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Procurement of Conference Facility

Issued by STATE DEPARTMENT FOR FOREIGN AFFAIRS · via Kenya — e-GP (egpkenya.go.ke)

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Published
13 Oct 2026
Closes
19 Oct 2026, 07:00 UTC
Bid opening
19 Oct 2026, 07:10 UTC
Reference
SDFA/745/RFQ/0009/2026-27
Location
Kenya
Sector
Sports, Recreation & Events
Type
services

At a glance

STATE DEPARTMENT FOR FOREIGN AFFAIRS in Kenya has published a request for quotations in sports, recreation & events: “Procurement of Conference Facility”. Submissions close on 19 October 2026, 6 days from today. Quote reference SDFA/745/RFQ/0009/2026-27 in any correspondence with the buyer. FreeTender has recorded 11 notices from this buyer since 2026, 11 of them currently open. There are 116 open sports, recreation & events notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

PROCUREMENT OF CONFERENCE FACILITY

Tender number: SDFA/745/RFQ/0009/2026-27

Procuring entity: STATE DEPARTMENT FOR FOREIGN AFFAIRS

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 91 days

Clarifications until: 14 Oct 2026 14:00 (Nairobi time)

Published: 13 Oct 2026 16:00 (Nairobi time)

Closing: 19 Oct 2026 10:00 (Nairobi time)

Bid opening: 19 Oct 2026 10:10 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID BUSINESS TRADING LICENSE - CERTIFICATE OF INCORPORATION OR BUSINESS REGISTRATION CERTIFICATE - VALID TAX COMPLIANCE - KRA PIN CERTIFICATE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 9011160101 CONFERENCE SERVICES PROVISION OF CONFERENCE FACILIRY EACH 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 11 notices from STATE DEPARTMENT FOR FOREIGN AFFAIRS, going back to October 2026 — 11 of them still open. They buy mostly in Transport & Logistics, Sports, Recreation & Events and Media, Printing & Advertising. There are 116 open Sports, Recreation & Events tenders in Kenya. This one closes in 6 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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