OHK funding 25-26 Project Audit

Terms of Reference

OHK funding 25-26 Project Audit 1.Background Oxfam operates as a confederation, which is a decentralized network of independent organizations (affiliates) working together under a shared mission and brand. It is an international confederation of 23 organizations working across 77 countries as part of a global movement to create a future free from poverty and injustice. Oxfam operates under the “One Oxfam Model,” which defines the different roles and responsibilities of Executive Affiliates (EA), Partner Affiliates (PA), Oxfam International (OI), Regional Platforms, and country offices to strengthen coordination and collaboration across the confederation. As part of this model, Regional Platforms has been established in different regions, including the Asia Regional Platform, to serve as hubs for strategic leadership, joint programming, advocacy, management, and accountability within the region. These platforms enable affiliates to pool resources and expertise for greater regional impact. The Regional Platform itself is not physically registered and receives business operational support from different Executive Affiliates (EAs) with an objective to bring regional platform operations under one consolidated budget, monitoring framework, and financial management system that allows effective tracking of budget against expenditure. The role of the Regional Platform is primarily focused on strategic leadership, management, coordination, accountability, and regional impact and program implementation. Funding for the Regional Platform is generally supported through core funds and pooled funds contributed by different Partner Affiliates (PAs) and restricted grants from external donors. In Asia, the Asia Regional Platform provides strategic leadership, management, and accountability support across the region, while Oxfam GB serves as the regional business service provider for the Asia Regional Platform. Under the pooled fund mechanism, Partner Affiliates contribute annual funding allocations to support the mission and vision of the Regional Platform. OHK is one of the Partner Affiliates contributing annual funding support to the Asia Regional Platform. As stipulated in the agreement between the Asia Regional Platform and OHK, the Asia Regional Platform intends to engage the services of an independent external audit firm to conduct the audit of OHK funding for FY 2025–2026.

2. Details of the project

Under OHK FY 25-26 funding there are 2 projects that require project audit to be conducted, and the details are as follows: Project I

Project Title: Asia Humanitarian Programme

Donor: Discretionary funding from Oxfam Hongkong

Project Period: 1 August 2025 to 31 August 2026

Audit Assignment Period: Estimated date of Audit: 1 January 2027- 28 February 2027

Place of Assignment: Remote Based with desk review. Field Review may not be applicable as the expenses incurred are in different countries and Asia Regional Platform

Program Budget: USD 120,000

Implementing partners: Asia Regional Platform

Country: Across Asia countries where Oxfam has presence Like Across Asia countries where Oxfam has presence like Philippines, Bangladesh, Indonesia, Thailand, Nepal, Timor Leste, Myanmar Project II

Project Title: Asia Project: Capacity Building for Impact Measurement, Business development and Advocacy

Donor: Discretionary funding from Oxfam Hongkong

Project Period: 20 Dec 2025 to 31 Dec 2026

Audit Assignment Period: Estimated date of Audit: 1 January 2027- 28 February 2027

Place of Assignment: Remote Based with desk review. Field Review may not be applicable as the expenses incurred are in different countries and Asia Regional Platform

Program Budget: USD 140,000

Implementing partners: Asia Regional Platform

Country: Across Asia countries where Oxfam has presence like Philippines, Bangladesh, Thailand, Nepal, Timor Leste, Myanmar, India

3. Objectives of the audit

Oxfam Asia Regional Platform seeks to engage - an Independent, External, and Qualified Auditor to conduct an audit of the above-described programs. The audit will be carried out in accordance with International Standards on Auditing (ISA) issued by International Auditing and Assurance Standards Board (IAASB). The primary objective of the audit is to provide an independent opinion on whether: - Project funds have been used solely for their intended purposes. - The financial statements present a true and fair view of the projects financial position, including actual expenditure incurred, and the revenues received - All expenditures are adequately supported by required documentation. - The project has complied with donor agreements, applicable laws, and relevant organizational policies & procedures. - Internal controls and financial management systems are adequate and operating effectively. In addition, the Auditor is required to prepare a Management Letter highlighting any identified weaknesses and providing recommendations based on audit findings

4. Scope of the Audit

The audit will include but not be limited to: - Examination of the project’s financial statements in accordance with international Standards on Auditing or an equivalent nationally recognized standard. - Review and verification of total income received, and expenditure incurred under the project. - Assessment of expenditure against approved budget and donor agreements. - Evaluation of the accuracy, completeness and reliability of accounting records. - Verification of compliance with donor requirements, grant agreements and reporting obligations. - Review of procurement processes and related supporting documents. - Assessment of compliance with applicable tax laws and statutory requirements. - Review of payroll and staff-related costs charged to the project. - Evaluation of the adequacy and effectiveness of internal control and financial management systems. - Identification of any weaknesses, risks, or gaps in internal controls and compliance mechanisms. - Conduct sample-based