NEC-HVAC System Preventive Maintenance (PMSC) — Maint/Repair/Rebuild of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment

STATE, DEPARTMENT OF · STATE, DEPARTMENT OF · U.S. EMBASSY PANAMA CITY is soliciting NEC-HVAC System Preventive Maintenance (PMSC) — Maint/Repair/Rebuild of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment. Solicitation number 19PM0726Q0027. Classified under NAICS 236220 — Commercial and Institutional Building Construction. Product/service code J041 — MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT. Place of performance: PA-8, USA. Responses are due by 14 September 2026 19:00 UTC. Posted on SAM.gov, the US federal contract opportunities system; registration is required to bid.

Dear Prospective Quoter:

Subject: Request for Quotations number 19PM0726Q0027

Enclosed is a Request for Quotations (RFQ) for NEC-HVAC System Preventive Maintenance (PMSC).  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by September 14th, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to [contact details removed]. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, The schedule

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. If there are any questions regarding this solicitation please submit it in writing by COB September 2nd, 2026, 12:00p.m. [local time] by sending an email to:  [contact details removed] All answers will be posted on the SAM.gov.