Managed Payroll Services for Multi Academy Trust
Issued by BROAD HORIZONS EDUCATION TRUST · via UK Find a Tender Service
- Published
- 11 Sept 2026
- Value
- GBP 2,50,000
- Reference
- BHET01
- Location
- United Kingdom
- Type
- services
Details
Broad Horizons Education Trust is currently exploring options for the future provision of its payroll services commencing in September 2027. The Trust currently has an estimated headcount of 1408 employees across 18 sites/academies, processed on a monthly pay cycle. The purpose of this Request for Information is to engage with potential suppliers prior to any formal procurement to: Inform our procurement strategy, scope, and specification. Gauge market interest, capacity, and capabilities. Understand standard market pricing models, implementation timelines, and risk mitigation strategies. The primary objectives of this engagement are to: Gauge current market interest, capacity, and capabilities across service delivery models Seek supplier feedback to refine and finalize the procurement strategy, technical specification, and performance KPIs. Understand commercial and pricing models. Inform system integration requirements to ensure a successful go-live for September 2027.
Key operational requirements include:
Full and seamless transition Full management processing of monthly payrolls. Comprehensive public sector pension scheme administration, returns, and compliance-specifically Teachers' Pensions Scheme (TPS) and Local Government Pension Scheme (LGPS) Pay scales - To be able to cope with Teaching pay scales, support staff pay scale, apprenticeships plus off-scale pay grades where needed Pay awards and increments To be able to apply pay awards to current staff automatically For back pay to be automatically calculated To be able to chose to backdated pay awards to some leavers To be able to apply increments at different dates for some staff To be able to apply 'No Increment' for specific contracts Integration capability with existing HR and Finance systems and simple data input Integration with MIS - currently Arbor - to provide a 'single source of truth' from which reports and data flows Access for Employees - To efficiently be able to download payslips, P60s etc. To efficiently be able to update personal details, including bank account details Knowledge and experience working with MATs in the education sector. Please email procurement@bhetrust.co.uk for further details and a questionnaire.
This notice has closed — what to do next
Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission. Always verify the details on the official source.
- Confirm the closing date and submission window on the official portal before you start preparing your bid.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.
Verify & apply on the official portal →