Partitioning ZDSP offices

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP) REQUEST FOR QUOTATIONS FOR SMALL WORKS

PROJECT ID: P178492

DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS FOR THE ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP)

RFQ Reference No.: ZM-MLGRD-568070-CW-RFQ

Date of Issue: 1 October, 2026

Deadline for Submission of Quotations: 20th October, 2026

SECTION I – REQUEST FOR QUOTATIONS

The Government of the Republic of Zambia, through the Ministry of Local Government and Rural Development (MLGRD) , is implementing the Zambia Devolution Support Programme (ZDSP) with support from the World Bank. The Ministry intends to procure the Design, Supply and Installation of Office Partitions and Associated Office Works for the Zambia Devolution Support Programme (ZDSP) . You are hereby invited to submit a quotation for the execution and completion of the Works described in this Request for Quotations. The Works generally comprise the assessment and measurement of the existing office space, preparation of partitioning layouts/designs, supply and installation of partition systems, associated electrical and finishing works, and making good of affected areas.

The Works shall be executed at:

Ministry of Local Government and Rural Development / Zambia Devolution Support Programme offices, 6th Floor. The Contractor shall be responsible for verifying site conditions and measurements before submitting its quotation.

1. Site Visit

Interested firms are encouraged to undertake a site visit to inspect the proposed work areas and familiarize themselves with the existing conditions. The site visit shall be held on:

Date: 12th October, 2026

Time: 10:00hours

Venue: Ministry of Local Government and Rural Development

The cost of the site visit shall be borne by the prospective Contractor. Any clarification arising from the site visit shall be submitted to the Procuring Entity in writing.

2. Submission of Quotations

Quotations shall be submitted to:

The Head Procurement/Procurement Specialist Zambia Devolution Support Programme Ministry of Local Government and Rural Development Lusaka, Zambia

Email: [contact details removed]

The quotation must be clearly marked:

"QUOTATION – DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS – ZDSP – RFQ No. [INSERT]" Quotations must be received no later than:20th October, 2026 at 14:00 hours, Central African Time (CAT). Late quotations shall not be considered.

SECTION II – INSTRUCTIONS TO QUOTERS

1. Scope of Works

The Contractor shall undertake the design, supply, installation and completion of office partitioning and associated works as specified in this RFQ. The Works shall include, but shall not necessarily be limited to: Site inspection and verification of dimensions; Preparation of proposed partitioning layout/design; Supply and installation of office partition systems; Supply and installation of doors and associated hardware; Electrical modifications necessitated by the partitioning works; Relocation or adjustment of lighting points, switches and sockets, where required; Data/telephone point adjustments, where required; Ceiling and floor interface works; Painting and finishing; Making good of surfaces affected by the Works; Removal and disposal of construction waste; Cleaning of the work area upon completion; Testing and commissioning of relevant installations; and Rectification of defects identified during inspection and within the applicable defects liability period.

The Contractor shall provide all labour, supervision, materials, tools, equipment, transport and other resources necessary for satisfactory completion of the Works.

2. Design Responsibility

The Contractor shall verify the existing site conditions and dimensions before commencing the Works. Where drawings or layouts are provided by the Client, these shall be treated as indicative unless expressly stated otherwise. The Contractor shall identify any discrepancies affecting the execution of the Works. The Contractor shall submit the proposed partitioning layout/design to the Client for approval before commencing installation. No material alteration to the approved design shall be undertaken without prior written approval from the Client.

3. Specifications and Standards

All materials and workmanship shall be of good quality and fit for purpose and shall comply with applicable Zambian standards and regulations. Where applicable, materials and installations shall comply with relevant international standards and manufacturers' specifications. The Contractor shall ensure that all electrical works are undertaken by suitably qualified personnel and comply with applicable electrical safety requirements.

SECTION III – TECHNICAL REQUIREMENTS

1. Office Partitioning

Unless otherwise approved by the Client, partitions should generally comprise a durable commercial-grade office partition system suitable for an institutional office environment.

The partition system may comprise:

Aluminium, steel or other approved framing; Appropriate partition boards/panels; Acoustic insulation where required; Glazed panels where specified; Appropriate skirting and trims; Doors and frames; Door furniture and locks; and Finishing accessories.

The Contractor shall propose the specific partition system and materials in its quotation.

The proposed system shall be:

Durable; Easy to maintain; Suitable for office use; Neat and professionally finished; Compatible with the existing building; Stable and secure; and Suitable for the expected level of use.

2. Doors

Doors shall be commercial-grade and suitable for office use.

Each door shall include, as applicable:

Door leaf; Frame; Hinges; Lockset; Handles; Door stops; and Other necessary hardware.

The Contractor shall provide a consistent and professional finish.

3. Electrical Works

Where partitioning affects existing electrical installations, the Contractor shall: Relocate or extend electrical points as req