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Invitation for sealed proposals – Travel Management Service Provider (Travel Desk)

Issued by ICIMOD — International Centre for Integrated Mountain Development · via ICIMOD — RFPs & small grants (Hindu Kush Himalaya)

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Published
3 Oct 2026
Reference
invitation-for-sealed-proposals-travel-management-service-provider-travel-desk
Location
Nepal
Sector
Transport & Logistics

At a glance

ICIMOD — International Centre for Integrated Mountain Development in Nepal has published a request for proposals in transport & logistics: “Invitation for sealed proposals – Travel Management Service Provider (Travel Desk)”. The notice does not state a closing date, so confirm the timetable on the official portal. Quote reference invitation-for-sealed-proposals-travel-management-service-provider-travel-desk in any correspondence with the buyer. FreeTender has recorded 49 notices from this buyer since 2026, 28 of them currently open. Bids are submitted to the buyer through ICIMOD — RFPs & small grants (Hindu Kush Himalaya), not through FreeTender.

Details

Invitation for sealed proposals – Travel Management Service Provider (Travel Desk)

The International Centre for Integrated Mountain Development (ICIMOD) invites sealed proposals from eligible and experienced travel management service providers registered in Nepal to provide end-to-end travel management services (Travel Desk) for ICIMOD.

The selected service provider will support ICIMOD’s Travel and Hospitality Unit by delivering comprehensive, efficient, and cost-effective travel services, including domestic and international air ticketing, hotel bookings, visa facilitation support, travel insurance, and related travel logistics, in accordance with ICIMOD’s policies and donor compliance requirements.

The bidding document may be purchased from the ICIMOD Procurement Function for a non-refundable fee of NPR 5,000 during office hours (Monday to Friday, 9:00 am to 05:00 pm) until 06 February 2026 . At the time of purchasing the bidding document, interested firms must submit an Expression of Interest (EOI) along with copies of the firm’s registration certificate, VAT registration certificate, and the latest tax clearance certificate.

Interested bidders must submit separate sealed technical and financial proposals, clearly marked ‘ Proposal for provision of Travel Management Services (Travel Desk) ’.

The completed proposals must be submitted to the ICIMOD Procurement Function, Khumaltar, Lalitpur, Nepal, no later than 13 February 2026, 5:00 pm (Nepal Standard Time) . Late or incomplete submissions will not be considered.

ICIMOD reserves the right to accept or reject any or all proposals without assigning any reason.

International Centre for Integrated Mountain Development (ICIMOD) Khumaltar, Lalitpur, Nepal Tel: 5275222 (Ext. 610) Email: procurement@icimod.org

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This notice has closed — what to do next

We hold 49 notices from ICIMOD — International Centre for Integrated Mountain Development, going back to August 2026 — 28 of them still open. They buy mostly in Financial & Professional Services, Construction & Infrastructure and IT & Telecom. There is 1 open Transport & Logistics tender in Nepal.

Browse all open Transport & Logistics tenders →

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this transport & logistics opportunity. Always verify the details on the official source.

  • Confirm the closing date and submission window on the official portal before you start preparing your bid.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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