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Accepting bidsrfqKenya

Maintenance of Server Room Air Conditioner

Issued by KENYA COPYRIGHTS BOARD · via Kenya — e-GP (egpkenya.go.ke)

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Published
13 Oct 2026
Closes
22 Oct 2026, 08:00 UTC
Bid opening
22 Oct 2026, 08:30 UTC
Reference
KECOBO/990/RFQ/0016/2026-27
Location
Kenya
Sector
IT & Telecom
Type
services

At a glance

KENYA COPYRIGHTS BOARD in Kenya has published a request for quotations in it & telecom: “Maintenance of Server Room Air Conditioner”. Submissions close on 22 October 2026, 9 days from today. Quote reference KECOBO/990/RFQ/0016/2026-27 in any correspondence with the buyer. FreeTender has recorded 10 notices from this buyer since 2026, 7 of them currently open. There are 82 open it & telecom notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

MAINTENANCE OF SERVER ROOM AIR CONDITIONER

Tender number: KECOBO/990/RFQ/0016/2026-27

Procuring entity: KENYA COPYRIGHTS BOARD

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 120 days

Site visit: KENYA COPYRIGHT BOARD; RAGATI ROAD SHA BUILDING 5TH FLOOR DURING OFFICIAL WORKING HOURS

Clarifications until: 13 Oct 2026 12:45 (Nairobi time)

Published: 13 Oct 2026 12:30 (Nairobi time)

Closing: 22 Oct 2026 11:00 (Nairobi time)

Bid opening: 22 Oct 2026 11:30 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - A VALID COPY OF CERTIFICATE OF INCORPORATION/ REGISTRATION - A VALID COPY OF SINGLE BUSINESS PERMIT - A VALID COPY OF PERSONAL IDENTIFICATION NUMBER (PIN) CERTIFICATE - A VALID COPY OF KRA TAX COMPLIANCE CERTIFICATE - CERTIFICATE OF CONFIRMATION OF DIRECTORS AND SHAREHOLDING (VALID COPY OF CR12) ALL DOCUMENTS SHOULD BE VALID AS AT THE TIME OF EVALUATION

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 72151705 SURVEILLANCE AND ELECTRONIC SECURITY SYSTEM EQUIPMENT MAINTENANCE SERVICE MAINTENANCE OF SERVER ROOM AIRCONDITIONER EACH (EA) 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 10 notices from KENYA COPYRIGHTS BOARD, going back to October 2026 — 7 of them still open. They buy mostly in Manufacturing & Supply, Facility Management & Cleaning and IT & Telecom. There are 82 open IT & Telecom tenders in Kenya. This one closes in 9 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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