Motor Vehicle Insurance

MOTOR VEHICLE INSURANCE

Tender number: NEPADAPRM/1087/0003/2026-27

Procuring entity: NEPAD / APRM KENYA SECRETARIAT

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 05 Oct 2026 10:00 (Nairobi time)

Published: 03 Oct 2026 15:00 (Nairobi time)

Closing: 14 Oct 2026 12:00 (Nairobi time)

Bid opening: 14 Oct 2026 12:15 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - VALID KRA PIN CERTIFICATE - VALID TAX COMPLIANCE CERTIFICATE - CR12 FORM - VALID IRA CERTIFICATE - CERTIFICATE OF INCORPORATION - VALID TRADING LICENCE - SECTION IV- TENDERING FORMS TENDERER DECLARATIONS : FORM OF TENDER Table Header : - TENDERER DECLARATION Supplier response A) NO RESERVATIONS: WE HAVE EXAMINED AND HAVE NO RESERVATIONS TO THE TENDERING DOCUMENT, INCLUDING ADDENDA ISSUED IN ACCORDANCE WITH INSTRUCTIONS TO TENDERERS (ITT 6.1); b) Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITT 4; C) TENDER/PROPOSAL-SECURING DECLARATION: WE HAVE NOT BEEN SUSPENDED NOR DECLARED INELIGIBLE BY THE PROCURING ENTITY BASED ON EXECUTION OF A TENDER-SECURING DECLARATION. OR PROPOSAL-SECURING DECLARATION IN KENYA IN ACCORDANCE WITH ITT 16.1 d) Conformity: We offer to supply in conformity with the Tendering document and in accordance with the Delivery Schedules specified in the Schedule of Requirements. E) TENDER VALIDITY PERIOD: OUR TENDER SHALL BE VALID FOR THE PERIOD SPECIFIED IN TDS 16.1 (AS AMENDED, IF APPLICABLE) FROM THE DATE FIXED FOR THE TENDER SUBMISSION DEADLINE SPECIFIED IN TDS 19.1 (AS AMENDED, IF APPLICABLE), AND IT SHALL REMAIN BINDING UPON US AND MAY BE ACCEPTED AT ANY TIME BEFORE THE EXPIRATION OF THAT PERIOD; f) Performance Security: If our Tender is accepted, we commit to obtain a performance security in accordance with the Tender document; g) One Tender per tenderer: We are not submitting any other Tender(s) as an individual tenderer, and we are not participating in any other Tender(s) as a Joint Venture member, or as a subcontractor, and meet the requirements of ITT 4.5, other than alternative Tenders submitted in accordance with ITT 4.5 h) Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension by the procuring entity or a debarment imposed by the Public Procurement Regulatory Authority. Further, we are not ineligible under the Kenya laws or official regulations or pursuant to a decision of International organizations to which Kenya is a member; i) Binding Contract: We understand that this Tender, together with your written acceptance thereof included in your Letter of Award, shall not constitute a binding contract between us, until a formal contract is prepared and executed; j) Procuring Entity Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Tender, the Best Evaluated Tender or any other Tender that you may receive; k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption. Further, we confirm that we have read and understood the full content and scope of fraud and corruption as informed in “Appendix 1- Fraud and Corruption” . l) Code of Ethical Conduct: We have read and understood the contents of the Code of Ethics for persons participating in Public Procurement and Asset Disposal and my responsibilities under the Code and we commit to abide by the provisions of the Code of Ethics copy available from www.ppra.go.ke during the procurement process and the execution of any resulting contract; m) Anti-competitive and Collusive practices: We hereby certify and confirm that the tender is genuine, non-collusive and made with the intention of accepting the contract if awarded. We have arrived at the Tender independently without consultation, communication, agreement or arrangement with, any competitor on but not limited to prices; methods, factors or formulas used to calculate prices; the intention or decision to submit, or not to submit, a tender; or the submission of a tender which does not meet the specifications of the request for Tenders except as disclosed in the Tenderer’s Eligibility - Confidential Business Questionnaire. Further, we confirm that the terms of the Tender have not been, and will not be, knowingly disclosed by the Tenderer, directly or indirectly to any competitor, prior to the date and time of the official tender opening, or of the awarding of the Contract, whichever comes first, unless otherwise required by law or as specifically disclosed above.; n) Beneficial Ownership Information: We commit to provide to the procuring entity the Beneficial Ownership Information in conformity with the Beneficial Ownership Disclosure Form upon receipt of notification of intention to enter into a contract in the event we are the successful tenderer in this subject procurement proceeding; o) We, the Tenderer, have duly completed, signed and stamped the following Forms as part of our Tender: i) Tenderer’s Eligibility & Confidential Business Questionnaire ii) Self-Declaration of the Tenderer (FORM SD 1 & SD 2) p) We undertake, if our tender is accepted, to commence the provision of the services as soon as is reasonably possible after the receipt of the execution of the contract, and to complete the whole of the Contract within the time stated in the Special Conditions of Contract. q) Conformity: We offer to provide the Insurance Services in conformity with the tendering document of the following: [insert the list of items tendered for and a brief description of the Insurance Services]; Table Footer : - SCHEDULE OF TENDERED ITEMS AND PREMIUMS : FORM OF TENDER Table Header : - NO OF ITEM TO BE INSURED CLASS OF INSURANCE SUM INSURED TOTAL ANNUAL INSURANCE PREMIUM (YEAR 1) TOTAL ANNUAL INSURANCE PREMIUM (YEAR 2) TOTAL ANNUAL INSURANCE PREMIUM (YEAR 3) 5 Table Footer : - OPTION 2 TENDER PRICE (MULTIPLE LOTS): : FORM OF TENDER Table Header : - LOT NO/DESCRIPTION CURRENCY TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES 2 TOTAL PRICE IN FIGURES=TOTAL(TOTAL PRICE IN FIGURES) COMMISSIONS, FEES AND GRATUITIES : FORM OF TENDER Table Header : - NAME OF RECIPIENT ADDRESS REASONS AMOUNT Table Footer : (IF NONE HAS BEEN PAID OR IS TO BE PAID, INDICATE “NONE.”) [DELETE IF NOT APPROPRIATE, OR AMEND TO SUIT] NB: THERE SHALL BE NO PAYMENT OF COMMISSIONS OR FEES IN INSTANCES WHERE BUSINESS IS PLACED DIRECTLY WITH THE UNDERWRITER. STATE-OWNED ENTERPRISE OR INSTITUTION : FORM OF TENDER Table Header : - STATEMENT TENDERER'S RESPONSE WE ARE NOT A STATE-OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.1 & 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Table Header : - STATEMENT TENDERER RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TENDERER'S DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : TENDERER IS INSTRUCTED TO COMPLETE THE PARTICULARS REQUIRED IN THIS FORM, ONE FORM FOR EACH ENTITY IF TENDERER IS A JV. TENDERER IS FURTHER REMINDED THAT IT IS AN OFFENCE TO GIVE FALSE INFORMATION ON THIS FORM TENDERER'S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION TENDERER’S YEAR OF REGISTRATION TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : THE TENDERER SHALL FILL IN THIS FORM IN ACCORDANCE WITH THE INSTRUCTIONS INDICATED BELOW. NO ALTERATIONS TO ITS FORMAT SHALL BE PERMITTED AND NO SUBSTITUTIONS SHALL BE ACCEPTED JV'S DETAILS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - TENDERER/JV NAME LEGAL NAME OF EACH MEMBER INCASE OF JV TENDERER'S/JV MEMBER'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION TENDERER'S/JV MEMBER'S YEAR OF REGISTRATION TENDERER'S/JV MEMBER'S LEGAL ADDRESS IN THE COUNTRY OF REGISTRATION Table Footer : - TENDERER'S/JV MEMBER'S AUTHORISED REPRESENTATIVE INFORMATION : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - NAME ADDRESS TELEPHONE NO. EMAIL Table Footer : - COPIES OF ORIGINAL DOCUMENTS ATTACHED : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : TENDERERS ARE REQUIRED TO ATTACH COPIES OF THE FOLLOWING DOCUMENTS DESCRIPTION TENDERER'S RESPONSE A) FOR KENYAN TENDERERS A CURRENT TAX COMPLIANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 4 B) ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 4. C) IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 4. D) IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 4 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY E) INCLUDED ARE THE ORGANIZATIONAL CHART AND A LIST OF BOARD OF DIRECTORS F) PROVIDE EVIDENCE OF REGISTRATION BY INSURANCE REGULATORY AUTHORITY IN ACCORDANCE WITH IIT 4 Table Footer : - A) SOLE PROPRIETOR, : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : PROVIDE THE FOLLOWING DETAILS NAME IN FULL AGE NATIONALITY CITIZENSHIP Table Footer : - (B) PARTNERSHIP : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : PROVIDE THE FOLLOWING DETAILS. SERIAL NUMBER (S/NO) NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : PROVIDE THE FOLLOWING DETAILS. PRIVATE OR PUBLIC COMPANY STATE THE NOMINAL CAPITAL KENYA SHILLINGS STATE ISSUED CAPITAL KENYA SHILLINGS Table Footer : - DETAILS OF DIRECTORS : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : GIVE DETAILS OF DIRECTORS AS FOLLOWS NAMES OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - DISCLOSURE OF INTEREST- INTEREST OF THE FIRM IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY PERSON(S) IN THE PROCURING ENTITY WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : IF YES, PROVIDE DETAILS AS FOLLOWS RELATIONSHIP WITH TENDERER IN THE PROCURING ENTITY : CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.