 An International Event on Medical Tourism. Services Export Promotion Council (SEPC) invites sealed bids from reputed & experienced Indian agencies for Portal/Website Development Event on Healthcare and Wellness infrastructure, and on-ground technical support for SANJEEVANI -2026 – An International Event on Medical Tourism. SANJEEVANI 2026 is being organised by SEPC, Event SANJEEVANI 2026 – An International Event on Healthcare and Wellness is scheduled to be held from 26th –28th March 2026 | Chennai, Tamil Nadu. “Detailed Scope of Work, Deliverables, Eligibility Criteria, and Terms Conditions” are mentioned below. Tender Submission Guidelines: Interested bidders may submit their bids in hard copy only, in a properly sealed envelope and the envelope should be clearly superscribed: “Tender for Portal/Website Development & BSM Technology Support for SANJEEVANI 2026” Services Export Promotion Council (SEPC), DPT 417, 4TH FLOOR, PRIME TOWERS, PLOT NO. 79 &80, Pocket F, Okhla Phase I, New Delhi-110020 invites bids from reputed India agencies (Professional Website/portal development agencies) for the Portal Development for our upcoming event SANJEEVANI 2026 – An International Event on Medical Tourism) 1. Introduction Project Title - Sanjeevani 2026 Website/Portal Development Organization - Services Export Promotion Council Tender Reference Number - SEPC\Tender\Sanjeevani\2025-26\01 Date of Issue - 12th February, 2026 2. Objective The objective of this project is to develop a comprehensive web portal for Sanjeevani 2026, aimed at providing seamless registration page, B2B (Pre-Event Meeting Schedule) /Data management & Physical Infrastructure setup, etc. 3. Scope of Work: - A. Development of Microsite • Landing Page • Registration for Buyers + Exhibitors + Visitor • Mechanism of Proforma Invoice for Exhibitors • Admin - Approval mechanism for Organizers • Stall booking mechanism • Database Management • Payment Integration B. BSM Software • Mechanism for Appointment scheduling • Meeting & Profile • Feedback mechanism • Meeting Tracking & MIS • Post event MIS reports C. Infrastructure & Hardware Support • Supply and deployment of 50 tablets for buyers and sellers. • Printers and allied peripherals. • Display panel as per venue dimension. • Central servers and structured cabling. • Power backup systems and accessories for uninterrupted operations. D. Network & Connectivity • Design and deployment of optimized network architecture to manage peak loads. • Reliable internet connectivity with on-site monitoring. • Zero-downtime assurance during event hours. E. Technical On-Ground Support • Complete deployment, testing, live operations, and dismantling. • Dedicated on-site technical team for real-time troubleshooting. • Helpdesk support for delegates and organizers. • Overall coordination with SEPC and venue authorities. F. Reporting & Data Analytics • Post-event analytical reports covering: - Total number of B2B meetings conducted. - Buyer and seller participation statistics. - Engagement and utilization metrics. • Exportable dashboards and reports for SEPC 4. Deliverables: The successful bidder shall deliver the following: • Design mock-ups and wireframes. • Functional prototype for approval. • Fully functional and tested Sanjeevani-2026 portal/website and BSM platform. • Admin and user manuals. • Technical documentation and source code. • Training sessions for SEPC officials/staff. • Post-event reports and data handover 5. Eligibility Criteria: Bidders are required to submit self-attested copies of the following: • Certificate of Incorporation/Registration (Company/ LLP/Partnership/ Proprietorship). • Valid GST Registration Certificate. • PAN Card of the Company/Firm. • Documentary proof of minimum 5 years’ experience in portal/website platform. development • (Work orders/completion certificates/contracts) • Details of similar projects executed during the last 5 years, preferably related to: • Event portals. • Buyer–Seller Meet (BSM) platforms. • Large-scale registration or meeting management systems. • Client completion certificates or satisfactory performance certificates. • Company profile including details of key technical personnel proposed for the project. • Certificate from a Chartered Accountant indicating financial soundness. • Client References, details of at least three (3) previous clients. • Documentary proof of office located in Delhi/NCR • Self-declaration on company letterhead confirming: • Information provided is true and correct. • The bidder has not been blacklisted by any Government/PSU /Autonomous body. • Acceptance of tender terms and conditions, duly signed and stamped. - References of at least 3 previous clients. • The bidder should have valid GST Registration • The bidder should have an office in Delhi/NCR. 6. Tender Submission Guidelines • Interested parties may send their bids in properly sealed envelope addressed to the Services Export Promotion Council, 417, 4TH FLOOR, PRIME TOWERS, PLOT NO. 79 &80, Pocket F, Okhla Phase I, New Delhi -110020, latest by 1700 Hours (05:00 PM) on 19th February 2026. • “Tender for providing portal development” should be clearly written on the cover of the bid envelope. • Include a detailed company profile, technical proposal, financial proposal, and project plan. 7. Evaluation Criteria • Technical expertise and approach: 40% • Cost-effectiveness: 30% • Timeline and deliverables: 20% • Past experience and client references: 10% 8. Terms & Conditions: • Only sealed hard-copy bids will be

Issued by Services Export Promotion Council (SEPC), India.