Consulting Services for the Preparation of Functional and Technical Requirements and Procurement-Ready Technical Specification for the RVS Mobile Application and Data Collection Workflow

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES - FIRMS SELECTION)

Republic of Moldova Strengthening Moldova’s Disaster Risk Management and Resilience Project

Loan No.: 9720-MD

Assignment Title: Consulting Services for the Preparation of Functional and Technical Requirements and Procurement-Ready Technical Specification for the RVS Mobile Application and Data Collection Workflow

Reference No. (as per Procurement Plan): MD-OEAPM-578959-CS-CQS

The Government of the Republic of Moldova has received financing from the World Bank toward the cost of the Strengthening Moldova’s Disaster Risk Management and Resilience Project, and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) include the consultancy services for the Preparation of Functional and Technical Requirements and Procurement-Ready Technical Specification for the RVS Mobile Application and Data Collection Workflow.

The Terms of Reference (TOR) for the primary procurement stage for the assignment are attached to this request for expressions of interest. The Ministry of Infrastructure and Regional Development (MIRD) and the P.I. “Office for External Assistance Programs Management” (OEAPM) Project Implementation Unit (PIU) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria is: At least 5 (five) years of experience in combining seismic/RVS methodology knowledge, building screening and vulnerability assessment, GIS/spatial data modelling, data quality control and QA/UAT design , together with IT business analysis for digital data-collection systems. Only the firm’s relevant experience and qualifications will be assessed at the shortlisting stage. Key Experts are not required to be proposed and will not be evaluated at this stage.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the „Consultant’s Qualification-based Selection” described in the Procurement Regulations and to be specifically set out in the Request for Proposals.

The Expression of Interest shall clearly state the name of the Consultant (individual Firm, Joint Venture or sub-consultancy). The Consultant shall provide relevant references (assignment name, Client, time frame, the role of the firm (main Consultant/Partner in JV/sub-consultant, contract amount, tasks performed etc.) to confirm its experience and qualifications.

Further information can be obtained at the address below during office hours 08:30 to 17:30 hours.

Expressions of interest must be delivered in a written form to the address below (by e-mail) by 17:30 local time, November 16, 2026.

Attn: [contact details removed]

Director, Office for External Assistance Programs Management / PIU 57/1 Mitropolitul Banulescu Bodoni str., office 306, MD-2005, Chisinau, Republic of Moldova

Tel: [contact details removed], 373 23 82 48

E-mail: achizitii.proiecte@ogpae.gov.md

www.ogpae.gov.md

TERMS OF REFERENCE

for Consulting Services for the Preparation of Functional and Technical Requirements and Procurement-Ready Technical Specification for the RVS Mobile Application and Data Collection Workflow

Contents

Background and Rationale. 6

Role and scope of the RVS mobile application. 6 Justification and need. 6 Boundaries of this assignment 7 Legal and regulatory framework. 7

Objective of the Assignment 8

Specific objectives. 8 Document all decisions, assumptions, comments and revisions through controlled Version Log, Comment Log, Data Register and, where applicable, Change Log and NC/CAPA Register, in line with the QAP.Scope of Services. 9 Review of the RVS methodology, GD 334 and QAP requirements. 9 Assessment of the RVS field workflow and user requirements. 10 Definition of functional requirements for the mobile application. 10 Definition of technical requirements and system architecture constraints. 11 Development of the data model, data dictionary and validation rules. 11 Definition of QA/QC, testing, UAT and acceptance framework. 12 Preparation of the procurement-ready ToR and technical specification for subsequent application development services. 12 Inputs for training, field data collection and post-collection validation. 13 Consultations with MIRD/OEAPM/PIU and revision based on comments. 13 Data governance, privacy and security requirements. 13 Limited field validation — form walkthrough and tabletop simulation. 14 Cross-ToR coordination and Common Data Standard. 14 Quality Assurance and Technical Requirements. 15 Compatibility with RVS methodology, GD 334 and related Subcomponent 3.1 outputs. 15 Requirements traceability and data model control 15 Internal QA/QC.. 15 Peer-review and domain validation. 16 Version Log, Comment Log, Data Register, Test/UAT and NC/CAPA records. 16 Acceptance of deliverables by the Beneficiary. 16

Deliverables and Timeline. 16

Reporting and Format of Deliverables. 18 Language of deliverables, reporting process and final submission package. 18 Required formats. 18 Key Qualification Requirements. 19 Key Expert 1 — Team Leader / RVS Methodology and Seismic Risk Specialist 19 Key Expert 2 — Building Screening / Seismic Vulnerability Assessment Specialist 19 Key Expert 3 — GIS, Spatial Data and Data Management Spec