Project management TA for 4 years

Dear Manuv, I would like to submit the information for the Expression of Interest (EOI) for the Technical Assistance TA Project Management.

Terms of Reference and Scope of Services

Project

LAO PDR: Improving Frontline Worker Performance in Education and Health Project

Title Procurement Consultant

Duration 12 months with possibility of extensions

Reporting to Report to Project Manager, Project Director of the Frontline Project: Improving Frontline Worker Performance in Education and Health, DPF, DHP, HPC, Ministry of Health

Background

The Government of Lao PDR (GoL) has secured an International Development Association (IDA) credit of US$35 million from the World Bank to implement the Improving Frontline Workers Performance in Education and Health Project (P507442). The project aims to strengthen human capital by enhancing the performance and management of frontline workers in education and health sectors. It is aligned with the World Bank’s Country Partnership Framework (2023–2026) and national strategies, including the National Human Resources for Health Development Strategy and reforms under the Ministry of Home Affairs (MOHA). The project is expected to be approved on January 15, 2026 , and close on January 15, 2031.

PDO: To enhance the performance of pre- and primary education and health frontline workers in Lao PDR. The project has four components:

Component 1:

Improving Pre- and Primary Education Frontline Workers Performance and Management (US$15 million TBC)

Component 2:

Improving Health Frontline Workers Performance and Management (US$15 million TBC)

Component 3:

Cross-cutting support for frontline worker management (MOHA)

Component 4:

Project management and implementation arrangement (US$ 2 million TBC)

Scope of Work

Under the guidance and supervision of Project Manager, the Procurement Consultant supports development and updating of the procurement strategy and procurement plan; carry out the procurement processes of goods, consultancies, works, and non-consultancy services and contract management for component 2 of the Improving Frontline Worker Performance in Education and Health Project, and maintains the procurement plan and inventory systems in full conformity with the procedures, rules and guidelines of the Ministry of Health (MOH), Ministry of Finance (MOF), and the World Bank’s Procurement Regulations.

Responsibilities

Assist the Project Manager in updating the Project Procurement Strategy for Development (PPSD); Ensures that procurement plan is regularly updated as required to reflect the project needs and in line with the requirements from the World Bank; Liaise and coordinate with stakeholders, relevant divisions, departments, and agencies, including donors, to support effective procurement implementation. Undertakes procurement of the project in accordance with the legal agreement between the Government and the World Bank and the World Bank’s Procurement Regulations; Ensure the timely and regular provision of procurement information to the project management team to support decision-making at all levels. Ensure the accuracy of all procurement documents, including posting procurement notices, developing terms of reference, technical specifications and performance indicators by coordinating with the implementing agencies for the inputs, placing advertisements, and inviting Expressions of Interest for services required by the project. Prepare bidding documents, including letters of invitation, descriptions of goods/equipment to be procured, and packaging of items for procurement. Arranges dispatch of documents to prospective suppliers after receipt of concurrence/approval from IDA as required; Maintains the list and contact details of all consultancy firms and individuals that have provided an expression of interest, received invitations for quotation and/or bidding documents; Prepares necessary documentation for the MOH Procurement Committee review meetings, which involves ensuring the completeness of all documentation received from bidders/suppliers, checking references and referees provided by bidders/suppliers, and the preparation of comparative sheets; Prepares evaluation reports for consultancies, certifies and validates the bid evaluation report, and ensures that the Financial Manager and the Project Manager validate the reports prior to their review by IDA as necessary, and before contract preparation; Recommends the award of contracts and ensures the approval and endorsement of contracts by the responsible authorities; Maintains the confidentiality of all procurement processes and documents prior to the award of contracts, or the raising of purchase orders; Manage and ensure that all procurement activities are properly processed in the Bank’s STEP system and all relevant procurement information and documents are properly uploaded and recorded in this system in a timely manner. Monitors and supervises the performance of contracts according to the terms and conditions of contract; Managing the procurement filing/record and tracking form system in the office in a systematic and retrievable manner; Prepares quarterly procurement plans for goods and works which are to be submitted a month in advance to the Project Manager; Prepares monthly and quarterly procurement reports and ad hoc procurement reports as requested; Prepare and submit a monthly activity progress report to the Project Manager against the procurement work plan. Provide training and on-the-job training for procurement management to MOH staff and provincial and district-level personnel. Coordinate, plan, procure, and monitor procurement tasks related to health products, including but not limited to:

Liaise with relevant departments to develop an annual supply plan for health products, ensuring timely delivery and mitigating the risk of stock-outs. Support the finance team in financial planning to ensure it aligns with procurement schedules and that funds are available when payments are